About the role
The Opportunity:
WSP is currently seeking a Project Admin/Coordinator to join our Transportation Systems group. One of our busiest, fastest-paced groups, the Transportation Systems team require a focused, diligent, and highly organized project admin/coordinator to bring a calm, measured approach to this busy role. With some great opportunities for career development, we are looking for an individual who wishes to build a long-term career with WSP.
Why choose WSP?
- We value and are committed to upholding a culture of inclusion and belonging
- Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
- A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
- Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
- Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
- A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
WeAreWSP
What you can expect to do here:
- Assist the Senior Leadership Team and Project Team in the organizing and the filing system of projects, correspondence and documents
- Produce and transmit documents for projects such as general communications (letter and memos), summaries of meetings, requests for proposals, contracts, and various reports
- Manage electronic documentation (e-mails) under the conference of projects, and produce documentation according to WSP's documents control system
- Complete quality reviews of various documents such as general communications (letter and memos), requests for proposals, contracts, specifications, and various reports
- Assist project teams with resource loading activities such as: Gathering curriculum vitae’s, utilization and forecasting, onboarding as needed, organizational charts, etc.
- Prepare CVs and create project sheets for business development
- Plan and coordinate meetings held in and out of the office, business dinners, conference-lunches, and industry events
- Organize travel arrangements for the team members: bookings of flights, hotels, and car rentals
- Assist with contract management to assist project delivery team on construction projects
- Coordinate and update tracking sheets with direction from the project team
- Support team with new hire requirements, IT equipment and general introductory documentation
- Support team with business needs related to IT requests, meeting setup, ordering supplies, accounting submissions from contractors, and internal team members Assist project managers with project start-up tasks
What you’ll bring to WSP:
-
5 years + relevant experience as an Administrative Assistant in a medium sized company to a relatively large company (500 employees or more)
-
Functional competencies in project management in the field of engineering consulting will be considered an asset
-
Extremely Proficient on computer software applications (Word, Excel, PowerPoint, Teams), SharePoint and in MS Project, Adobe Acrobat
-
Good initiative, attention to detail
-
Ability to work in a team environment
-
Excellent verbal and written communication skills
WSP est l’une des plus importantes firmes de services professionnels à travers le monde. Notre mission est d’assurer la pérennité de nos villes et nos environnements.
Notre équipe compte plus de 65 000 membres dans le monde. Au Canada uniquement, nous sommes plus de 12 000 personnes impliquées dans tous les domaines; de l'assainissement de l'environnement à la planification urbaine, de l'ingénierie de bâtiments emblématiques à la réalisation de réseaux de transport durables. Nous trouvons de nouvelles façons d'extraire des ressources essentielles et développons des sources d'énergie renouvelables pour l'avenir.
Chez WSP :
- Nous accordons une grande valeur à nos employés et à notre réputation.
- Nous œuvrons localement, mais avec une envergure internationale.
- Nous sommes axés sur l’avenir et remettons en question le statu quo.
- Nous favorisons la collaboration dans tout ce que nous faisons.
- Nous soutenons une culture d’autonomie et de responsabilisation.
Veuillez noter:
La santé et la sécurité sont des valeurs absolument essentielles pour WSP. Étant donné l’importance de se garder en sécurité, vous devez vous conformer à notre politique de santé, sécurité et environnement (SSE) en tout temps, ainsi qu’aux politiques SSE du client lorsque cela s’applique.
Les offres d'emploi pour des postes impliquant des travaux sur le terrain et assujettis en matière de sécurité sont conditionnelles à ce que les candidats soient en mesure d'effectuer des tâches physiques clés du travail tel que décrit dans l'offre d'emploi et lors de l'entrevue. Cela peut inclure la capacité de travailler dans une variété de conditions environnementales, telles que les régions éloignées ou isolées, travailler seul, et dans des cas de mauvais temps (dans des limites sûres et raisonnables).
L'usage du genre masculin inclut le féminin et n'a été utilisé que pour alléger le texte
WSP accueille et encourage les personnes à mobilité réduite. Les accommodements sont disponibles sur demande pour les candidats qui participent à tous les aspects du processus de sélection.
WSP souscrit au principe de l’équité en matière d’emploi. Seules les candidatures retenues seront contactées.
WSP n’accepte pas les cv spontanés transmis par des agences. Pour obtenir de plus amples renseignements, veuillez lire VEUILLEZ LIRE L’INTÉGRALITÉ DE LA POLITIQUE
About WSP
What if you could shape built and natural environments – and the future of those that use them?
With us, you can.
As a leading professional services consulting firm, we plan, advise, design, manage and engineer long lasting solutions that benefit generations to come. With a Future Ready® mindset, we deliver solutions that shape the communities of tomorrow and help societies find ways to thrive sustainably today.
Imagine a better future for us all – and a better future for you.
