Executive Assistant (Contract – Maternity Leave Coverage)
Top Benefits
About the role
Are you a highly organized professional who enjoys working closely with senior leadership, anticipating needs, and keeping complex schedules running smoothly?
Do you take pride in discretion, sound judgment, and being the steady presence behind a fast-moving executive?
If so, this Executive Assistant role may be a strong fit.
Acting as the first point of contact for a senior executive, the Executive Assistant plays a critical role in enabling focus, flow, and effectiveness at the leadership level. This role requires exceptional judgment, discretion, and the ability to work seamlessly with a wide range of internal and external stakeholders.
You will be a trusted partner to the executive—managing complex schedules, preparing for meetings, coordinating travel, and handling correspondence—while bringing calm, clarity, and momentum to a fast-moving environment.
This is a contract position covering a maternity leave , ideal for an experienced Executive Assistant who enjoys ownership, variety, and working closely with senior leadership.
What You’ll Own
- Executive calendar management: Proactively manage a complex and dynamic calendar with precision, anticipating conflicts, reallocating time, and ensuring priorities are reflected accurately.
- Travel coordination: Plan and coordinate domestic and international travel, including detailed itineraries, time-zone management, conference logistics, and liaison with external travel agencies. Handle passports, visas, and required documentation.
- Meeting preparation: Coordinate and prepare materials for internal and external meetings; ensure the executive is briefed, prepared, and positioned for success.
- Administrative execution: Draft, edit, and manage correspondence and documents with a high degree of professionalism and confidentiality.
- Expense and invoice processing: Submit expense reports and vendor invoices accurately and on time.
- Priority tracking: Understand executive priorities, follow up on action items, and help drive completion of key deliverables.
- Ad hoc support: Step in where needed to keep things moving smoothly.
What You’ll Bring
- Proven experience as a senior-level Executive or Personal Assistant in a fast-paced corporate environment.
- Strong organizational , time-management , and multitasking skills
- Strong written and verbal communication skills, with the ability to engage confidently at all levels of the organization.
- High proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) .
- A proactive, self-starting mindset with sound judgment and strong follow-through.
- Absolute discretion and professionalism when handling confidential information.
- A positive, “I can solve this” attitude and a natural ability to build trust and rapport.
What We Offer
- Competitive compensation
- Extended health and dental benefits (100% employer-paid)
- Flexible working hours
- Paid sick days
- A paid day off on your birthday
- Full-size, in-house fitness gym with showers
- Complimentary reserved parking
- A collaborative culture with industry experts who take their work seriously—but not themselves
- Social events, outdoor games, and company celebrations
- A vibrant foodie culture with a large, shared kitchen and regular culinary highlights
The annual base salary for this job ranges from:
$55,000-$65,000
bioLytical's pay range is based on multiple factors including experience, education, job-related skills, and equity within the team or organization.
About bioLytical
bioLytical Laboratories Inc. is a privately owned Canadian company focused on the research, development, and commercialization of rapid in-vitro medical diagnostics using its proprietary INSTI® and iStatis® technology platform.
We are proud recipients of multiple local and industry awards, including:
- BC Exporter of the Year
- Globe and Mail’s Fastest Growing Companies
- LifeSciences BC Growth Stage MedTech Company of the Year
Our state-of-the-art Richmond facility supports the extraordinary growth driven by our people and our purpose.
Our Core Values
- Innovation: We challenge the status quo and bring new ideas forward.
- Never Say Never: We stay engaged until the goal is reached.
- Sensational: We are reliable, adaptable, and strong team players.
- Takes Ownership: We lead by example and follow through.
- Inspired to Excel: We bring passion, awareness, and curiosity to our work
#personalassistant #executiveassistant #adminstration #corporate
About bioLytical
Biolytical Laboratories Inc. based in Richmond, BC, Canada is a privately-owned Canadian Company federally incorporated in 2002. Our mission is to improve the quality of people’s lives by providing innovative solutions for infectious disease diagnosis, the first step in the linkage of patients to appropriate care and treatment. Today, the company sells and markets its INSTI™ HIV test supported by worldwide regulatory approvals including US FDA approval, Health Canada approval and CE mark in Europe.
Our product provides a highly accurate HIV test result in as little as 60 seconds which translates into a compelling value proposition for patients, healthcare professionals, payers and public health organizations. We have an active R&D program and our pipeline includes INSTI™ tests for diseases such as Hepatitis C and Syphilis. The company also provides contract services to adapt the INSTI™ platform to meet custom functional and technical diagnostic testing requirements. Our vision is to be a global leader in the research, development and commercialization of rapid, point-of-care in vitro medical diagnostic devices.
