Job ID

73475

Job Title

Project Coordinator, Equity and Inclusion Office

Regular/Temporary

Regular

Location

Central Campus

Open Date

12/19/2025

Job Type

Continuing

Close Date

01/19/2026

Employee Group

TMG

Favorite Job

Department

Equity and Inclusion Office

Full/Part Time

Full-Time

Salary Grade/Band

Band I

Salary Range

$64179.00 - $89462.00 (annual)

Existing Vacancy

Yes - Newly Created Position

Hours per Week

35

Target Number of Openings

1

Job Code

104901

Job Description

The Equity and Inclusion Office (EIO), under the auspices of the Vice Provost, Equity and Inclusion, has a wide-ranging responsibility to collaborate with both campus and community partners. As well as ensuring that the university is compliant with government directives. Our mandate includes identifying and resolving equity and inclusion issues, providing advisory services, promoting awareness and education on accessibility, equity, and inclusion, and facilitating the implementation of policies and practices that ensure fair and timely resolution of incidents related to harassment, discrimination, and sexual violence, including investigation services.

Job Summary

This position will support the implementation of the major projects and initiatives across the four significant areas of concentration in the Equity and Inclusion Office: Human Rights and Dispute Resolution, the Sexual Violence Prevention Response Office (SVPRO), Accessibility and Disability Inclusion, and Equity, Inclusion and Anti-Oppression. The Project Coordinator coordinates multiple concurrent projects, meeting high quality standards, budget constraints, and timelines. They are responsible for supporting the development, planning and efficient operation of the EIO and its related programs, and coordinating all aspects of our programs including administration, implementation, promotion, and resource, and financial management. They will assist with and maintain the efficient administrative coordination of the EIO and its related programs under the direction of senior staff. They support data informed strategic alliances between the projects and faculty, staff, student groups, and the greater community to create and maintain a culture of inclusion and belonging at McMaster.

Accountabilities

Project Coordination and Administration

• support multiple concurrent projects, meeting high quality standards and timelines. Assists in defining business processes, developing realistic goals and ensuring a smooth implementation to ongoing business operations.
• work with the Project Manager to define project components that must be completed to ensure the overall project goal is achieved.
• work with all project stakeholders, the advisory committee, and the Project Manager to obtain buy in and sign off to deliverables, timelines and implementation methods.
• track and report on project progress between milestones.
• work with the EIO Leadership to ensure that project work occurs within established budgets and timelines and communicate all issues or problems to the Project Manager.
• coordinate projects with our external partners
• receive and respond to time critical issues.
• suggest and communicate work priorities and determine the necessary resources for assigned projects and programs.
• participate on related committees and working groups.
• collect, analyze, assess, and summarize information relevant to the decision-making process and develop recommendations for final approval and implementation.
• provide front line service to faculty and staff by assisting with the implementation of the strategic plan, monitoring/completing periodic reviews, timelines for projects.

Communications

• cultivate and maintain relationships with campus partners and build partnerships with various stakeholders across the University and the greater community
• participate in the development, coordination, evaluation, and review of projects, programs and resources.
• develop relevant and quality resource information for the website and social networks.
• facilitate and participate in meetings with various individuals including, but not limited to, program stakeholders and groups. Follow up as necessary with respective or potential partners.
• write a variety of documents including, but not limited to, reports, correspondence and minutes.
• plan and coordinate a variety of events and activities such as conferences, seminars, meetings and workshops.
• provide recommendations for future communication strategies and events.
• collaborate with staff to plan and implement events and communication projects.
• create and update content on EIO website.
• respond to inquiries that are specific in nature and require a thorough knowledge of our programs products and services.
• support the creation of presentation materials.
• assemble, copy, collate, and distribute information and packages.
• establish and cultivate an online/digital presence and footprint for the EIO
• oversee the development, production, and maintenance of project communications tools. i.e. Websites, MS Teams, MS SharePoint, etc.

Data Collection and Reporting

• set-up, update, and maintain project records, electronic filing systems, and databases.
• collect and analyze data for purposes of evaluating results, communicating with partners and stakeholders, and informing future planning.
• update, verify, and maintain information in a variety of databases and spreadsheets.
• gather and compile information required for a variety of documents and reports.

Qualifications

Education:

• Bachelor’s Degree in a relevant field of study and/or equivalent combination of education and experience.

Experience:

• Requires 3 years of relevant experience, including experience: working in university contexts.
• Coordinating complex projects

Knowledge/Skills:

The successful candidate will have:

• Effective project coordination skills which demonstrated ability to manage multiple projects, setting priorities and organizing work to ensure projects meet deadlines.
• Good verbal and written communication skills with demonstrated ability to communicate complex ideas to a diversity of peoples and facilitate respectful discussions
• Proficiency with project management tools and software
• Strong organizational and time management skills.
• Demonstrated commitment to client service and professionalism when liaising with stakeholders
• Proficiency with computer platforms and software, including but not limited to: Microsoft software, data visualization and project management software, and Wordpress or web design interfaces.
• Ability to communicate clearly and effectively building trust and confidence
• Ability to move between tasks / projects effectively and efficiently.
• Familiarity with the legal, ethical, legislative and academic conventions that inform theory and practice in the principal areas supported by the EIO
• Knowledge of intersectionality in both theory and practice

The successful candidate will ideally have familiarity with:

• project management approaches and tools

• current trends in higher education, around issues of sexual violence and consent, Human Rights, EDI and Accessibility.

• skills in digital document creation, remediation, and web accessibility are considered an asset.

Pay Transparency Statement

Hiring Range: $64,179 - $81,605

The posted hiring range represents McMaster's typical hiring range for this position. Actual starting salary will depend on factors such as relevant experience, qualifications, internal equity, and market conditions.

Individuals with extensive experience, deep specialized expertise, and/or those who can demonstrate exceptional past performance, as applicable, may be hired at a higher rate within the full range, in accordance with the University compensation policies.

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.

AI Statement

McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.