Position Details:
Current Rate of Pay: Min = $37.60/hr, Max = $43.57/hr

Employment type: Temporary Contract

Duration of employment: 16 months

Hours of work: 35 hrs/week

Work location: Boyd Office

Division: Restoration & Infrastructure

Business unit: Erosion Risk Management

Travel: 20%

Hybrid Work: Yes

Existing Vacancy: Yes

About TRCA:
With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.

TRCA is considered the provincial leader in conserving, restoring, and managing natural resources to advance safe and sustainable development. Also, TRCA was recently recognized as a Greater Toronto’s Top Employer for 2025 and a Canada’s Greenest Employer for 2025.

To apply to this posting, click on the “Apply” icon. Please submit your resume and cover letter in one file (PDF or Word) and upload using only the ‘Resume’ feature within the application prior to 11:59 pm on September 4, 2025.

How you will contribute as part of the TRCA team:
The Project Coordinator is responsible for coordinating and supporting erosion control initiatives throughout the project lifecycle. This role supports stakeholder and public engagement and administrative aspects of projects within the Erosion Risk Management Program (ERMP). This position will be focused on projects within the Regional Municipality of York.

Major Responsibilities:

• Coordinates capital and cost-recoverable projects to address multi-disciplinary environmental issues (erosion control, erosion hazard mitigation, and restoration) under the guidance of the Project Manager
• Coordinates meetings, supports the preparation of agendas and presentations, takes minutes as requested, and conducts follow-up on action items to ensure milestones are being met
• Supports in maintaining accurate project schedules, coordinates tracking of projects, tasks, timelines and deliverables
• Supports the creation of project plans with consideration for scope, deliverables, resources, schedule, cost, risks, quality, project monitoring, and reporting requirements
• Maintains records and file archives; ensures accurate and accessible project information and adheres to TRCA record retention policies
• Drafts internal and external correspondence, project briefs, communications and reports of a general and technical nature; coordinates the collection and consolidation of data, information and reports from internal/external stakeholders to support report and assessment writing
• Coordinates TRCA and other permissions required for projects and related approvals
• Develops communication material and responds to inquiries under the guidance of the project lead; fields and escalates issues to senior staff as required
• Coordinates the preparation and execution of a broad range of agreements and assists in ensuring proper documentation of changes or amendments that may arise during execution
• Provides support to various project teams through centrally coordinating information and developing procedures and tools disseminate using various means (social media, SharePoint, and other applications)

What will you need to succeed:
Education (degree/diploma/certifications)

• Post-secondary diploma or degree in Environmental Science, Engineering (Civil/Environmental), Geography or a related field
• Valid Ontario Class G2 driver's license

Experience

• 2+ years of experience providing project coordination

Knowledge/Skill/Ability - Competencies

• Excellent organization skills; both in-office and virtual files/share office spaces
• Sound customer service orientation
• Strong verbal and written communication skills
• Understanding and application of basic mathematical functions (e.g., adding, subtracting, measuring, money computation)
• Demonstrated ability to prepare consultant terms of reference and procurement documents
• Able to comprehend written documentation and procedural guidelines; skilled in writing clear correspondence (concise, logical, grammatically correct)
• Ability to communicate effectively with tact and courtesy
• Able to self-manage workload and prioritize tasks as an ongoing challenge in a frequently fluctuating workload and multiple deadlines
• Proficiency in MS Office suite including online software such as MS teams, WebEx, and SharePoint; proficiency using scheduling/project management software

What TRCA has to offer you:
As part of a progressive team you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values by demonstrating the following behaviours: integrity, collaboration, accountability, respect, and excellence (icare).

While the Toronto and Region Conservation Authority (TRCA) thanks all applicants for their interest, only those under consideration will be contacted for interviews. Please be advised that successful incumbent(s) may be required to undergo a vulnerable sector screening and/or driver’s abstract check as a part of the final step in the hiring process.

TRCA is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive workplace. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and TRCA Policies, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to the TRCA. We welcome applications from all qualified persons.

Personal information you provide through the TRCA recruitment, selection, and onboarding process is collected under the authority of the Conservation Authorities Act, R.S.O. 1990, c. C.27. Collection of this personal information is necessary for the proper administration of this recruitment process for employment and volunteer positions with TRCA. Personal information is protected from disclosure pursuant to the Municipal Freedom of Information and Protection of Privacy Act. Any questions regarding this collection activity should be directed to the Manager of Records and Information, 5 Shoreham Drive, Toronto, ON, M3N 1S4, (437) 880 2308.