Contract End date - 2/7/2028

Summary of Duties:

Reporting to the Vice President, Digital Health and Chief Information Officer, this role is responsible for providing executive support for all administrative office functions. The primary function of this role includes managing a complex calendar, responding to correspondence, organizing events, planning for Board and Project meetings and liaising with multiple departments, Senior Leaders and external stakeholders. This role requires a self-directed, highly motivated team player with experience at a senior level. The successful incumbent must be able to effectively manage multiple priorities, possess superior planning and organization skills, and be able to work effectively within timelines. The person must also be diplomatic, have excellent verbal and written communication skills and be able to provide exceptional customer service to a variety of internal and external stakeholders.

• Create complex documents in Excel, Word and PowerPoint
• Review and edit communications and presentation materials to ensure accuracy and ease of comprehension
• Effectively manage Executive’s complex calendar, ensuring items are posted correctly to calendar and assessing for matters of urgency in a self-directed manner
• Research and compile appropriate data for meetings, reports, projects, etc.
• Co-ordinate meetings including external meetings and retreats, reserves and prepares meeting rooms and arranges periodic meals
• Prepare all paperwork pertaining to Human Resources functions for the program such as new hires, employee changes, etc. Input all program payroll hours and troubleshoots all payroll problems.
• Provides project management leadership on the execution and delivery of work plans, projects and deliverables.
• Organize and maintain a filing system
• Other related duties, as assigned

Qualifications/Skills:

• Significant recent related experience in an administrative or executive assistant supporting a senior executive (ideally in healthcare) is required.
• Minimum 3 years of experience in project management, change management, facilitation, organizational development and process improvement is strongly preferred
• Demonstrated advanced working knowledge of Microsoft Word, Excel, Outlook and Power Point required.
• Strong communication and interpersonal skills with demonstrated experience handling sensitive, confidential issues and information
• Ability to makes notes or minutes from dictation.
• Demonstrated excellent written and oral communication skills.
• Superior time management, organizational skills, accuracy and attention to detail.
• Demonstrated independence and comfort in taking initiative on resolving issues within scope of responsibility.