Corporate Secretary**, Standards**

About the opportunity

Canada’s reporting and assurance standard-setting system is currently in a transition period as it evolves toward a new, independent governance and operational model. During this period, foundational structures and supports are being put in place to enable the future organization that will oversee and support Canada’s standard-setting system on an ongoing basis to ensure it operates in the public interest.

We are seeking a Corporate Secretary to support to senior leadership, staff, and board members involved in this work. The role supports operations and governance activities during the transition and contributes to the effective functioning of the standard-setting system. As a Corporate Secretary, you will manage day-to-day activities and strategic alignment of emerging issues and themes. The Corporate Secretary is responsible for providing effective support to the incumbent Board of Directors of a new legal entity, and related Board Committees. In addition you will be responsible for planning and executing board-related meetings, maintaining records, developing reports and liaising with Board members and executives to guarantee that the information provided supports long-term planning and is accurate and in compliance with by-laws and regulations and good governance practices.

This hybrid role is national in scope and can be aligned to any of the CPA Canada offices or can be fully remote within Canada.

The targeted annual salary range for this position is $95,871 to $109,540 and is commensurate with experience.

What you'll do

In this role, you will:

• Plan, prepare and execute all Board of Director meetings and committee meetings
• Create and distribute agenda and all supporting materials in advance of the Board and committee meetings, Plan, prepare and execute all meetings of members and Annual General Meetings
• Record accurate meeting minutes and distribute accordingly
• Update, maintain and safely store the Minute Book and other related legal documents
• Create and maintain up-to-date board planning calendars and workplans outlining matters to be on the Board's agenda over the course of a year, leading a forward-thinking, strategic approach to streamline themes and manage issues
• Maintain a full contact list of board members, including board member appointment and dates, terms of appointment and board member biographies
• Oversee the required registration status and the facilitation of all annual filings of required reports and information
• Maintain governance policies and assist in crafting a systematic schedule for their review as determined by the Board
• Maintain an up-to-date list of members of Committees of the Board
• Manage all external correspondence and ensurethat requests made of the Board of Directors, or relevant to governance, are reported and responded to in a timely manner
• Ensure that the Board and senior management are well advised on corporate governance issues
• Provide support to the Board of Directors on board meetings, record keeping and reports in compliance with regulations
• Direct the coordination and planning of all Board related meetings and events

What we're looking for

The ideal candidate will have the following skills and experience:

• Post-secondary education in Business, Corporate Governance or Administration; Certification in Corporate Governance and or LL.B. are considered assets
• At least five (5) years of Corporate Governance experience specifically within a not-for-profit organization, with demonstrated knowledge of Corporate Governance guidelines
• Exceptionally organized and detail-oriented and excellent time-management skills
• Ability to work under pressure to meet varying deadlines, remaining calm with a sense of ugency while maintaining a positive, team-driven approach
• Strong written and verbal communication skills with the ability to facilitate in the French language is considered an asset;
• A self-starter and progressive performer who takes the initiative to complete activities
• A strong collaborator and strategic thinker who works well at all levels of the organization;
• Intermediate to advanced level skill with Microsoft Office suite of products;
• Experience working with Diligent or a similar board software application.

What it's like to work here

We’re proud to foster a welcoming and inclusive workplace that celebrates diversity and promotes health and wellness for all employees. We believe in offering a flexible and balanced work environment, where staff can thrive both professionally and personally. Our headquarters are located in downtown Toronto, with a regional office in Montreal and Vancouver. As part of the Standards team, you’ll enjoy competitive salary, comprehensive benefits, a robust defined contribution pension plan, and ongoing professional development opportunities.

Our culture is rooted in collaboration and a shared commitment to continuous improvement as we build a high-performing, innovative organization together. Our regular social events and strong employee volunteer program help bring our people together and strengthen our community.

The Values that guide us

• Lead with Integrity - Customer First - Bold Thinking - Pursue Excellence - Continuous Growth

We are committed to cultivating an inclusive, accessible environment where each employee feels respected, valued and supported. All qualified individuals may apply online. If you require a disability-related accommodation to participate in our recruitment process kindly contact careers@cpacanada.ca and we'll be happy to work with you to meet your needs.

Our hiring process includes the minimal use of AI screening for keywords and minimum qualifications. Our Talent Acquisition team will review all results.