About the role
The Opportunity:
WSP is currently seeking a Project Admin/Coordinator to join our Transportation Systems group. One of our busiest, fastest-paced groups, the Transportation Systems team require a focused, diligent, and highly organized project admin/coordinator to bring a calm, measured approach to this busy role. With some great opportunities for career development, we are looking for an individual who wishes to build a long-term career with WSP.
Why choose WSP?
- We value and are committed to upholding a culture of inclusion and belonging
- Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
- A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
- Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
- Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
- A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
WeAreWSP
What you can expect to do here:
- Assist the Senior Leadership Team and Project Team in the organizing and the filing system of projects, correspondence and documents
- Produce and transmit documents for projects such as general communications (letter and memos), summaries of meetings, requests for proposals, contracts, and various reports
- Manage electronic documentation (e-mails) under the conference of projects, and produce documentation according to WSP's documents control system
- Complete quality reviews of various documents such as general communications (letter and memos), requests for proposals, contracts, specifications, and various reports
- Assist project teams with resource loading activities such as: Gathering curriculum vitae’s, utilization and forecasting, onboarding as needed, organizational charts, etc.
- Prepare CVs and create project sheets for business development
- Plan and coordinate meetings held in and out of the office, business dinners, conference-lunches, and industry events
- Organize travel arrangements for the team members: bookings of flights, hotels, and car rentals
- Assist with contract management to assist project delivery team on construction projects
- Coordinate and update tracking sheets with direction from the project team
- Support team with new hire requirements, IT equipment and general introductory documentation
- Support team with business needs related to IT requests, meeting setup, ordering supplies, accounting submissions from contractors, and internal team members Assist project managers with project start-up tasks
What you’ll bring to WSP:
-
5 years + relevant experience as an Administrative Assistant in a medium sized company to a relatively large company (500 employees or more)
-
Functional competencies in project management in the field of engineering consulting will be considered an asset
-
Extremely Proficient on computer software applications (Word, Excel, PowerPoint, Teams), SharePoint and in MS Project, Adobe Acrobat
-
Good initiative, attention to detail
-
Ability to work in a team environment
-
Excellent verbal and written communication skills
WSP est l’une des plus importantes firmes de services professionnels à travers le monde. Notre mission est d’assurer la pérennité de nos villes et nos environnements.
Notre équipe compte plus de 65 000 membres dans le monde. Au Canada uniquement, nous sommes plus de 12 000 personnes impliquées dans tous les domaines; de l'assainissement de l'environnement à la planification urbaine, de l'ingénierie de bâtiments emblématiques à la réalisation de réseaux de transport durables. Nous trouvons de nouvelles façons d'extraire des ressources essentielles et développons des sources d'énergie renouvelables pour l'avenir.
Chez WSP :
- Nous accordons une grande valeur à nos employés et à notre réputation.
- Nous œuvrons localement, mais avec une envergure internationale.
- Nous sommes axés sur l’avenir et remettons en question le statu quo.
- Nous favorisons la collaboration dans tout ce que nous faisons.
- Nous soutenons une culture d’autonomie et de responsabilisation.
Veuillez noter:
La santé et la sécurité sont des valeurs absolument essentielles pour WSP. Étant donné l’importance de se garder en sécurité, vous devez vous conformer à notre politique de santé, sécurité et environnement (SSE) en tout temps, ainsi qu’aux politiques SSE du client lorsque cela s’applique.
Les offres d'emploi pour des postes impliquant des travaux sur le terrain et assujettis en matière de sécurité sont conditionnelles à ce que les candidats soient en mesure d'effectuer des tâches physiques clés du travail tel que décrit dans l'offre d'emploi et lors de l'entrevue. Cela peut inclure la capacité de travailler dans une variété de conditions environnementales, telles que les régions éloignées ou isolées, travailler seul, et dans des cas de mauvais temps (dans des limites sûres et raisonnables).
L'usage du genre masculin inclut le féminin et n'a été utilisé que pour alléger le texte
WSP accueille et encourage les personnes à mobilité réduite. Les accommodements sont disponibles sur demande pour les candidats qui participent à tous les aspects du processus de sélection.
WSP souscrit au principe de l’équité en matière d’emploi. Seules les candidatures retenues seront contactées.
WSP n’accepte pas les cv spontanés transmis par des agences. Pour obtenir de plus amples renseignements, veuillez lire VEUILLEZ LIRE L’INTÉGRALITÉ DE LA POLITIQUE
About WSP
What if you could shape built and natural environments – and the future of those that use them?
With us, you can.
As a leading professional services consulting firm, we plan, advise, design, manage and engineer long lasting solutions that benefit generations to come. With a Future Ready® mindset, we deliver solutions that shape the communities of tomorrow and help societies find ways to thrive sustainably today.
Imagine a better future for us all – and a better future for you.