Senior Accounting Clerk
About the role
OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the land on which we live, work and create.
Please note that internal job postings are open only to current permanent OPSEU Local 576 Unit 1 employees and temporary OPSEU Local 576 Unit 1 employees with one year of continuous service.
Reporting to the Controller, the Senior Accounting Clerk is responsible for the provision of bookkeeping services and general bookkeeping support.
Summary of Responsibilities:
- Process and reconcile online payment for non-credit and miscellaneous revenue streams
- Process and reconcile online tuition payments
- Process and reconcile amounts from the POS system
- Review daily cash register reconciliations; perform cash float box count; prepare bank deposits and perform bank deposits/runs
- Perform monthly purchasing card audit; prepare and maintain monthly reconciliations
- Assist the Senior Procurement Officer in the purchasing function and administration of the purchasing card (Pcard) program and Pcard online system; respond to user inquiries and maintain approval hierarchy in system
- Assist with the implementation and adherence to Broader Public Sector procurement policies
- Perform general ledger account reconciliations and assist with financial reporting, as required
- Assist the Controller in the implementation of the external collections agency and ongoing maintenance of the program
- Assist with the reconciliation of revenue and expenses for revenue generating units creating carry forward statements and assisting with the tracking of actuals vs. plan
- Assist in the implementation, upgrade, and ongoing administration of Colleague, and other Finance office systems
- Assist with IT system related projects and process improvements, including the implementation of university wide changes, technology upgrades, workplace culture initiatives, and sustainability.
- Assist in the design, implementation and testing of finance processes and procedures and internal controls
- Assist in the preparation of annual student tax forms
- Assist in the preparation of in-year financial records, fiscal year-end working papers and participate in year-end audit
- Assist in the creation and maintenance of finance training and process documentation
- Provide back-up support for the Senior Student Accounts Clerk, Senior Accounts Payable/Accounts Receivable Clerk and Accounting Clerk, as needed
- Support the Director, Finance and Controller in other related duties that contribute to the successful operation of the Finance office, and maintain confidentiality as required
Qualifications:
- Post-secondary diploma in accounting or finance, or equivalent
- Minimum of one (1) year of work experience in accounting/bookkeeping, or equivalent, with demonstrated strength in financial reporting
- Strong mathematical and computer skills and working knowledge of all Microsoft applications
- Demonstrated attention to detail and the ability to prioritize tasks and meet deadlines
- Strong interpersonal and oral and written communication skills
- Demonstrated ability to work independently and participate collaboratively in a team environment
- Demonstrated commitment to the principles of equity and diversity, and experience promoting a respectful work and learning environment for students, staff and faculty
Compensation: OPSEU Unit 1, Appendix 1, Grade A3; $27.56 to $35.76 per hour
Hours of Work: Monday to Friday, for a total of 35 hours per week. This is a temporary contract expected to begin November 17, 2025 and continue until September 30, 2026.
Mode of Work: Hybrid model – based on position requirements and in collaboration with the supervisor.
Interested internal permanent OPSEU Local 576 Unit 1 or temporary OPSEU Local 576 Unit 1 employees with one year of continuous service applicants are invited to submit an updated *resume and cover letter (PDF) , no later than Friday September 26, 2025.
- Please upload your resume and cover letter as one PDF*. Please name your upload:* FirstName_LastName-Job Code
As an employer committed to employment equity, we encourage applications from members of equity-deserving communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.
We encourage members of designated equity-deserving groups to self-identify within the voluntary Applicant Questionnaire*.*
OCAD University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact People & Culture for more information or refer to OCAD U’s Policy of Accommodation in Employment for Persons with Disabilities.
All qualified persons are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.
Senior Accounting Clerk
About the role
OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the land on which we live, work and create.
Please note that internal job postings are open only to current permanent OPSEU Local 576 Unit 1 employees and temporary OPSEU Local 576 Unit 1 employees with one year of continuous service.
Reporting to the Controller, the Senior Accounting Clerk is responsible for the provision of bookkeeping services and general bookkeeping support.
Summary of Responsibilities:
- Process and reconcile online payment for non-credit and miscellaneous revenue streams
- Process and reconcile online tuition payments
- Process and reconcile amounts from the POS system
- Review daily cash register reconciliations; perform cash float box count; prepare bank deposits and perform bank deposits/runs
- Perform monthly purchasing card audit; prepare and maintain monthly reconciliations
- Assist the Senior Procurement Officer in the purchasing function and administration of the purchasing card (Pcard) program and Pcard online system; respond to user inquiries and maintain approval hierarchy in system
- Assist with the implementation and adherence to Broader Public Sector procurement policies
- Perform general ledger account reconciliations and assist with financial reporting, as required
- Assist the Controller in the implementation of the external collections agency and ongoing maintenance of the program
- Assist with the reconciliation of revenue and expenses for revenue generating units creating carry forward statements and assisting with the tracking of actuals vs. plan
- Assist in the implementation, upgrade, and ongoing administration of Colleague, and other Finance office systems
- Assist with IT system related projects and process improvements, including the implementation of university wide changes, technology upgrades, workplace culture initiatives, and sustainability.
- Assist in the design, implementation and testing of finance processes and procedures and internal controls
- Assist in the preparation of annual student tax forms
- Assist in the preparation of in-year financial records, fiscal year-end working papers and participate in year-end audit
- Assist in the creation and maintenance of finance training and process documentation
- Provide back-up support for the Senior Student Accounts Clerk, Senior Accounts Payable/Accounts Receivable Clerk and Accounting Clerk, as needed
- Support the Director, Finance and Controller in other related duties that contribute to the successful operation of the Finance office, and maintain confidentiality as required
Qualifications:
- Post-secondary diploma in accounting or finance, or equivalent
- Minimum of one (1) year of work experience in accounting/bookkeeping, or equivalent, with demonstrated strength in financial reporting
- Strong mathematical and computer skills and working knowledge of all Microsoft applications
- Demonstrated attention to detail and the ability to prioritize tasks and meet deadlines
- Strong interpersonal and oral and written communication skills
- Demonstrated ability to work independently and participate collaboratively in a team environment
- Demonstrated commitment to the principles of equity and diversity, and experience promoting a respectful work and learning environment for students, staff and faculty
Compensation: OPSEU Unit 1, Appendix 1, Grade A3; $27.56 to $35.76 per hour
Hours of Work: Monday to Friday, for a total of 35 hours per week. This is a temporary contract expected to begin November 17, 2025 and continue until September 30, 2026.
Mode of Work: Hybrid model – based on position requirements and in collaboration with the supervisor.
Interested internal permanent OPSEU Local 576 Unit 1 or temporary OPSEU Local 576 Unit 1 employees with one year of continuous service applicants are invited to submit an updated *resume and cover letter (PDF) , no later than Friday September 26, 2025.
- Please upload your resume and cover letter as one PDF*. Please name your upload:* FirstName_LastName-Job Code
As an employer committed to employment equity, we encourage applications from members of equity-deserving communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.
We encourage members of designated equity-deserving groups to self-identify within the voluntary Applicant Questionnaire*.*
OCAD University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact People & Culture for more information or refer to OCAD U’s Policy of Accommodation in Employment for Persons with Disabilities.
All qualified persons are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.