Executive Assistant (Contract – Maternity Leave Coverage)
Top Benefits
About the role
Are you a highly organized professional who enjoys working closely with senior leadership, anticipating needs, and keeping complex schedules running smoothly?
Do you take pride in discretion, sound judgment, and being the steady presence behind a fast-moving executive?
If so, this Executive Assistant role may be a strong fit.
Acting as the first point of contact for a senior executive, the Executive Assistant plays a critical role in enabling focus, flow, and effectiveness at the leadership level. This role requires exceptional judgment, discretion, and the ability to work seamlessly with a wide range of internal and external stakeholders.
You will be a trusted partner to the executive—managing complex schedules, preparing for meetings, coordinating travel, and handling correspondence—while bringing calm, clarity, and momentum to a fast-moving environment.
This is a contract position covering a maternity leave , ideal for an experienced Executive Assistant who enjoys ownership, variety, and working closely with senior leadership.
What You’ll Own
- Executive calendar management: Proactively manage a complex and dynamic calendar with precision, anticipating conflicts, reallocating time, and ensuring priorities are reflected accurately.
- Travel coordination: Plan and coordinate domestic and international travel, including detailed itineraries, time-zone management, conference logistics, and liaison with external travel agencies. Handle passports, visas, and required documentation.
- Meeting preparation: Coordinate and prepare materials for internal and external meetings; ensure the executive is briefed, prepared, and positioned for success.
- Administrative execution: Draft, edit, and manage correspondence and documents with a high degree of professionalism and confidentiality.
- Expense and invoice processing: Submit expense reports and vendor invoices accurately and on time.
- Priority tracking: Understand executive priorities, follow up on action items, and help drive completion of key deliverables.
- Ad hoc support: Step in where needed to keep things moving smoothly.
What You’ll Bring
- Proven experience as a senior-level Executive or Personal Assistant in a fast-paced corporate environment.
- Strong organizational , time-management , and multitasking skills
- Strong written and verbal communication skills, with the ability to engage confidently at all levels of the organization.
- High proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) .
- A proactive, self-starting mindset with sound judgment and strong follow-through.
- Absolute discretion and professionalism when handling confidential information.
- A positive, “I can solve this” attitude and a natural ability to build trust and rapport.
What We Offer
- Competitive compensation
- Extended health and dental benefits (100% employer-paid)
- Flexible working hours
- Paid sick days
- A paid day off on your birthday
- Full-size, in-house fitness gym with showers
- Complimentary reserved parking
- A collaborative culture with industry experts who take their work seriously—but not themselves
- Social events, outdoor games, and company celebrations
- A vibrant foodie culture with a large, shared kitchen and regular culinary highlights
The annual base salary for this job ranges from:
$55,000-$65,000
bioLytical's pay range is based on multiple factors including experience, education, job-related skills, and equity within the team or organization.
About bioLytical
bioLytical Laboratories Inc. is a privately owned Canadian company focused on the research, development, and commercialization of rapid in-vitro medical diagnostics using its proprietary INSTI® and iStatis® technology platform.
We are proud recipients of multiple local and industry awards, including:
- BC Exporter of the Year
- Globe and Mail’s Fastest Growing Companies
- LifeSciences BC Growth Stage MedTech Company of the Year
Our state-of-the-art Richmond facility supports the extraordinary growth driven by our people and our purpose.
Our Core Values
- Innovation: We challenge the status quo and bring new ideas forward.
- Never Say Never: We stay engaged until the goal is reached.
- Sensational: We are reliable, adaptable, and strong team players.
- Takes Ownership: We lead by example and follow through.
- Inspired to Excel: We bring passion, awareness, and curiosity to our work
#personalassistant #executiveassistant #adminstration #corporate
About bioLytical
Biolytical Laboratories Inc. based in Richmond, BC, Canada is a privately-owned Canadian Company federally incorporated in 2002. Our mission is to improve the quality of people’s lives by providing innovative solutions for infectious disease diagnosis, the first step in the linkage of patients to appropriate care and treatment. Today, the company sells and markets its INSTI™ HIV test supported by worldwide regulatory approvals including US FDA approval, Health Canada approval and CE mark in Europe.
Our product provides a highly accurate HIV test result in as little as 60 seconds which translates into a compelling value proposition for patients, healthcare professionals, payers and public health organizations. We have an active R&D program and our pipeline includes INSTI™ tests for diseases such as Hepatitis C and Syphilis. The company also provides contract services to adapt the INSTI™ platform to meet custom functional and technical diagnostic testing requirements. Our vision is to be a global leader in the research, development and commercialization of rapid, point-of-care in vitro medical diagnostic devices.