Reporting to the Project Manager. The Multi-Scope Project Coordinator will work closely with the Project Manager on project specific tasks. Duties and responsibilities include but are not limited to the following:

Education:

• Bachelor's Degree or Diploma in Architectural Technology, Construction Management or Civil Engineering.

Years of Experience:

• Minimum 4+ years of working experience in project coordination.

Working Conditions:

• In office work environment
• May require some onsite work which requires knowledge and adherence to basic safety procedures and precautions.
• Work environment requires wearing PPE for all site work and in certain other locations;
• At times requires driving to visit sites, clients or suppliers to pick up samples;
• Full Health and Safety training required (Working at Heights, WHMIS)
• Follow Health and Safety standards on site; and
• Flexible to work overtime as required.

Required Skills

• This role is supportive, where the incumbent acts as liaison by communicating with external parties and assisting project managers in organizing and coordinating all aspects of a project, from start up to close out;
• Responsible for internal/external meeting minutes and sending them to the PM before distribution and following up;
• Communication daily by telephone, email and in person;

Detail oriented with the ability to read architectural drawings;

• Involved in the project from start to finish as required;
• Ability to work independently with minimal supervision;
• Discretion, judgement, and tact to handle confidential information;
• Proficient in Microsoft Office, Outlook, Excel, Build and any other internal software;
• Demonstrate State’s core values and work in a team environment.

Job Specific Duties

• Attend mock-up reviews;
• Set goals and objectives to strategize future implementations;
• Attend a Kick-off and Scope of Work meeting to discuss what was priced and include in State’s scope;
• Check and ensure to receive all necessary drawings/documents to start the shop drawing (Architectural, Slab edge, Structural, Mechanical, Electrical in CAD and PDF - preferably IFC drawings;
• Access construction management software to track deficiencies;
• Study the project and identify any discrepancies to ensure full accountability of the project;
• Order print out Tender set drawings as required;
• Review scope of work and have a clear understanding of all inclusive terms as per contract;
• Review project milestones and advise the PM if there are any obstacles in achieving them;
• Order samples as per bid proposal and submit to the contractor for approval;
• Use standard State boxes to send out samples;
• Print sets of the latest marked up shop drawing for takeoff, breakdown and for installers a kick-off meetings;
• Download all RFIs and Sis and advise PM;
• Update the SI log and advise PM for any extras;
• Set up all internal and external meetings with PM when necessary and prepare meeting minutes and upload them onto Construction Management Software;
• Set up weekly meetings with Drafter and PM as part of our preconstruction process. Prep meeting minutes and upload them on Construction Management Software;
• Prepare the meeting minutes, review with PM before distribution and follow up outstanding items;
• If a project is guaranteed, download the latest slab edge and structural drawing prior to breakdown;
• Download all drawings required to start the shop drawing process;
• Manager and close risk review tracker items
• Prepare VMU Checklist and Milestone Schedule;
• Fill out VMU Observation Log and ensure completion of action items;
• Request “Guarantee” letter to GC (if applicable);
• Send notifications internally (Ex. Changes to Construction Schedule);
• Review and save Engineer’s and 3rd party consultants field reports – All items to be entered as individual items in construction management software;
• Update changes to Project Schedule;
• Prepare Installer Tender package;
• Collect Closeout Documents;
• Populate Lessons Learned Issue Identification log – obstacles that prevented team from completing to plan;
• Document action items to address Lessons Learned log;
• Complete e-request form to track order and work for any missing, broken, remake, service, extra, on-hold modules;
• Updating outstanding CCOs and send a follow up email to contractor;
• Update the part quantity and area report for issuing Installer contracts;
• Prepare the parts quantity and area report for issuing Installer contracts;
• Full understanding of blueprints and use of Bluebeam for marking up drawings;
• Prep reports and upload them on Procore for any future reference;
• Full understanding and use of Build software ;
• Ensure construction schedule, IFC PDF/CAD drawings are up to date on a weekly basis and notify the PM and Drafter of any changes;
• Send stamped shop drawings for contractor approval;
• Assist with site visits with PM & FM to get familiar with site personnel and Installation process;
• Follow up with Production team on a daily basis and request any updates on project back orders and e-requests. Update the tracker for PMs review and other follow ups;
• Prepare LEED forms as required;
• Help with parts release as required;
• Update the installer/FMs information tracker;
• Update Project General Information;
• Review spec and awarded documents. Report any discrepancies to the PM and Estimating;
• Perform miscellaneous job-related duties, if necessary, to meet deadlines;
• Represent State, as requested, in business with customers, consultants, contractors, suppliers, and other public and/or private agencies and organization; and
• Any other tasks assigned by the Project Manager.