About the role
Administrative Assistant
Department: Facilities Administration
Program: Engineering & Infrastructure & Security
Status: Regular Full Time
8 Hour Shifts, Days Schedule (Subject to Change)
Location: Oshawa
Wage Schedule: $28.960 - $39.390 per hour
File Number: 2500002807
DUTIES AND RESPONSIBILITIES:
Reporting to the Senior Director, Infrastructure and Capital Development, the position of Administrative Assistant is a multi-tasking role providing a variety of administrative duties including but not limited to, issuing Purchase Orders in SAP, taking meeting minutes for various committees, and organizing the corporate energy consumption data. Maintains a high functioning office in support of the full range of the Senior Director, Infrastructure and Capital Development.
Other duties include schedule management, information management, making and responding to inquiries, handling correspondences prepares/transcribes correspondence, presentations. Communicates on a daily basis, both verbally and written, with various departments within Lakeridge Health and contractors.
As required, records concise and accurate minutes of meetings as well as other duties as listed above related to committee/meeting support. Maintains an effective monitoring system including tracking, recording and prioritizing all items requiring action for the Director. Processes confidential and sensitive documents/information and ensure that matters are handled in a timely fashion, with attention to detail, accuracy and strict confidentiality. Acts as a focal point of contact between Senior Management Team, Directors, and Managers for requests for information, briefings, issues management etc. Manages Engineering, Infrastructure and Security phones (hardware and software) and assist as necessary. Maintains all applicable LH controlled documents within the department.
QUALIFICATIONS:
- Graduate of an Executive or Office Administration Diploma program or significant related experience, preferably in a healthcare environment;
- Significant, advanced experience in an Administrative Assistant role, preferably in a health care setting;
- Excellent communication skills to facilitate effective interaction with all levels of staff, external organizations and contractors with tact and diplomacy. Able to interact with all levels of staff and to promote good relations;
- Familiar with engineering trades and Security terminology;
- Competency at an advanced level of applicable software applications in Microsoft Office, Excel, Project, Outlook, PowerPoint, Word and Access, Typing (60wpm) (tested);
- Excellent organizational skills including file management. Must be able to manage multiple tasks and provide assistance to multiple individuals;
- Demonstrates initiative, anticipates action and has the ability to work independently and to deadlines;
- Demonstrated history of using discretion in dealing with sensitive issues and maintaining appropriate levels of confidentiality;
- Ability to work in an ever changing environment, meet deadlines and work under pressure;
- Willingness to take on new responsibilities and grow with the position.
- Demonstrated understanding of and commitment to Lakeridge Health's comprehensive safety programs and practices including staff safety, patient safety and environmental safety and participation in regular in-service education
sessions.
CONDITIONS OF EMPLOYMENT:
The terms and conditions of employment are in accordance with Lakeridge Health's policies and procedures.
Lakeridge Health thanks all applicants, however, only those selected for an interview will be contacted.
Successful External applicants must provide a satisfactory Criminal Investigation Reference for the vulnerable sector, dated within the past six (6) months.
Accommodation will be provided in all parts of the recruitment and assessment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Applicants need to make their needs known in advance.
At Lakeridge Health we value inclusion and diversity. We are committed to fostering a culture that is respectful, inclusive and accessible and to employing a workforce that is representative of the diverse community we provide services to. As an equal opportunity employer we welcome applications from all qualified applicants.
Lakeridge Health is committed to providing a safe and healthy work environment for all team members and patients. New Lakeridge Health team members will be required to complete a Pre-employment Health Assessment as a condition of employment.
About Lakeridge Health
Lakeridge Health is one of Ontario’s largest community hospitals, serving people across Durham Region and beyond. We are part of our community and it shows in the care we provide – because the people coming through our doors are our neighbours, family and friends.
With five hospitals, four emergency departments, three critical care units, a longterm care home, a full range of medical and surgical specialties, more than 20 community health-care locations and a state-of-the-art surgical centre within the soon-to-open Jerry Coughlan Health & Wellness Centre, Lakeridge Health offers some of the broadest and most comprehensive acute care, ambulatory care, and long-term care services in Ontario.
Lakeridge Health is also home to several regional specialty centres and services, including the Central East Regional Cancer Program, R.S. McLaughlin Durham Regional Cancer Centre, The Shoulder Centre, and eye care and chronic kidney disease services. Additionally, we are proud to serve our community with a full suite of inpatient, ambulatory, and community-based mental health and addictions services, and provide safe, high-quality, compassionate care in our state-of-the-art long-term care home, Lakeridge Gardens.
Guided by our vision of One System. Best Health. and supported by a dedicated team of more than 8,700 staff, physicians, and amazing volunteers, Lakeridge Health is working in collaboration with its Durham Ontario Health Team, primary care, and community and government partners to foster a truly integrated, regional system of care. Together, we are focused on empowering people to live their best health and fostering an accessible, inclusive, and equitable environment for all.
The Lakeridge Health Education and Research Network is attracting new research talent and is now a satellite campus for the Queen’s University Family Medicine Program. And our Whitby site is a national leader in adopting a nurse-practitioner led model of care.
