Office Administrator/Receptionist
Top Benefits
About the role
Come join one of Canada’s Top Small & Medium Employers located in the Okanagan!
Mission Group provides team members with a competitive base salary as well as variable pay, annual merit pay increases, paid vacation, a comprehensive benefit plan, a matching RRSP plan, a general education & training program, and much more. In addition, team members can enjoy paid time off each month to volunteer for causes they care about!
The Office Administrator is responsible for providing the highest level of care and attention by phone, in person, and email. Covering a variety of office administration tasks, the ideal candidate will have a friendly, very organized, and “can do” approach to supporting the needs of the team, along with the passion to go above and beyond. This highly visible role involves steady interaction with others and has a direct impact on creating a pleasant visitor experience.
This is a **full-time short-**term contract (4-5 months) located at Mission Group’s head office, The Block, in downtown Kelowna. The hours for this position are 8:30 am – 5:00 pm. Complimentary indoor parking is provided.
What you’ll do:
-
Create a welcoming atmosphere for visitors and team members by greeting and interacting with all individuals who come into the office lobby
-
Answer and direct phone calls to the appropriate team member in a way that lets callers and visitors know they are highly valued
-
Monitor and maintain the cleanliness of the office, including the reception area, conference rooms, and café
-
Maintain the inventory for kitchen and office supplies by managing stock levels and ordering supplies as needed
-
Continually assess and optimize procedures and their documentation to ensure the overall office experience is supported by excellent customer service
-
Receive and distribute packages and mail
-
Complete a variety of ad hoc administrative tasks for team members such as compiling data, formatting documents and spreadsheets, and creating collateral in support or internal events and initiatives
-
Liaise with the building manager on items such as fire alarm testing, work orders, and security and communicate details with the HQ team
-
Manage and maintain tracking of assets such as keys and door fobs
-
Act as the single point of contact for external third parties offering office maintenance services
-
Update and maintain the company’s automated telephone and voicemail system
-
Act as the single point of contact for alarm and door lock systems, door fob programming, etc.
-
Assist with the onboarding of new team members by providing building tours, setting up systems accesses, and supporting onboarding initiatives
-
Coordinate logistics for team meetings and corporate events, including booking meeting rooms, arranging catering, and liaising with external participants as needed
-
Oversee the maintenance and tracking for the Company vehicle, ensuring it is kept in optimal working condition and topped up with fuel
-
Additional duties and responsibilities as assigned
What you'll bring**:**
-
High school diploma at minimum
-
3+ years’ experience in a reception, administrative support, or a customer-focused role
-
Proficient in Microsoft Office Suite (Word, Excel, Outlook) with strong skills in document creation and formatting
-
Basic knowledge of graphic design programs such as Canva and a desire to support various teams with basic graphic design assignments
-
Resourceful and passionate about leveraging technology to simplify, streamline, and improve processes
-
Professional verbal and written communication skills
-
Ability to establish rapport quickly and positively
-
A genuine desire to help others
-
A strong commitment to the highest standards of quality, and the most genuine and customized level of customer service
-
Excellent judgment in setting priorities and in identifying and determining action required
-
Ability to work independently without supervision, be self-directed, and demonstrate initiative
About Mission Group:
At Mission Group we create places for people to flourish. We don’t just build homes – we also work hard at building communities, careers, and opportunities. It goes without saying our team members are not just employees, they are also the current and future workers, experts, entrepreneurs, and leaders in our industry. Whatever path they’re on, we enjoy helping them achieve their goals while they’re helping us achieve ours.
Try a new path. See where it can take you.
Office Administrator/Receptionist
Top Benefits
About the role
Come join one of Canada’s Top Small & Medium Employers located in the Okanagan!
Mission Group provides team members with a competitive base salary as well as variable pay, annual merit pay increases, paid vacation, a comprehensive benefit plan, a matching RRSP plan, a general education & training program, and much more. In addition, team members can enjoy paid time off each month to volunteer for causes they care about!
The Office Administrator is responsible for providing the highest level of care and attention by phone, in person, and email. Covering a variety of office administration tasks, the ideal candidate will have a friendly, very organized, and “can do” approach to supporting the needs of the team, along with the passion to go above and beyond. This highly visible role involves steady interaction with others and has a direct impact on creating a pleasant visitor experience.
This is a **full-time short-**term contract (4-5 months) located at Mission Group’s head office, The Block, in downtown Kelowna. The hours for this position are 8:30 am – 5:00 pm. Complimentary indoor parking is provided.
What you’ll do:
-
Create a welcoming atmosphere for visitors and team members by greeting and interacting with all individuals who come into the office lobby
-
Answer and direct phone calls to the appropriate team member in a way that lets callers and visitors know they are highly valued
-
Monitor and maintain the cleanliness of the office, including the reception area, conference rooms, and café
-
Maintain the inventory for kitchen and office supplies by managing stock levels and ordering supplies as needed
-
Continually assess and optimize procedures and their documentation to ensure the overall office experience is supported by excellent customer service
-
Receive and distribute packages and mail
-
Complete a variety of ad hoc administrative tasks for team members such as compiling data, formatting documents and spreadsheets, and creating collateral in support or internal events and initiatives
-
Liaise with the building manager on items such as fire alarm testing, work orders, and security and communicate details with the HQ team
-
Manage and maintain tracking of assets such as keys and door fobs
-
Act as the single point of contact for external third parties offering office maintenance services
-
Update and maintain the company’s automated telephone and voicemail system
-
Act as the single point of contact for alarm and door lock systems, door fob programming, etc.
-
Assist with the onboarding of new team members by providing building tours, setting up systems accesses, and supporting onboarding initiatives
-
Coordinate logistics for team meetings and corporate events, including booking meeting rooms, arranging catering, and liaising with external participants as needed
-
Oversee the maintenance and tracking for the Company vehicle, ensuring it is kept in optimal working condition and topped up with fuel
-
Additional duties and responsibilities as assigned
What you'll bring**:**
-
High school diploma at minimum
-
3+ years’ experience in a reception, administrative support, or a customer-focused role
-
Proficient in Microsoft Office Suite (Word, Excel, Outlook) with strong skills in document creation and formatting
-
Basic knowledge of graphic design programs such as Canva and a desire to support various teams with basic graphic design assignments
-
Resourceful and passionate about leveraging technology to simplify, streamline, and improve processes
-
Professional verbal and written communication skills
-
Ability to establish rapport quickly and positively
-
A genuine desire to help others
-
A strong commitment to the highest standards of quality, and the most genuine and customized level of customer service
-
Excellent judgment in setting priorities and in identifying and determining action required
-
Ability to work independently without supervision, be self-directed, and demonstrate initiative
About Mission Group:
At Mission Group we create places for people to flourish. We don’t just build homes – we also work hard at building communities, careers, and opportunities. It goes without saying our team members are not just employees, they are also the current and future workers, experts, entrepreneurs, and leaders in our industry. Whatever path they’re on, we enjoy helping them achieve their goals while they’re helping us achieve ours.
Try a new path. See where it can take you.