Accounts Payable (AP) Payroll Specialist
About the role
About us
Trusted by leading global banks and financial institutions of all sizes, TAO Solutions has worked for over a decade with financial industry leaders worldwide. We design innovative and automated software solutions to empower the financial services industry with operational agility and robust capabilities. Our main headquarters are located in Toronto with offices in Sydney, Australia, and San Diego, USA. We are driven by an entrepreneurial and visionary mindset, there is plenty of room for innovation, initiative and talented people to shape who we are tomorrow. More information on our business, products, and services can be found at https://taosolutions.com.
Role Overview
The Accounts Payable and Payroll Specialist is accountable for all aspects of the accounts payable and payroll processes as well as assisting the team with other operational activities as necessary from time to time, for TSI and its local and international subsidiaries, TAO holding company and a third-party client under administered by TSI.
Accounts Payable Support
- Manage the full-cycle Accounts Payable process, including invoice intake, coding, approvals, and payments for multiple entitieswith various different currencies (USD, CAD, etc.).
- Process supplier invoices accurately and in a timely manner while ensuring alignment with internal cost allocation and transfer pricing policies.
- Coordinate and process employee expense reports and corporate credit card reconciliations.
- Prepare and execute supplier payments via EFT, ACH, and wire transfers, ensuring compliance with vendor terms and avoiding overdue penalties.
- Reconcile aged payables and vendor statements, proactively resolving discrepancies and maintaining positive vendor relationships.
- Support tax compliance by preparing monthly sales tax filing and returns
- Process intercompany transactions in alignment with the transfer pricing and cost allocation policies
Payroll Support
- Process bi-weekly/monthly payroll in coordination with the HR and Finance teams, ensuring accuracy and timeliness.
- Prepare and record journal entries for payroll, employee benefits, and related accruals.
- Reconcile payroll-related clearing accounts and address discrepancies as needed.
- Assist with payroll-related reporting and compliance filings.
Cross-Functional Support
-
Assist with other finance operations as assigned by the Controller.
-
Provide backup support for Accounts Receivable and cash management functions during peak periods or absences.
-
Contribute to documenting and maintaining accounting policies, procedures, and internal controls to support a robust finance function.
-
Other duties as needed and assigned.
Does this sound like you?
-
Accounting degree or diploma
-
2 - 4 years of experience in Accounts Receivable and Accounts Payable or equivalent accounting role
-
Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records with high attention to detail and a high degree of data entry accuracy
-
High level of proficiency with Microsoft Excel
-
Proficiency with Microsoft Dynamics 365 Business Central accounting software or another ERP accounting system is highly desired
-
Strong work ethic and positive team working attitude
-
Sound analytical thinking, planning, prioritization, and execution skills
-
Ability to communicate information in a straightforward manner
-
Must possess a high level of moral judgment for handling confidential information and monetary transactions
Applicant Screening Notice
Due to the high volume of applications we receive, we use an AI-supported screening tool to help us review applications more efficiently and fairly. Please note that only candidates whose qualifications closely match the requirements of the role will be contacted directly for the next stage of the recruitment process.
TAO Solutions Inc. is an equal opportunity employer, committed to inclusion and diversity. All qualified applicants will receive consideration for employment without regard to race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability or any other basis forbidden under federal, provincial, or local law, and will not be discriminated against on the basis of disability. Accommodations are available on request for candidates taking part in all aspects of the recruitment process.
TAO Solutions Inc. will communicate with you only through official email addresses and connected Linkedin profiles. We do not use WhatsApp, Facebook Messenger, etc. Our team will not ask you to send us money or technology through our processes.
RECRUITERS PLEASE DO NOT CONTACT
Accounts Payable (AP) Payroll Specialist
About the role
About us
Trusted by leading global banks and financial institutions of all sizes, TAO Solutions has worked for over a decade with financial industry leaders worldwide. We design innovative and automated software solutions to empower the financial services industry with operational agility and robust capabilities. Our main headquarters are located in Toronto with offices in Sydney, Australia, and San Diego, USA. We are driven by an entrepreneurial and visionary mindset, there is plenty of room for innovation, initiative and talented people to shape who we are tomorrow. More information on our business, products, and services can be found at https://taosolutions.com.
Role Overview
The Accounts Payable and Payroll Specialist is accountable for all aspects of the accounts payable and payroll processes as well as assisting the team with other operational activities as necessary from time to time, for TSI and its local and international subsidiaries, TAO holding company and a third-party client under administered by TSI.
Accounts Payable Support
- Manage the full-cycle Accounts Payable process, including invoice intake, coding, approvals, and payments for multiple entitieswith various different currencies (USD, CAD, etc.).
- Process supplier invoices accurately and in a timely manner while ensuring alignment with internal cost allocation and transfer pricing policies.
- Coordinate and process employee expense reports and corporate credit card reconciliations.
- Prepare and execute supplier payments via EFT, ACH, and wire transfers, ensuring compliance with vendor terms and avoiding overdue penalties.
- Reconcile aged payables and vendor statements, proactively resolving discrepancies and maintaining positive vendor relationships.
- Support tax compliance by preparing monthly sales tax filing and returns
- Process intercompany transactions in alignment with the transfer pricing and cost allocation policies
Payroll Support
- Process bi-weekly/monthly payroll in coordination with the HR and Finance teams, ensuring accuracy and timeliness.
- Prepare and record journal entries for payroll, employee benefits, and related accruals.
- Reconcile payroll-related clearing accounts and address discrepancies as needed.
- Assist with payroll-related reporting and compliance filings.
Cross-Functional Support
-
Assist with other finance operations as assigned by the Controller.
-
Provide backup support for Accounts Receivable and cash management functions during peak periods or absences.
-
Contribute to documenting and maintaining accounting policies, procedures, and internal controls to support a robust finance function.
-
Other duties as needed and assigned.
Does this sound like you?
-
Accounting degree or diploma
-
2 - 4 years of experience in Accounts Receivable and Accounts Payable or equivalent accounting role
-
Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records with high attention to detail and a high degree of data entry accuracy
-
High level of proficiency with Microsoft Excel
-
Proficiency with Microsoft Dynamics 365 Business Central accounting software or another ERP accounting system is highly desired
-
Strong work ethic and positive team working attitude
-
Sound analytical thinking, planning, prioritization, and execution skills
-
Ability to communicate information in a straightforward manner
-
Must possess a high level of moral judgment for handling confidential information and monetary transactions
Applicant Screening Notice
Due to the high volume of applications we receive, we use an AI-supported screening tool to help us review applications more efficiently and fairly. Please note that only candidates whose qualifications closely match the requirements of the role will be contacted directly for the next stage of the recruitment process.
TAO Solutions Inc. is an equal opportunity employer, committed to inclusion and diversity. All qualified applicants will receive consideration for employment without regard to race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability or any other basis forbidden under federal, provincial, or local law, and will not be discriminated against on the basis of disability. Accommodations are available on request for candidates taking part in all aspects of the recruitment process.
TAO Solutions Inc. will communicate with you only through official email addresses and connected Linkedin profiles. We do not use WhatsApp, Facebook Messenger, etc. Our team will not ask you to send us money or technology through our processes.
RECRUITERS PLEASE DO NOT CONTACT