Do you want to work for one of BC’s Top Employers for 2026 and join an innovative, customer-centric organization?

The Land Title and Survey Authority of British Columbia (LTSA) is looking to hire regular full-time Archives Specialist to join our Policy and Legal Services division! We have a total of two vacancies at our Victoria office.

The Archives Specialist position is included in the BCGEU bargaining unit (Grid 18). Applications will be accepted until March 13, 2026 at 4 PM PST.

Who we are:

The LTSA is a publicly accountable, statutory corporation that manages BC's land title and survey systems. These systems provide the foundation for all real property business and ownership in the province.

We offer meaningful work in the public interest . In support of the Province’s 30-point housing plan, the LTSA built and launched the Condo and Strata Assignment Integrity Register as well as the Land Owner Transparency Registry, a first-of-its-kind registry.

We offer an innovative, customer-centric culture . We are not your typical land title registry—we are focused on technology and innovation. We are a national and global leader in the effective automation of property registration and through technology, we are reducing turnaround time for our customers (e.g., lawyers, notaries, land surveyors, etc.) while also improving the consistency, accuracy and efficiency of our services.

What you'll do:

LTSA is advancing a multi‑year, transformational Digital Vault Acceleration Initiative to process, conserve, and digitize our holdings. We are building a strong, integrated team to appraise, frame, and track multiple work objects across our integrated analogue and digital workflows. We are also transitioning from our existing index-and-location-control database and digitized image repository to a digital vault platform with enhanced features and functionality that include digital preservation.

Reporting to the Manager, Records & Archives, the Archives Specialist is an energetic, focused, and results-oriented individual who is passionate about both analogue and digital records. The Specialist is an organized, self-motivated, and pragmatic problem solver, who is flexible where the situation requires, from troubleshooting to hands-on work. They are equally comfortable describing analogue records, using electronic inventories to locate vault records, overseeing processing, conservation, and digitization projects, and contributing to digital preservation workflows.

The Archives Specialist is mature, personable, and collaborative; they understand that archival work is conducted in support of operational and administrative functions and they take a consultative approach with front-office teams to identify workable solutions that align with day-to-day activities. They are comfortable learning and using a variety of applications: document creation and collaboration systems; electronic inventory and image management systems; and business process mapping and procedure documentation products. If you are interested in working in a fast-paced, archival and production environment with some of the Province’s most significant land records, please apply.

Key Responsibilities and Accountabilities:

• Understand relevant legislation (i.e., Land Title Act, LTSA Records Transfer Agreement, etc.)
• Develop administrative histories for the LTSA and its predecessors
• Provide appraisal and arrangement and description to LTSA standards
• May co-ordinate the direct access process for external researchers
• Develop, document, and oversee processing, conservation, and digitization projects; develop procedure documentation; process file and data migrations; and provide quality control
• Develop documentation for analogue and digital recordkeeping processes and procedures
• Develop finding aids for analogue records (i.e., inventories, research guides, etc.)
• Develop and maintain user guides and tip sheets for archival systems
• Participate in user testing, implementation and documentation of a digital preservation system
• Contribute to emergency preparedness and business continuity documentation and monitor environmental controls for analogue records
• On occasion, provide support to, the Vault Records Advisory Committee
• On occasion, provide coverage for the Records Management Specialist
• Perform other duties as required

We encourage you to apply if you have:

Education and Experience

• Graduate degree in archival studies (MAS or equivalent) from a Canadian university
• Minimum 3 years’ directly related experience
• Experience working with analogue and digital records in a records management and/or archival context
• Experience handling confidential and sensitive matters and dealing with members of the public

Knowledge, Skills, and Abilities

• In-depth knowledge of records management and archival theory and best practices
• Passionate about contributing to project development, creating project momentum, and delivering results to deadlines
• Advanced time management and organizational skills including the ability to organize, plan, and work independently and with a team
• Ability to map business processes and document procedures
• Ability to write and communicate clearly, including drafting and delivering communication, presentations, and training to both internal and external stakeholders
• Ability to learn digital systems and enter and manage data
• Ability to conduct research and contribute to decision-making processes
• Ability to provide research services in-person and online

The Archives Specialist position is included in the BCGEU bargaining unit. We are dedicated to transparency in our hiring process. A starting salary of $37.16 (Grid 18, Step 1) hourly, is the rate associated with the classification of this position within the collective agreement. We are committed to fostering a safe, respectful, and inclusive workplace where all employees can share their diverse views, skills and backgrounds. Valuing employee diversity strengthens workplace trust and enhances our ability to innovate in service of our customers and partners. Our hiring practices reflect this and we are committed to ensuring that our workforce reflects where we live and work. Consider joining our team and being part of an innovative, inclusive and rewarding workplace. If you require any accommodations, please let us know.