A WORD ABOUT US

We come from many different places, but what unites us is our passion. At Moment Factory, each new project is a blank page awaiting the creativity and talent of our whole team, no matter the individual responsibilities, roles, or fields. Our desire to innovate, to take risks, and to learn from our mistakes and from each other is what allows us to create collective projects that go above and beyond. Today, thanks to a team of 450 creative minds, we have been able to create immersive multimedia environments for artists, museums, airports, brands, theme parks and events, as well as our signature shows. No matter the canvas – be it film, lighting, multimedia architecture, sound design, special effects, or interactive projects – the thirst for experimentation and innovation is at the core of our DNA.

YOUR TEAM

You'll be joining the Production Management team within the Center of Expertise, a department with over 200 multidisciplinary experts. The Production Management team, composed of Production Coordinators and Content Project Managers, brings the many ideas imagined in our concepts to life by ensuring the smooth flow of Moment Factory's visual productions, both creatively and technically.

This position is dedicated to the projects of the Music team, which rethinks the concert or artist experience through multimedia. It's an opportunity to collaborate with major internationally renowned artists in a dynamic and constantly evolving field.

YOUR MISSION

In this role with the Music team, you will support the Producers, Project Managers, and the entire project and content production team, working exclusively on this business unit's mandates.

Your primary mission will be to coordinate the work of the various talents and experts involved in the project. With a global overview of all production activities, you will bridge the gap between project leadership, internal technical experts and artists, and external collaborators, to ensure the smooth progress of the different stages of the production schedule. You will work closely with content project managers and the technical team to implement the established production strategy.

Additionally, you will handle the administrative follow-up of projects from conception to operation, including logistics, documentation, budget tracking, writing and updating various documents, communication, and liaison between all stakeholders, etc.

ROLES AND RESPONSIBILITIES

Production Coordination Component

• Coordinate and facilitate communication between project leadership and assigned creative and technical experts by organizing meetings, taking notes, and managing information.
• Plan and organize activities and other meetings related to project implementation.
• Be responsible for managing and ensuring adherence to the production schedule established by the Content or Interactive Project Manager for a given project.
• Track the allocated hours for different production tasks and ensure that the time planned for each task is respected.
• Communicate any elements that may affect the schedule or budget to the Project Manager and/or Multimedia Director.
• Organize viewing, quality control, prototyping, or user experience (UX) testing.
• Ensure the smooth progress of production by preparing the necessary elements for each stakeholder involved and by monitoring creative iterations (presentations, production templates, audio material, assets, templates, 3D models, etc.).
• Follow up on activities between experts on a project from conception to integration (employees, suppliers, collaborators, freelancers, and stakeholders).
• Manage the purchase of royalty-free images.
• Be responsible for the folder structure and adherence to file naming conventions for your project.
• Participate in the on-site integrations of the project.
• Be responsible for the delivery of approval files and final files.
• Work with Multimedia Directors, Designers, and Technicians to ensure synergy between the environment, its content, and the technology used.
• Ensure project wrap-up tasks as needed: data and file archiving, post-mortem, collecting graphic elements for the internal bank, and information necessary for project communication.
• Participate in finding solutions in case of problems.

Administrative and Logistics Component

• Provide administrative support to the entire project team.
• Ensure proper documentation throughout the project (note-taking, archiving, etc.).
• Participate in updating various tools (budget, timeline, etc.).
• Prepare contracts for freelancers and suppliers from existing templates.
• Assist the team with various accounting-related tasks (expense accounts, invoicing, etc.).
• Plan and organize travel for the project team and prepare related documents.
• Participate in the preparation of the on-site project integration.
• Support the Producers in their business development and any other related tasks.

Developing Expertise in Creative Production Coordination

• Plan and implement production processes for content creation.
• Suggest technical solutions to keep processes simple and efficient.
• Develop management processes to improve productivity.

Coordination within the Production Management Team of the Center of Expertise

• Participate in improving production and project coordination tools.
• Participate in the development of internal procedures and processes.
• Perform all other responsibilities and/or tasks related to this position.

YOUR JOURNEY INCLUDES

• College diploma in design, multimedia, performing arts, television production, film, interactive media, or a related field.
• Excellent professional command of French and English, both oral and written (you will be collaborating with many people in English as part of your role).
• 3 to 5 years of experience in multimedia production coordination (pre-rendered, generative, and real-time visual content; mixed-media including motion design, VFX, 3D environments, and animation).
• Proficiency with the Google Suite (Sheets, Docs, etc.) or the MS Office Suite.
• Knowledge of 2D, 3D, and real-time content production processes.
• Knowledge of Flow (ShotGrid), Confluence, Adobe After Effects, Photoshop, and Premiere is an asset.
• Knowledge of Wrike is an asset.
• Knowledge of Jira is an asset.
• Curiosity and interest in new technologies and innovation.
• Experience in creating visuals integrated into multimedia environments is an asset.
• Knowledge and / or interest in the AI field.

YOUR QUALITIES

• Strong communication skills.
• Highly organized.
• Ability to work under pressure and on multiple projects simultaneously.
• Skilled in managing human and creative resources.
• Comfortable with clerical and/or administrative tasks.
• Autonomous, a team player, with a strong sense of priorities and reliability.
• Curious and constantly monitoring trends in the design, entertainment, multimedia, and post-production industries.
• Self-taught and passionate.

SPECIFIC WORK CONDITIONS

• Must be flexible regarding work hours, which can occasionally be non-traditional.
• Occasional work abroad, sometimes for several consecutive weeks.

SOME PERKS THAT COME WITH WORKING AT MOMENT FACTORY

• Hybrid work mode to optimize work-life balance.
• Group insurance benefits for you and your family.
• Wellness account allowing you to claim personal expenses.
• inspiration account.
• Free access to Dialogue telemedicine service, to quickly respond to your health concerns and those of your family.
• 5 paid sick days per year.
• Personalized training and skills development plan through the Moment Factory School.
• Daily meals at reduced cost, snacks, and coffee available at all times.
• Studio Life Department, a catalyst for employee wellness initiatives (physical, mental health, social activities, etc.).

If you think this position is for you, we invite you to apply now. Unfortunately, we will not be able to follow up with each candidate, so we will only contact the selected individuals. Thank you for considering a career at Moment Factory. We are looking forward to meeting you!

Your resume will be read by Dave Bérubé.