Document Controller
Top Benefits
About the role
Job Description We are currently searching for a Document Controller in our Edmonton office.
The successful candidate will assist a major project delivery team with document control management utilizing Aconex, the electronic data management system (EDMS) tool that has been selected for the project. As the ideal candidate, you are an excellent communicator with effective organizational skills, capable of efficiently managing multiple tasks while meeting critical deadlines. Your abilities will be strengthened through your exposure to a variety of engineering disciplines and subconsultants. The position will also provide you with autonomy as you will be required to complete tasks with minimal supervision.
What we offer:
- A centrally located office in the heart of downtown Edmonton that is easily accessible.
- A flexible work environment that allows for a combination of working from home and in the office.
- Competitive salary and benefits, including a fitness allowance, company-matching pension program, and a
parental leave top-up program.
- Ongoing support for your growth and development, including a formal Professional Development program,
mentorship programs, training opportunities, professional designation support and a Young Professionals Group.
- An on-site fitness centre accessible to all staff, with full amenities.
- Discounted rates at a neighboring childcare facility.
- An active Social Club that promotes social activities in and outside the office, and offers subsidized tickets
to local events, such as the Taste of Edmonton
Job Requirements
What you will bring:
- A diploma in office administration or equivalent years of experience in supporting information management,
engineering, and/or project management.
- Experience in large scale projects is an asset.
- Experience working with an EDMS such as Aconex, SharePoint, Google, ProjectWise and/or Procore is an asset.
- Familiarity with the different types of documentation and quality processes required in project delivery. This
would include the stages of design drawings, specifications, certifications, procedures, reporting, technical
submittals, etc. Experience in project turnover and close-out is an asset.
- Ability to implement and manage the selected EDMS to ensure secure access, version control, and integrity of
documents throughout their lifecycle.
- Knowledge and understanding of ISO 9001:2015, Quality Management Systems, and auditing experience are assets.
- Ability to develop and provide training to staff and stakeholders regarding processes and systems.
- Proficiency in the MS Office software suite, including advanced Excel skills (for example, the ability to use
pivot tables, hyperlinks, and advanced formulas).
- Experience working with Primavera or other scheduling software is an asset.
- Ability to work under tight deadlines, on time-sensitive activities.
- Demonstrated attention to detail.
- Excellent organizational and time management skills.
- Strong written and oral communication abilities.
About Associated Engineering
At Associated, we are passionate about building communities that are vibrant, healthy and resilient and support economic growth. Sustainability is part of every project we undertake, and how we operate our business. That is why we have been a carbon neutral company since 2009.
We take pride in being a uniquely Canadian company that brings global perspectives to our clients from our international experience and technical involvement. Focused locally, we offer uncompromising service to public and private sector clients across Canada and abroad. Recognizing our service, excellence, dedication to staff, and contribution to communities, we have been one of Canada’s Best Managed Companies since 2008.
The Associated group of companies includes Associated Engineering, Associated Environmental Consultants, ATAP Infrastructure Management, and Brybil Projects. Our approach is to work with our clients to develop creative solutions that solve their problems and anticipate and address future challenges. Together, we can shape a better world.
Document Controller
Top Benefits
About the role
Job Description We are currently searching for a Document Controller in our Edmonton office.
The successful candidate will assist a major project delivery team with document control management utilizing Aconex, the electronic data management system (EDMS) tool that has been selected for the project. As the ideal candidate, you are an excellent communicator with effective organizational skills, capable of efficiently managing multiple tasks while meeting critical deadlines. Your abilities will be strengthened through your exposure to a variety of engineering disciplines and subconsultants. The position will also provide you with autonomy as you will be required to complete tasks with minimal supervision.
What we offer:
- A centrally located office in the heart of downtown Edmonton that is easily accessible.
- A flexible work environment that allows for a combination of working from home and in the office.
- Competitive salary and benefits, including a fitness allowance, company-matching pension program, and a
parental leave top-up program.
- Ongoing support for your growth and development, including a formal Professional Development program,
mentorship programs, training opportunities, professional designation support and a Young Professionals Group.
- An on-site fitness centre accessible to all staff, with full amenities.
- Discounted rates at a neighboring childcare facility.
- An active Social Club that promotes social activities in and outside the office, and offers subsidized tickets
to local events, such as the Taste of Edmonton
Job Requirements
What you will bring:
- A diploma in office administration or equivalent years of experience in supporting information management,
engineering, and/or project management.
- Experience in large scale projects is an asset.
- Experience working with an EDMS such as Aconex, SharePoint, Google, ProjectWise and/or Procore is an asset.
- Familiarity with the different types of documentation and quality processes required in project delivery. This
would include the stages of design drawings, specifications, certifications, procedures, reporting, technical
submittals, etc. Experience in project turnover and close-out is an asset.
- Ability to implement and manage the selected EDMS to ensure secure access, version control, and integrity of
documents throughout their lifecycle.
- Knowledge and understanding of ISO 9001:2015, Quality Management Systems, and auditing experience are assets.
- Ability to develop and provide training to staff and stakeholders regarding processes and systems.
- Proficiency in the MS Office software suite, including advanced Excel skills (for example, the ability to use
pivot tables, hyperlinks, and advanced formulas).
- Experience working with Primavera or other scheduling software is an asset.
- Ability to work under tight deadlines, on time-sensitive activities.
- Demonstrated attention to detail.
- Excellent organizational and time management skills.
- Strong written and oral communication abilities.
About Associated Engineering
At Associated, we are passionate about building communities that are vibrant, healthy and resilient and support economic growth. Sustainability is part of every project we undertake, and how we operate our business. That is why we have been a carbon neutral company since 2009.
We take pride in being a uniquely Canadian company that brings global perspectives to our clients from our international experience and technical involvement. Focused locally, we offer uncompromising service to public and private sector clients across Canada and abroad. Recognizing our service, excellence, dedication to staff, and contribution to communities, we have been one of Canada’s Best Managed Companies since 2008.
The Associated group of companies includes Associated Engineering, Associated Environmental Consultants, ATAP Infrastructure Management, and Brybil Projects. Our approach is to work with our clients to develop creative solutions that solve their problems and anticipate and address future challenges. Together, we can shape a better world.