Administrative Coordinator

Make a Difference with Family Services Windsor-Essex (FSWE)

At Family Services Windsor-Essex (FSWE), we empower people to overcome challenges, build resilience, and create positive change in their lives. As a trusted non-profit, charitable organization, we provide compassionate counselling and support services that help individuals feel valued, included, and connected to their community.

Our mission goes beyond service delivery — we foster belonging, wellness, and dignity. FSWE team members know their work matters. We offer a supportive workplace that values innovation, collaboration, and continuous growth. Our staff enjoy a competitive benefits package, flexible work hours, and weekly wellness time, because we care for those who care for others.

If you’re a passionate worker who thrives in a dynamic environment and wants to make a real impact in the Windsor-Essex community, we want to hear from you.

What You’ll Be Doing

As the Administrative Coordinator with the Senior Leadership Team, you will play a pivotal role in advancing the strategic and operational priorities of the agency. This position requires a highly organized and proactive professional who thrives in a fast-paced environment and is committed to supporting excellence in governance, leadership, and organizational effectiveness.

Key Responsibilities:

• Conduct high-level research and prepare reports, briefings, and presentations to inform decision-making.

• Exercise the highest degree of professionalism, discretion, and confidentiality in all matters.

• Provide governance support by coordinating meetings of the Board of Directors and Committees, preparing and distributing materials, maintaining records, and ensuring compliance with annual filings.

• Record and maintain accurate and timely minutes of Board and Committee meetings.

• Coordinate and support leadership and staff meetings, ensuring agendas, materials, and action items are effectively managed.

• Lead and coordinate agency grant writing initiatives to support funding and resource development.

• Draft and issue professional correspondence, reports, and communications on behalf of the Executive Director.

• Maintain organized, digitized records and oversee the leadership team’s shared drive and filing systems.

• Track, monitor, and report on progress against the agency’s Strategic and Operational Plans, ensuring accountability and alignment.

• Maintain and update the agency’s risk assessment tools and policy manual.

• Assist with various communication activities and functions as directed by the Executive Director

• Represent the agency at community events as required by the Executive Director

What You Bring

• Bachelor’s degree from an accredited university.

• Proven experience in a senior administrative or coordination role, preferably supporting executives or a Board of Directors.

• Exceptional organizational, communication, and interpersonal skills, with the ability to prepare high-quality reports and correspondence.

• Strong analytical skills, attention to detail, and the ability to manage multiple priorities under tight timelines.

• Demonstrated ability to work independently, exercise sound judgment, and anticipate organizational needs.

• Advanced computer proficiency, including Microsoft Office Suite

• Proficiency in written and spoken English and French is required

• Valid Ontario Driver’s license and access to a vehicle is required

Why Join FSWE?

• Competitive benefits package

• Weekly wellness release time

• Purposeful work that supports real change in our community

At FSWE, your work truly matters. You’ll be part of a collaborative, inclusive team that’s deeply committed to the wellbeing of the people we support and each other.

Position Details

• Job Type: | Shift Schedule: Full-Time Permanent, Monday-Friday 9am-5pm. Some evenings and weekends required.

• Pay Rate: $59,201 per annum. ($32.53hr)

• Location: 1770 Langlois Ave.

Accessibility and Equity

FSWE is an equal opportunity employer committed to equity, diversity, inclusion, and anti-racism. We welcome applicants from all backgrounds, including Indigenous peoples, racialized individuals, persons with disabilities, and members of the 2SLGBTQIA+ community. Accommodations are available upon request throughout the recruitment process.

Make a Meaningful Impact — Apply Today!

If you’re ready to be part of a compassionate team, making Windsor-Essex a better place for all, apply now to join Family Services Windsor-Essex.