Office Assistant - Saskatchewan Collaborative Bachelor of Science in Nursing (SCBScN)
About the role
Competition Number
P17060
Posting Title
Office Assistant - Saskatchewan Collaborative Bachelor of Science in Nursing (SCBScN)
Classification
Band 5
Location
Saskatchewan Polytechnic Saskatoon Campus
Other Location(s)
Saskatchewan Polytechnic Saskatoon Campus
Building
Saskatoon Campus, Idylwyld Dr.
Other Building
Date Posted
11/03/2025
Closing Date
11/13/2025
JIQ #
170
Start Date
12/08/2025
End Date
12/31/2026
Open Until Filled
No
Ongoing
No
Category of work
Full Time
Bargaining Unit
Professional Services
Hours of Work
Regulated 36 hours (5/4 work pattern)
Salary Range
$1,834.50 - $2,192.69 bi-weekly
Temporary Market Stipend
Incumbent
Total Assigned days (AC) / Total Hours per biweekly pay
72 hours per 2 week period; Monday to Friday 8:00 to 16:30 hrs.
Posting Status
Open
Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.
Job Duties/Qualifications, Skills and Abilities(QSA)
Job Duties
Job Duties
- Communicate information regarding three distance School of Nursing programs,
including admission requirements, course material, Prior Learning Assessment &
Recognition (PLAR) and fees to prospective and current students, Saskatchewan
Polytechnic faculty and staff, government departments, external institutions and
agencies, and provincial licensing bodies (CRNS). - Generate class lists and application reports from Banner, and send out appropriate
information to new and prospective students. - Maintain class lists and student progress tracking sheets, and compile reports on
student numbers. - Prepare paperwork for course start-up, including section requests, booklists,
orientation to distance education manual and student welcome information. - Assign testing sites and coordinate exam writing for students with Saskatchewan
Polytechnic testing centers, provincial testing locations and other proctor sites across
Canada and internationally. - Process PLAR applications.
- Anticipate student numbers and ensure sufficient course material is available in the
bookstore. - Organize labs, including booking facilities and classrooms; preparing information to
send to students; and arranging Fit testing and photo ids. - Track student documentation required for clinical.
- Prepare agency and employee service contracts.
- Prepare student completion documents for registration services and licensing bodies.
- Plan and organize meetings, including preparing agendas, arranging catering, and
recording and transcribing minutes. - Assist with organizing approval visits and prepare required material.
- Format, proof, edit and distribute correspondence, proposals and reports.
- Manage electronic and archive files, and confidential student files.
- Prepare submission for continuing education calendar, and ensure web pages and
brochures are up-to-date. - Act as liaison between the program area and Saskatchewan Polytechnic service
areas, including registration, bookstore, library, facilities, shipping, marketing and
printing. - Order furniture and office supplies, creating purchase orders on FAST and tracking
expenditures on department procurement card. - Perform in a multi-tasking environment with changing priorities.
- Develop and streamline administrative processes and procedures to enhance
productivity and provide efficient support to program head and faculty.
QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE
Specific Accountabilities
Duties
Required Qualifications, Skills and Abilities (QSA)
-
Office Administration Certificate or an equivalent combination of education, training,
and experience which must include experience and/or training in minute taking. -
Two years experience performing administrative work.
-
Intermediate computer skills and experience with software packages including but not
limited to word processing, spreadsheets, databases, email, video, communications and
internet browsers. -
Knowledge of common office procedures, and ability to research and adhere to
policies/procedures. -
Effective interpersonal skills.
-
Effective communication skills.
-
Effective organizational skills.
-
Effective proofreading skills, with attention to detail and accuracy.
-
Ability to work independently under generalized supervision.
-
Demonstrates valuing diversity.
Desired QSA
About Saskatchewan Polytechnic
Saskatchewan Polytechnic serves students through applied learning opportunities on Treaty 4 and Treaty 6 Territories and the homeland of the Métis. Learning takes place at campuses in Moose Jaw, Prince Albert, Regina and Saskatoon and through extensive distance education opportunities. Programs serve every economic and public service sector. As a polytechnic, the organization provides the depth of learning appropriate to employer and student need, including certificate, diploma and degree programs, and apprenticeship training. Saskatchewan Polytechnic engages in applied research, drawing on faculty expertise to support innovation by employers, and providing students the opportunity to develop critical thinking skills.