About the role
Administrative Assistant
Department: Facilities Administration
Program: Engineering & Infrastructure & Security
Status: Regular Full Time
8 Hour Shifts, Days Schedule (Subject to Change)
Location: Oshawa
Wage Schedule: $28.960 - $39.390 per hour
File Number: 2500002807
DUTIES AND RESPONSIBILITIES:
Reporting to the Senior Director, Infrastructure and Capital Development, the position of Administrative Assistant is a multi-tasking role providing a variety of administrative duties including but not limited to, issuing Purchase Orders in SAP, taking meeting minutes for various committees, and organizing the corporate energy consumption data. Maintains a high functioning office in support of the full range of the Senior Director, Infrastructure and Capital Development.
Other duties include schedule management, information management, making and responding to inquiries, handling correspondences prepares/transcribes correspondence, presentations. Communicates on a daily basis, both verbally and written, with various departments within Lakeridge Health and contractors.
As required, records concise and accurate minutes of meetings as well as other duties as listed above related to committee/meeting support. Maintains an effective monitoring system including tracking, recording and prioritizing all items requiring action for the Director. Processes confidential and sensitive documents/information and ensure that matters are handled in a timely fashion, with attention to detail, accuracy and strict confidentiality. Acts as a focal point of contact between Senior Management Team, Directors, and Managers for requests for information, briefings, issues management etc. Manages Engineering, Infrastructure and Security phones (hardware and software) and assist as necessary. Maintains all applicable LH controlled documents within the department.
QUALIFICATIONS:
- Graduate of an Executive or Office Administration Diploma program or significant related experience, preferably in a healthcare environment;
- Significant, advanced experience in an Administrative Assistant role, preferably in a health care setting;
- Excellent communication skills to facilitate effective interaction with all levels of staff, external organizations and contractors with tact and diplomacy. Able to interact with all levels of staff and to promote good relations;
- Familiar with engineering trades and Security terminology;
- Competency at an advanced level of applicable software applications in Microsoft Office, Excel, Project, Outlook, PowerPoint, Word and Access, Typing (60wpm) (tested);
- Excellent organizational skills including file management. Must be able to manage multiple tasks and provide assistance to multiple individuals;
- Demonstrates initiative, anticipates action and has the ability to work independently and to deadlines;
- Demonstrated history of using discretion in dealing with sensitive issues and maintaining appropriate levels of confidentiality;
- Ability to work in an ever changing environment, meet deadlines and work under pressure;
- Willingness to take on new responsibilities and grow with the position.
- Demonstrated understanding of and commitment to Lakeridge Health's comprehensive safety programs and practices including staff safety, patient safety and environmental safety and participation in regular in-service education
sessions.
CONDITIONS OF EMPLOYMENT:
The terms and conditions of employment are in accordance with Lakeridge Health's policies and procedures.
Lakeridge Health thanks all applicants, however, only those selected for an interview will be contacted.
Successful External applicants must provide a satisfactory Criminal Investigation Reference for the vulnerable sector, dated within the past six (6) months.
Accommodation will be provided in all parts of the recruitment and assessment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Applicants need to make their needs known in advance.
At Lakeridge Health we value inclusion and diversity. We are committed to fostering a culture that is respectful, inclusive and accessible and to employing a workforce that is representative of the diverse community we provide services to. As an equal opportunity employer we welcome applications from all qualified applicants.
Lakeridge Health is committed to providing a safe and healthy work environment for all team members and patients. New Lakeridge Health team members will be required to complete a Pre-employment Health Assessment as a condition of employment.
About Lakeridge Health
Lakeridge Health is one of Ontario’s largest community hospitals, serving people across Durham Region and beyond. We are part of our community and it shows in the care we provide – because the people coming through our doors are our neighbours, family and friends.
With five hospitals, four emergency departments, three critical care units, a longterm care home, a full range of medical and surgical specialties, more than 20 community health-care locations and a state-of-the-art surgical centre within the soon-to-open Jerry Coughlan Health & Wellness Centre, Lakeridge Health offers some of the broadest and most comprehensive acute care, ambulatory care, and long-term care services in Ontario.
Lakeridge Health is also home to several regional specialty centres and services, including the Central East Regional Cancer Program, R.S. McLaughlin Durham Regional Cancer Centre, The Shoulder Centre, and eye care and chronic kidney disease services. Additionally, we are proud to serve our community with a full suite of inpatient, ambulatory, and community-based mental health and addictions services, and provide safe, high-quality, compassionate care in our state-of-the-art long-term care home, Lakeridge Gardens.
Guided by our vision of One System. Best Health. and supported by a dedicated team of more than 8,700 staff, physicians, and amazing volunteers, Lakeridge Health is working in collaboration with its Durham Ontario Health Team, primary care, and community and government partners to foster a truly integrated, regional system of care. Together, we are focused on empowering people to live their best health and fostering an accessible, inclusive, and equitable environment for all.
The Lakeridge Health Education and Research Network is attracting new research talent and is now a satellite campus for the Queen’s University Family Medicine Program. And our Whitby site is a national leader in adopting a nurse-practitioner led model of care.