Organization Overview

Our Place Peel is a growing, community-based, non-profit charitable organization that is focused on providing shelter and outreach support for homeless and disadvantaged youth aged 16-24 in the Region of Peel. We are a leading organization recognized in the community for our commitment to providing youth in need with a safe environment and access to services to help them achieve independence and foster growth.

Our housing portfolio meets the immediate and ongoing needs of youth residing in our programs and provides services that will lead toward self-sufficiency, community integration, and the development of the skills required to help them successfully secure and maintain housing and independent living.

What We Can Offer You:

• Paid Time off
• Casual Dress
• On-site parking
• Training and education allowance
• 100% employer paid benefits
• Wellness program
• Employee and Family Assistance program
• Opportunities for Growth!

Position Profile:

The Finance and Administrative Coordinator plays a key role in supporting the effective operation of all housing program by overseeing financial management, administrative systems, and reporting. This role ensures compliance with funding agreements, maintains accurate financial records, support program audits and contributes to the overall efficiency and integrity of the program’s operations.

The coordinator will work closely with program managers, frontline staff, finance teams, and external stakeholders to ensure that administrative and financial processes support the delivery of stable housing and wraparound supports for youth experiencing or at risk of homelessness.

Role Overview

Responsibilities:

• Track and process program expenditures, including rent subsidies, staff expenses, and program supplies.
• Support invoicing, reconciliation of accounts, and financial audits.
• Maintain accurate records of youth rent disbursements and subsidy tracking.
• Assist with the coordination of meetings, training sessions, and staff onboarding processes.
• Participate in team meetings and contribute to program planning, evaluation, and continuous improvement.
• Ensure accurate data entry and document management related to youth files, program operations, and funding documentation.
• Oversee procurement processes, including ordering supplies and managing vendor relationships.
• Ensure compliance with organizational, legal, and funding requirements.
• Maintain accurate documentation to support audit readiness.
• Assist in the preparation of quarterly and annual reports for funders and stakeholders.
• Support staff in understanding administrative procedures and compliance requirements
• Create and manage staff schedules for 24/7 housing sites, ensuring adequate coverage and adherence to labor standards.
• Coordinate shift coverage and replacements for staff absences, including weekends and holidays.
• Provide administrative oversight and scheduling support forcasual and relief frontline staff****, including tracking hours and availability.
• Communicate scheduling updates and procedures clearly with frontline teams.
• Work closely with program managers to address performance or attendance issues involving casual staff.
• Foster a positive and supportive working environment.
• All other duties as required.

Qualifications:

• Diploma in social services, financial administration, or in a related field or an equivalent combination of education and/or experience.
• Administrative/office management experience, including data entry, financial management and statistical reporting.
• Experience with RGI housing, rents, leases, etc.
• Knowledge of housing first for youth, trauma informed care, and harm reduction practices an asset.
• Cultural competency sensitivity and commitment to working through an EDIB, anti-oppressive, anti-racism framework.
• Understanding of issues relating to youth homelessness and the barriers youth face in attaining and maintaining their housing, as well as an understanding of the broader housing sector in Peel.
• Valid First Aid, CPI/UMAB Certifications.
• WHMIS and Food Handling Certification is recommended.
• A valid Ontario’s full G Driver’s Licence is required, with a clean driver’s abstract. A $2,000,000 minimum liability car insurance coverage is also mandatory.
• Completion of a successful Vulnerable Sector Check/Criminal Record Check will be a condition of employment.
• Fully vaccinated against COVID-19, subject to applicable legislation.

How to Apply:

If you are a compassionate, highly motivated and results-oriented individual, with a passion for supporting youth, please send your updated resume and cover letter by clicking "Apply Now". We thank all applicants for their interest in Our Place Peel. We thank everyone that applies. Only qualified candidates selected for interviews will be contacted.

Our Place Peel is an equal opportunity employer. Accommodations for disabilities will be provided to support participation in all aspects of the recruitment process upon request.

We are dedicated to providing an atmosphere free from barriers in order to promote equity, inclusivity and diversity. We celebrate and welcome the diversity of all employees!

DISCLAIMER

This job description is general in nature and is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job