We are currently seeking a highly organized and proactive Executive Assistant to support our General Manager at our Head Office in Saint John, New Brunswick. This is a rare opportunity that offers meaningful exposure to senior leadership and the opportunity to contribute in a fast‑paced, professional environment.

In this position, you will interact regularly with senior leaders and collaborate closely with teams across all key business functions, acting as a trusted administrative and coordination partner.

• Provide comprehensive administrative support including day to day office administration

• Prepare, proofread, and format correspondence, presentations, reports, and other documents

• Coordinate communications activities, including planning, content development, and production of materials

• Manage calendars, meetings, and complex travel arrangements

• Coordinate and submit expense reports

• Maintain accurate records and support document and information management

• Work with Microsoft Excel to complete intermediate level spreadsheet calculations and data tracking

• Assist with the development of reports and basic data visualization

• Liaise with internal and external stakeholders as required

• Coordinate and support official events and meetings, both internal and external

• Provide coordination and communications project support with cross functional teams to ensure that actions are addressed according to timelines

• Perform other related duties as required

• Proven experience as an Executive Assistant or Senior Administrative Assistant supporting senior leadership

• Completion of an undergraduate degree in Business Administration or a related field is preferred with a demonstrated interest in continued career growth

• Strong proficiency with the Microsoft Office suite (Word, Excel, PowerPoint, Outlook, SharePoint)

• Excellent written and verbal communication skills

• High level of attention to detail and accuracy

• Ability to manage multiple priorities and work effectively in a fast‑paced environment

• Strong initiative, problem‑solving skills, and adaptability

• Proven ability to work independently with minimal direction

• Strong team player with a professional, proactive, and energetic approach

• Demonstrated ability to handle confidential and sensitive information with discretion

Headquartered in Saint John, New Brunswick, and with offices in St. John’s, Newfoundland, Dartmouth, Nova Scotia, Victoria, British Columbia and Point Fortin, Trinidad and Tobago,Atlantic Towing Limitedspecializes in the provision of diverse marine services including port tug services, coastal towing, offshore oil and gas exploration, and product support.

Its world class vessels are equipped with state-of-the-art technology and experienced, versatile crews. Both crewmembers and shore-based personnel operate with safety, quality of service and teamwork top of mind.

Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.