We need the ocean. The ocean needs us.

Role Summary

As the Fisheries & Grant Coordinator, you will coordinate and manage federal grant reporting requirements while supporting the Fisheries Science team with data analysis, documentation, technical assistance, and community engagement. By taking on grant compliance and administrative responsibilities, as well as contributing directly to the grant work itself once compliance reporting has been satisfied, you will enable the Science team to focus on delivering high quality sustainability outcomes with Indigenous fisheries partners, as per the grant requirements.

*Please note this is a fixed-term contract position that runs until October 2027*

Who You Are

You are a detail-oriented and analytical professional who enjoys bringing structure and clarity to complex projects. Highly organized and dependable, you manage timelines, documentation, and reporting requirements with accuracy and care. You are comfortable working with data, synthesizing information, and contributing to technical reports, while collaborating closely with cross-functional teams.

What You Will Be Doing Grant Compliance and Management

• Lead the coordination and preparation of all quarterly and annual reporting requirements under the Economic and Social Development Canada grant agreement, ensuring timely, accurate, and audit ready documentation.
• Maintain organized records of grant activities, compile, environmental and socioeconomic data provided by the Fisheries Science team, and prepare reporting summaries and supporting materials.
• Monitor grant milestones, track progress against agreed deliverables, and oversee budget reconciliation in collaboration with the Finance team to ensure alignment with funding requirements.

Program Support

• Provide analytical and research support, including data management, discrete data analysis, literature reviews, and drafting technical content, as directed by Fisheries Specialists.
• Support technical documentation for Indigenous fisheries engagement processes and provide performance data and case study inputs to the Communications team as required.

What You Bring

• Demonstrated experience supporting Canadian federal grants, including coordinating reporting and maintaining compliance documentation.
• Demonstrated experience organizing and managing complex deliverables, timelines, and budgets.
• Demonstrated experience working with environmental or fisheries related data, including data management and synthesis.
• Strong analytical skills, with the ability to conduct structured data analysis under direction.
• Strong written communication skills, including drafting technical summaries and formal reports.
• Demonstrated ability to work collaboratively within a multidisciplinary team environment.
• Demonstrated experience working respectfully and professionally with Indigenous communities or partners.
• High level of organizational skills and attention to detail, with the ability to manage cyclical workloads and competing priorities.

How You Will Be Measured

Success in this role is defined by the effective management of grant compliance and the provision of reliable administrative and technical support to the Fisheries Science team.

The Fisheries & Grant Coordinator is successful when:

• All quarterly, annual, and final reports under the Economic and Social Development Canada grant agreement are submitted on time and accepted without material revision.
• Grant deliverables, milestones, and budgets are accurately tracked, documented, and aligned with funding requirements.
• Documentation is organized, complete, and audit ready at all times.
• The Fisheries Science team reports a measurable reduction in administrative burden related to grant management.
• Technical support tasks assigned during non-reporting periods are completed accurately and on schedule.
• Internal and external partners receive timely, clear, and professional documentation and reporting materials.

Overall, this role is successful when grant compliance is seamless and the Science team can focus on delivering high quality sustainability outcomes without administrative disruption.

What We Offer

This full-time, fixed-term contract position offers:

• A remote working environment
• A base salary, $52,650, in line with market data for not-for-profit organizations
• Benefits coverage on a premium cost-shared basis, including
  • Extended health and dental coverage
  • Vision coverage
  • $300 Health spending account
  • Group term and supplemental life insurance
• Short-term disability
• Long-term disability
• RRSP matching of up to 6% after one year of service
• 15 paid vacation days to start
• 5 paid sick days,
• 2 wellness days
• 12 paid Statutory and General Holidays each calendar year
• An annual all-staff retreat to allow in-person connections and team building
• Professional development opportunities
• The opportunity to be part of a team that’s helping to save the ocean!

Where and How You’ll Work

This is a full-time fixed-term position, with 37.5 hours per week, funded through to October 2027. The role is remote; however, the successful candidate must be based in Canada and legally eligible to work in Canada. Occasional flexibility in hours may be required to accommodate reporting deadlines or coordination with partners across time zones.

This role is primarily office based and involves working on a computer or laptop, participating in phone and video meetings, and engaging with internal and external partners through virtual platforms. The position involves extended periods of sitting, with occasional standing and light movement typical of a remote office environment. Travel is not anticipated as a regular requirement of this role.

Who We Are

Ocean Wise is a global conversation organization on a mission to build communities that take meaningful action to protect and restore our ocean. Learn more about us at ocean.org.

Inclusion and Diversity

At Ocean Wise, we believe that a welcoming and diverse workplace fosters the inclusion of voices that have been historically underrepresented. We encourage applications from individuals belonging to equity-deserving groups and will work with applicants requesting accommodations at any stage of the hiring process. We value human connection and fairness in our recruitment process. We do not use AI, algorithms, or automated tools to screen or evaluate candidates. All applications are reviewed by our hiring team to ensure each candidate is considered thoughtfully and equitably.