Executive Administrative Assistant - ADM026179

Employment Type**:** Permanent Full-time

Location(s)****: SK-Rgna-Regina

Ministry**:** 026 Environment

Salary Range**:** $4,605 - $5,991 Monthly

Grade**:** MCP.02.

About our Ministry

The Ministry of Environment’s role is to manage the health of Saskatchewan’s environment in a responsible manner that supports sustainable growth through objective, transparent and informed decision-making and stewardship. We provide objective, evidence-based advice to decision-makers and deliver programs in a fair, impartial manner aligned with government-directed policy. We are dedicated to service excellence, we demonstrate innovation, collaboration and transparency, practice effective and accountable use of resources and promote engagement and leadership at all levels.

About the Role

The Environmental Assessment and Stewardship Branch is seeking a highly organized and detail-oriented administrative professional to join us in the role of executive administrative assistant. The branch is responsible for delivering regulatory and operational expertise to ensure economic development and waste stewardship programs are managed in an environmentally sustainable manner. This position plays a critical role in supporting the Executive Director and team by planning, coordinating and building relationships across the branch and ministry.

Responsibilities:

• Manage the Executive Director’s calendar through collaboration, prioritization and scheduling;
• Monitor and prioritize emails, and redirect requests to other team members as appropriate.
• Assemble briefing and background materials in preparation for meetings;
• Plan, schedule, and coordinate logistics for meetings, training sessions and other events;
• Support the staffing and human resource requirements of the management team;
• Monitor processes and make improvements across the branch to ensure optimum efficiency;
• Draft, proofread and/or edit a variety of correspondence in accordance with the Government of Saskatchewan visual identity standards;
• Coordinate and participate in management and project meetings by distributing agendas, recording minutes and tracking follow-up items;
• Maintain filing and records management systems;
• Budget forecasting and accounts payable procedures; and
• Order supplies and handle office equipment repairs and furniture replacement.

Ideal Candidate:

As our ideal candidate, you will demonstrate your ability to deal with confidential and sensitive information in a management setting and independently organize/prioritize the completion of multiple tasks. You will be adaptable in order to meet new challenges as they arise.

To be successful in this role, you must be a strong collaborator, demonstrate high levels of initiative and take responsibility for tasks from start to finish. You must be an exceptional communicator, both verbally and in writing.

Typically, the knowledge for this position would be obtained through a combination of formal education in business or office administration, combined with senior-level administrative and financial work experience, and experience using a variety of computer software applications, such as Microsoft Office Suite, including SharePoint. Project coordination experience is considered an asset.

The successful candidate will exemplify the Saskatchewan public service values by being a team player, demonstrating integrity, having a clear focus on service excellence and demonstrating leadership, collaboration and innovation in their work.

Applicants should clearly demonstrate in their cover letter and resume how they meet these requirements.

We are committed to workplace diversity.

Hours of Work**:** A - MANAGEMENT SUPPORT GROUP Office 36 - one day off every two weeks

Number of Openings**:** 1

Closing Date: Jan 16, 2026, 11:59:00 PM