Talent Acquisition Coordinator
About the role
6 month fixed term contract - Hybrid in Ottawa - Salary band CAD$ 50,000-60,000 DOE
What will I be doing?
You’ll be working on a project assignment basis with a client to deliver amazing candidate and hiring manager support under the direction of a Talent Partner/Talent Acquisition Manager or Client Success Manager. Your technical expertise, professionalism, dedication, ‘can do’ attitude and willingness to pull out the stops to deliver will be what makes you successful in this role
Typical activities all hang off your main goals of delivering a rock star candidate & hiring manager experience – enhancing the brand of both our client and Join Talent – and making sure our process management is seamless, mistake free and fast
Typical activities includ e
- Keeping the client systems up to date and accurate at all times with notes, status changes and information.
- Booking interview slots and making sure that hiring managers and candidates have everything they need to support the interview.
- Consistent communication between all parties involved in the hiring process (Talent Partners, Hiring Managers and candidates)
- Adding in sourced candidates from the Talent Partner / Talent Search Partner to the recruitment system in a timely manner, ensuring systems are up to date daily.
- Managing rejections of unsuccessful candidates in a professional and candidate-centric manner
- Supporting on reporting and data production as and when required.
Role Requireme nts
- Utilizing and maintaining the ATS and any other client/project system in an accurate and timely
- way
- Updating candidates records daily
- Booking interviews in accordance with hiring manager and candidate availability
- Sharing neat and formatted CV’s and interview guides with hiring managers
- Sending candidates pre-info on interviews at least 24 hours in advance
- Chasing hiring managers for feedback and entering it into the system
- Providing candidates with a great and honest experience – even if they are being regretted from the role
- Presenting findings on opportunities for process improvement
- Complying with our company standards on values and ethics in all aspects of delivery and client interaction
- Maintaining a positive attitude that inspires co-workers and clients to grow the business.
Skills & Experience
- Proven success in a comparable administrative role.
- Excellent attention to detail
- Great written and verbal communication skills.
- Problem-solving capability
- Self-motivated approach Teamwork – little room in a growing company for ‘lone wolves’ and in this role ability to work closely with all kinds of client stakeholders, team members and peers across the company will be key ATS & sourcing tools usage experience (platforms not important) would be an advantage but not essential
About Join Talent
Join Talent is a ‘talent acquisition as a service’ (TAaaS) business - dedicated to driving business scale up growth performance.
As leaders in the Talent Acquisition space we provide strategic consultancy and delivery support to founders & business leaders on designing & implementing highly effective recruitment models for your company, as well as on how to build a unique & compelling employer brand to attract top talent.
Our business is a 100% founder-owned British start-up/scale-up that has successfully supported 250+ clients in their growth plans, earning us recognition as one of EMEA's stand-out scale-up success stories of the last 3 years in our own right.
Today Join Talent employs over 250 professionals across 21 countries and has an enviable roster of clients from start-ups to Unicorns and through to FTSE 30 household names.
As the 12th fastest growing company in Europe in Financial Times 1,000 2023 ‘Fastest Growing Companies in Europe’ list, we are no stranger to scale up success first hand. Join Talent have also been winners of the Scotland & NI region of Great British Entrepreneur Awards for Start-up (2021) and Scale-Up (2022), as well as 2nd place in the Top 100 UK SMEs 2023. We were included in the Times & LDC Top 50 Most Ambitious Business Leaders 2022 list and individual winners of their Disruptor of the Year award for 2022. We are also a registered diversity vendor as a female majority owned and run business.
Proudly registered as an ISO accredited organisation.
Talent Acquisition Coordinator
About the role
6 month fixed term contract - Hybrid in Ottawa - Salary band CAD$ 50,000-60,000 DOE
What will I be doing?
You’ll be working on a project assignment basis with a client to deliver amazing candidate and hiring manager support under the direction of a Talent Partner/Talent Acquisition Manager or Client Success Manager. Your technical expertise, professionalism, dedication, ‘can do’ attitude and willingness to pull out the stops to deliver will be what makes you successful in this role
Typical activities all hang off your main goals of delivering a rock star candidate & hiring manager experience – enhancing the brand of both our client and Join Talent – and making sure our process management is seamless, mistake free and fast
Typical activities includ e
- Keeping the client systems up to date and accurate at all times with notes, status changes and information.
- Booking interview slots and making sure that hiring managers and candidates have everything they need to support the interview.
- Consistent communication between all parties involved in the hiring process (Talent Partners, Hiring Managers and candidates)
- Adding in sourced candidates from the Talent Partner / Talent Search Partner to the recruitment system in a timely manner, ensuring systems are up to date daily.
- Managing rejections of unsuccessful candidates in a professional and candidate-centric manner
- Supporting on reporting and data production as and when required.
Role Requireme nts
- Utilizing and maintaining the ATS and any other client/project system in an accurate and timely
- way
- Updating candidates records daily
- Booking interviews in accordance with hiring manager and candidate availability
- Sharing neat and formatted CV’s and interview guides with hiring managers
- Sending candidates pre-info on interviews at least 24 hours in advance
- Chasing hiring managers for feedback and entering it into the system
- Providing candidates with a great and honest experience – even if they are being regretted from the role
- Presenting findings on opportunities for process improvement
- Complying with our company standards on values and ethics in all aspects of delivery and client interaction
- Maintaining a positive attitude that inspires co-workers and clients to grow the business.
Skills & Experience
- Proven success in a comparable administrative role.
- Excellent attention to detail
- Great written and verbal communication skills.
- Problem-solving capability
- Self-motivated approach Teamwork – little room in a growing company for ‘lone wolves’ and in this role ability to work closely with all kinds of client stakeholders, team members and peers across the company will be key ATS & sourcing tools usage experience (platforms not important) would be an advantage but not essential
About Join Talent
Join Talent is a ‘talent acquisition as a service’ (TAaaS) business - dedicated to driving business scale up growth performance.
As leaders in the Talent Acquisition space we provide strategic consultancy and delivery support to founders & business leaders on designing & implementing highly effective recruitment models for your company, as well as on how to build a unique & compelling employer brand to attract top talent.
Our business is a 100% founder-owned British start-up/scale-up that has successfully supported 250+ clients in their growth plans, earning us recognition as one of EMEA's stand-out scale-up success stories of the last 3 years in our own right.
Today Join Talent employs over 250 professionals across 21 countries and has an enviable roster of clients from start-ups to Unicorns and through to FTSE 30 household names.
As the 12th fastest growing company in Europe in Financial Times 1,000 2023 ‘Fastest Growing Companies in Europe’ list, we are no stranger to scale up success first hand. Join Talent have also been winners of the Scotland & NI region of Great British Entrepreneur Awards for Start-up (2021) and Scale-Up (2022), as well as 2nd place in the Top 100 UK SMEs 2023. We were included in the Times & LDC Top 50 Most Ambitious Business Leaders 2022 list and individual winners of their Disruptor of the Year award for 2022. We are also a registered diversity vendor as a female majority owned and run business.
Proudly registered as an ISO accredited organisation.