Our Ottawa Structural Engineering team requires an Administrative Support Coordinator to manage our daily office operations, coordinate schedule and ensure smooth communication across our team.

Why WSP?

• A Canadian success story - a company that grew from humble roots in Quebec into a global, multinational powerhouse with over 48,000 employees worldwide;
• WSP is committed to being FutureReady ™; [CM1]
• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than we were yesterday, for our employees, future employees, and our fellow Canadians, we're open to your ideas and trying new things;
• Flexibility - We recognize that our people are faced with multiple challenges, both in their professional and personal lives. WSP has developed a Flexible Work Policy, designed to help our people manage their time on the job and support time away from work.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humble yet important work. Come find out for yourself what it's like to be a part of our journey.
• We offer competitive pay, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs and a clear vision for the future.

#WeAreWSP

What you will do at WSP

Coordinate and schedule meetings and travel arrangements, manage calendars and handle correspondence, maintain filing systems, databases and spreadsheets, monitor supplies and reorder as needed.

Prepare reports, presentations and other documents, liaise between departments and external stakeholders, assist with budgeting and expense tracking, support onboarding and HR related tasks and ensure compliance with office policies and procedures.

Set up opportunities and projects in oracle, prepare expense reports, create invoices and enter invoices into our payables system.

What you Bring to WSP

Excellent written and verbal communication skills,

Strong organization and time management abilities, proficiency in Microsoft Office Suite and Google, ability to multitask and prioritize.

Experience working in Oracle and asset.

Detail oriented, familiar with office management systems and procedures, the

Ability to work independently and collaboratively.

A diploma or degree in administrative support or similar is preferred.

2+ years of experience is preferred.

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP :

• We value our people and our reputation
• We are locally dedicated with international scale
• We are future focused and challenge the status quo
• We foster collaboration in everything we do
• We have an empowering culture and hold ourselves accountable

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.