About UsWe’re a fast-growing company that thrives on innovation, collaboration, and making things happen. As we continue to scale, we’re looking for a  Project & Operations Coordinator  who can keep our company organized, connected, and running smoothly. From employee celebrations to tradeshow execution, financial support, and travel logistics, this role is at the heart of making sure nothing falls through the cracks.

Key Responsibilities

Company Coordination & Culture

• Plan and manage company events, from birthdays and work anniversaries to team celebrations and milestones.
• Coordinate company merchandise, branding initiatives, and employee engagement activities.
• Order and maintain office supplies and groceries to support daily operations.
• Support employee travel arrangements and accommodations to ensure smooth, cost-effective experiences.

Project & Event Management

• Drive planning and execution for tradeshows, conferences, and large-scale corporate events.
• Create timelines, assign owners, and follow up to keep projects on track.
• Work cross-functionally with finance, legal, operations, product, and marketing to ensure alignment.
• Provide progress updates and reporting directly to the CEO and leadership team.

Finance & Bookkeeping Support

• Assist with day-to-day bookkeeping, including handling bank-related tasks and expense tracking.
• Work closely with finance to ensure accuracy and timeliness in reporting and reconciliations.
• Maintain organized records to support financial oversight and company compliance.

Operational Support

• Anticipate needs and solve challenges before they become issues.
• Act as a reliable point of contact between teams and leadership.
• Handle sensitive and confidential matters with discretion.
• Keep operations running smoothly by staying organized and proactive.

What We’re Looking For

• Proven experience in project coordination, operations, or office management.
• Strong communication skills with effective follow-up strategies.
• Self-starter who can organize, prioritize, and manage multiple tasks independently.
• Experience in booking employee travel and accommodations.
• Some bookkeeping or financial administration experience, especially with banking and expenses.

Nice-to-Haves

• Experience in a startup or high-growth company.
• Familiarity with project management tools (Asana, Trello, Notion, etc.).
• Background in healthcare, tech, or operations.

What Success Looks Like

• Company events, celebrations, and initiatives are organized and executed seamlessly.
• Tradeshows and corporate events run smoothly, with all details handled proactively.
• Employee travel, logistics, and office operations are efficient and stress-free.
• Finance-related tasks (bookkeeping, banking, expenses) are accurate and well-documented.
• The CEO and leadership team stay updated without bottlenecks, and you’re recognized as the go-to organizer and problem solver.

Apply now!