Office Assistant - Saskatchewan Collaborative Bachelor of Science in Nursing (SCBScN)
About the role
Competition Number
P17060
Posting Title
Office Assistant - Saskatchewan Collaborative Bachelor of Science in Nursing (SCBScN)
Classification
Band 5
Location
Saskatchewan Polytechnic Saskatoon Campus
Other Location(s)
Saskatchewan Polytechnic Saskatoon Campus
Building
Saskatoon Campus, Idylwyld Dr.
Other Building
Date Posted
11/03/2025
Closing Date
11/13/2025
JIQ #
170
Start Date
12/08/2025
End Date
12/31/2026
Open Until Filled
No
Ongoing
No
Category of work
Full Time
Bargaining Unit
Professional Services
Hours of Work
Regulated 36 hours (5/4 work pattern)
Salary Range
$1,834.50 - $2,192.69 bi-weekly
Temporary Market Stipend
Incumbent
Total Assigned days (AC) / Total Hours per biweekly pay
72 hours per 2 week period; Monday to Friday 8:00 to 16:30 hrs.
Posting Status
Open
Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.
Job Duties/Qualifications, Skills and Abilities(QSA)
Job Duties
Job Duties
- Communicate information regarding three distance School of Nursing programs,
including admission requirements, course material, Prior Learning Assessment &
Recognition (PLAR) and fees to prospective and current students, Saskatchewan
Polytechnic faculty and staff, government departments, external institutions and
agencies, and provincial licensing bodies (CRNS). - Generate class lists and application reports from Banner, and send out appropriate
information to new and prospective students. - Maintain class lists and student progress tracking sheets, and compile reports on
student numbers. - Prepare paperwork for course start-up, including section requests, booklists,
orientation to distance education manual and student welcome information. - Assign testing sites and coordinate exam writing for students with Saskatchewan
Polytechnic testing centers, provincial testing locations and other proctor sites across
Canada and internationally. - Process PLAR applications.
- Anticipate student numbers and ensure sufficient course material is available in the
bookstore. - Organize labs, including booking facilities and classrooms; preparing information to
send to students; and arranging Fit testing and photo ids. - Track student documentation required for clinical.
- Prepare agency and employee service contracts.
- Prepare student completion documents for registration services and licensing bodies.
- Plan and organize meetings, including preparing agendas, arranging catering, and
recording and transcribing minutes. - Assist with organizing approval visits and prepare required material.
- Format, proof, edit and distribute correspondence, proposals and reports.
- Manage electronic and archive files, and confidential student files.
- Prepare submission for continuing education calendar, and ensure web pages and
brochures are up-to-date. - Act as liaison between the program area and Saskatchewan Polytechnic service
areas, including registration, bookstore, library, facilities, shipping, marketing and
printing. - Order furniture and office supplies, creating purchase orders on FAST and tracking
expenditures on department procurement card. - Perform in a multi-tasking environment with changing priorities.
- Develop and streamline administrative processes and procedures to enhance
productivity and provide efficient support to program head and faculty.
QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE
Specific Accountabilities
Duties
Required Qualifications, Skills and Abilities (QSA)
-
Office Administration Certificate or an equivalent combination of education, training,
and experience which must include experience and/or training in minute taking. -
Two years experience performing administrative work.
-
Intermediate computer skills and experience with software packages including but not
limited to word processing, spreadsheets, databases, email, video, communications and
internet browsers. -
Knowledge of common office procedures, and ability to research and adhere to
policies/procedures. -
Effective interpersonal skills.
-
Effective communication skills.
-
Effective organizational skills.
-
Effective proofreading skills, with attention to detail and accuracy.
-
Ability to work independently under generalized supervision.
-
Demonstrates valuing diversity.
Desired QSA
About Saskatchewan Polytechnic
Saskatchewan Polytechnic serves students through applied learning opportunities on Treaty 4 and Treaty 6 Territories and the homeland of the Métis. Learning takes place at campuses in Moose Jaw, Prince Albert, Regina and Saskatoon and through extensive distance education opportunities. Programs serve every economic and public service sector. As a polytechnic, the organization provides the depth of learning appropriate to employer and student need, including certificate, diploma and degree programs, and apprenticeship training. Saskatchewan Polytechnic engages in applied research, drawing on faculty expertise to support innovation by employers, and providing students the opportunity to develop critical thinking skills.