WE’RE HIRING!

Administrative Assistant

Calgary, AB

Alberta Petroleum Marketing Commission (APMC) is a Crown agent established under the Petroleum Marketing Act to enhance the value of Alberta’s petroleum resources. Acting on government direction, the APMC manages the province’s royalty share of petroleum, oversees Alberta’s interest in the Sturgeon Refinery, and leads commercial ventures that support industry growth and benefit Albertans.

As an arm’s-length corporation of the Government of Alberta, the APMC is driven by performance, accountability, and innovation. Our team of professionals works with purpose and integrity to advance Alberta’s energy future.

The Alberta Petroleum Marketing Commission (APMC) is seeking a highly organized and proactive Administrative Assistant to support the efficient operation of the office through comprehensive administrative, operational, and coordination support. This role is integral to maintaining a professional, secure, and well-functioning work environment by coordinating office logistics, managing visitor reception, and ensuring seamless day-to-day workplace operations. The position also supports key organizational processes, including maintaining administrative systems, facilitating employee onboarding and offboarding, and coordinating IT-related administrative activities such as access management and asset tracking. A proven ability to manage multiple priorities, exercise discretion, and deliver exceptional organizational support is essential for success in this role.

Join APMC and help build a responsible, innovative, and resilient future for Alberta—one decision, one project, one partnership at a time.

RESPONSIBILITIES

OFFICE ADMINISTRATION

• Coordinate day-to-day office administrative operations to ensure an organized and efficient workplace. 
• Manage office supply inventory, ordering, and vendor coordination. 
• Assist in maintaining organized physical and digital filing systems and administrative records. 
• Manage front desk operations including greeting visitors, directing guests, and coordinating incoming calls, mail, and deliveries. 
• Support workplace logistics including office and meeting room organization, setup, and coordination of office transitions or relocations. 

IT COORDINATION AND ASSET MANAGEMENT

• Coordinate with the IT Manager to support employee system, equipment, and building access requests. 
• Assist with maintaining records related to system access permissions and administrative controls. 
• Track and maintain records for company assets including laptops, equipment, and other technology resources. 
• Support administrative documentation and processes related to organizational security protocols. 

QUALIFICATIONS

• Previous experience in a customer service, administrative assistant, office coordinator, or similar administrative role. 
• Undergraduate degree or diploma in administration, business, or a related field, or equivalent experience. 
• Experience in a fast-paced environment with multiple deliverables within a short time frame. 
• Intermediate proficiency with Microsoft Office Suite (e.g.: Excel, Word, Visio, PowerPoint, Outlook, SharePoint). 
• High attention to detail and accuracy in administrative work. 
• Ability to maintain confidentiality and handle sensitive information appropriately. 
• Strong customer service orientation when interacting with staff, visitors, and external partners. 
• Strong communication, both written and oral, with effective interpersonal skills 
• Highly motivated self-starter with the ability to work independently or in a team environment 

CORE COMPETENCIES

The successful candidate will consistently demonstrate APMC’s core values: performance, integrity, and collaboration, along with:

• Adaptability and initiative 
• Results orientated 
• Strong communication and relationship-building skills

WHY WORK WITH US?

At APMC, we offer more than just a job—we offer a career with purpose. Join a team that values innovation, integrity, and impact as we help shape Alberta’s energy future.

What You Will Get

• Immediate Vacation: No waiting period—your time off begins when you do.
• Comprehensive Benefits: Health, Dental & Wellness support including Health and Wellness Spending Accounts.
• Flexible Support: Benefits that adapt to your lifestyle.
• Meaningful Work: Be part of a team that manages Alberta’s petroleum resources with accountability and vision, helping shape the province’s energy landscape.

ADDITIONAL INFORMATION

• All applicants must be legally entitled to work in Canada at the time of application and meet the minimum requirements. Only applicants selected for interview will be contacted.
• This role requires the successful candidate to work in the office 5 days a week.