About the role
Join Our Family of Brands – Northern Reflections, Ricki’s & Cleo
At Northern Reflections, Ricki’s, and Cleo, we are united by a shared vision: to inspire and empower women through fashion that fits their lives. With a proud legacy in Canadian retail, we bring together decades of expertise, a passionate team, and a commitment to delivering exceptional style, quality, and service.
As part of our growing organization, you’ll join a collaborative and dynamic team that values innovation, customer connection, and the power of great fashion. Whether it’s timeless comfort, polished workwear, or versatile style, each of our brands plays a unique role in serving women across generations.
Reporting to the Corporate Controller, the Accounts Payable Specialist, is responsible for managing the company’s accounts payable processes, ensuring timely and accurate processing of invoices, payments and reconciliations. In addition, the role includes performing general accounting duties to support the finance team and assist in maintaining accurate financial records for the organization. This role requires strong attention to detail, organizational skills, and the ability to work in a fast-paced environment. The Accounts Payable Specialist works closely with vendors, internal departments, and the finance team to manage payment schedules, resolve discrepancies, and maintain financial records.
Job Duties
Accounts Payable
- Process and verify invoices, ensuring all are accurate and compliant with company policies and procedures.
- Prepare and process payments (i.e. checks, ACH, wire transfers) to vendors in a timely manner
- Reconcile monthly Vendor statements and research past due payment activity. Develop and maintain an excellent working relationship with vendors.
- Communicate with vendors regarding payment inquiries, discrepancies and issue resolution.
- Support the preparation and filing of commodity tax returns
- Ensure compliance with applicable tax laws, vendor agreements and company policy
Accounting Support
- Assist in preparing financial statements, including balance sheets, income statements and cash flow statements
- Perform month-end and year-end close processes, ensuring accurate reporting and compliance with accounting standards
- Assist in the preparation of budgets and forecasts, tracking expenses against budgeted amounts
- Maintain accurate records of financial transactions and ensure proper documentation for audits
- Support all audits by providing necessary documentation and responding to inquiries
Requirements
- Minimum three years working experience in Accounts Payable
- Effective communication skills with individuals at all levels of the organization
- Proficiency in accounting software (i.e. QuickBooks, SAP, etc.) and Microsoft Office (Excel & Word)
- Sound knowledge and experience with NAV software is considered an asset OR
- Experience with ERP accounting software, preferably MS Dynamics Business Central is an asset.
- Skilled in calculating discounts, interest, proportions, percentages and taxes
- Able to work efficiently as part of a team as well as independently
- Good level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts
- Able to work well under pressure, multi-task and meet set deadlines
- Good organizational, time management and prioritizing skills
- Attention to detail in all areas of work
- High level of personal integrity
Not the right fit? Search for ACCOUNTS PAYABLE SPECIALIST jobs in Toronto, ON
About Northern Reflections
Established in 1985, Northern Reflections has become a trusted brand known for our fashionable, unique clothing designed to comfortably fit and flatter a woman’s body. We began with one store in Guelph, Ontario, and today have 100+ stores coast to coast.
Our exclusively-designed collections, flare for colour and our comfort-tailored garments have built a very loyal following. Our friendly and knowledgeable Store Associates, and the overall brand experience, turn customers into long time friends.
The Northern Reflections team is passionate about creating one-of-a-kind items and beautiful collections that reflect current fashion trends. We are devoted to developing superb quality fabrics, finishes and details in every style we produce. When entering a Northern Reflections store, that season’s latest fashions and colour pallets are instantly visible, and our Store Associates are there to help our customers put together great fitting, figure flattering, versatile looks that will enhance every wardrobe.
As our business has grown and our fashions have evolved, Northern Reflections’ vision has remained constant: we are "Devoted to our customers, passionate about our brand, and inspired by our people."
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About the role
Join Our Family of Brands – Northern Reflections, Ricki’s & Cleo
At Northern Reflections, Ricki’s, and Cleo, we are united by a shared vision: to inspire and empower women through fashion that fits their lives. With a proud legacy in Canadian retail, we bring together decades of expertise, a passionate team, and a commitment to delivering exceptional style, quality, and service.
As part of our growing organization, you’ll join a collaborative and dynamic team that values innovation, customer connection, and the power of great fashion. Whether it’s timeless comfort, polished workwear, or versatile style, each of our brands plays a unique role in serving women across generations.
Reporting to the Corporate Controller, the Accounts Payable Specialist, is responsible for managing the company’s accounts payable processes, ensuring timely and accurate processing of invoices, payments and reconciliations. In addition, the role includes performing general accounting duties to support the finance team and assist in maintaining accurate financial records for the organization. This role requires strong attention to detail, organizational skills, and the ability to work in a fast-paced environment. The Accounts Payable Specialist works closely with vendors, internal departments, and the finance team to manage payment schedules, resolve discrepancies, and maintain financial records.
Job Duties
Accounts Payable
- Process and verify invoices, ensuring all are accurate and compliant with company policies and procedures.
- Prepare and process payments (i.e. checks, ACH, wire transfers) to vendors in a timely manner
- Reconcile monthly Vendor statements and research past due payment activity. Develop and maintain an excellent working relationship with vendors.
- Communicate with vendors regarding payment inquiries, discrepancies and issue resolution.
- Support the preparation and filing of commodity tax returns
- Ensure compliance with applicable tax laws, vendor agreements and company policy
Accounting Support
- Assist in preparing financial statements, including balance sheets, income statements and cash flow statements
- Perform month-end and year-end close processes, ensuring accurate reporting and compliance with accounting standards
- Assist in the preparation of budgets and forecasts, tracking expenses against budgeted amounts
- Maintain accurate records of financial transactions and ensure proper documentation for audits
- Support all audits by providing necessary documentation and responding to inquiries
Requirements
- Minimum three years working experience in Accounts Payable
- Effective communication skills with individuals at all levels of the organization
- Proficiency in accounting software (i.e. QuickBooks, SAP, etc.) and Microsoft Office (Excel & Word)
- Sound knowledge and experience with NAV software is considered an asset OR
- Experience with ERP accounting software, preferably MS Dynamics Business Central is an asset.
- Skilled in calculating discounts, interest, proportions, percentages and taxes
- Able to work efficiently as part of a team as well as independently
- Good level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts
- Able to work well under pressure, multi-task and meet set deadlines
- Good organizational, time management and prioritizing skills
- Attention to detail in all areas of work
- High level of personal integrity
Not the right fit? Search for ACCOUNTS PAYABLE SPECIALIST jobs in Toronto, ON
About Northern Reflections
Established in 1985, Northern Reflections has become a trusted brand known for our fashionable, unique clothing designed to comfortably fit and flatter a woman’s body. We began with one store in Guelph, Ontario, and today have 100+ stores coast to coast.
Our exclusively-designed collections, flare for colour and our comfort-tailored garments have built a very loyal following. Our friendly and knowledgeable Store Associates, and the overall brand experience, turn customers into long time friends.
The Northern Reflections team is passionate about creating one-of-a-kind items and beautiful collections that reflect current fashion trends. We are devoted to developing superb quality fabrics, finishes and details in every style we produce. When entering a Northern Reflections store, that season’s latest fashions and colour pallets are instantly visible, and our Store Associates are there to help our customers put together great fitting, figure flattering, versatile looks that will enhance every wardrobe.
As our business has grown and our fashions have evolved, Northern Reflections’ vision has remained constant: we are "Devoted to our customers, passionate about our brand, and inspired by our people."