Executive Assistant - Integrated Health
Top Benefits
About the role
POSITION TITLE
Executive Assistant, Integrated Health Delivery Systems
SHIFT TYPE
Monday - Friday
DEPT/PROGRAM
Integrated Health Delivery Systems
JOB CLASS
MG003
EMPLOYMENT TYPE
Full Time Temporary (Up to 18 months)
EMPLOYEE GROUP
Non-Union
WORK SCHEDULE
75 hours bi-weekly
SALARY
$34.37 - $40.44 per hour
VACANCY TYPE
Open
POSTING DATE
March 2, 2026
HYBRID ELIGIBLE
Yes
NUMBER
1
Waypoint Centre for Mental Health Care is a 315-bed academic and teaching hospital that provides specialized mental health, addiction and geriatric care. Located on the shores of Georgian Bay, we serve some of the most complex and disadvantaged individuals in Ontario and are the sole provider of high-secure forensic mental health services in the province.
The VP, Integrated Health Delivery Systems, is currently seeking an Executive Assistant. The Executive Assistant will provide confidential, high-level administrative and operational support to the Vice President. The role requires sound judgment, discretion, and the ability to manage competing priorities in a fast-paced healthcare environment.
Please Note: This position offers a hybrid work environment consisting of in-office and remote work. The office is located at 500 Church Street in Penetanguishene.
For information about funding incentives for nurses, our enhanced employee referral program, housing, orientation and other employment-related information, please follow this link to our employment web page. https://www.waypointcentre.ca/get-involved/join-our-team
KEY ACCOUNTABILITIES:
- Strategically manage the Vice President’s calendar by prioritizing appointments, coordinating related materials, and ensuring optimal use of time.
- Prepare, distribute, and maintain sensitive and confidential documentation in accordance with organizational standards and privacy legislation.
- Support the budget and financial administration processes through accurate data entry, variance monitoring, invoice facilitation, and preparation of supporting documentation.
- Coordinate travel arrangements, conference participation, tuition requests, and procurement of supplies and equipment for the VP portfolio.
- Draft, edit, and format a wide range of professional documents - including reports, presentations, and correspondence - using Microsoft Office and hospital information systems.
- Maintain organized filing systems and intranet content, ensuring accuracy, accessibility, and compliance with hospital policies and record-retention requirements.
- Triage and respond to incoming communications, ensuring timely follow-up, effective issue resolution, and appropriate escalation when required.
- Plan and support meetings by coordinating logistics, preparing agendas, recording accurate minutes, and distributing materials and action items.
- Contribute to or lead special projects, committees, and corporate initiatives as assigned by the Vice President.
- Collaborate effectively with other Executive Assistants to support corporate office operations and enhance administrative efficiency across the organization.
- Ensure adherence to hospital policies and all applicable legislation and standards (e.g., OHSA, WHMIS, Fire Code) while promoting a safe, compliant, and high-performing work environment.
REQUIREMENTS/QUALIFICATIONS:
- Post-secondary education in a relevant discipline or equivalent experience - Required
- 1–3 years in an Executive Assistant or similar administrative role - Required
- Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, SharePoint, Teams & Co-Pilot)
- Skilled in routine administrative tasks and document preparation
- Knowledge of hospital operations and internal communication practices
- Familiarity with healthcare stakeholders (e.g., Ontario Health, ministries, community partners)
- Understanding of key legislation (e.g., Public Hospitals Act, PHIPA, OHSA, Mental Health Act)
- Experience with budget tracking, variance reporting, and financial reconciliation
- Strong planning (e.g. Change management), organizational (e.g. Project Management), and communication skills
- Effective interpersonal and analytical abilities
- Committed to hospital values and safety standards
WHAT WE OFFER:
- A comprehensive and generous benefit plan including dental coverage, paid holidays, paid vacation days, sick days and extended health benefits
- Participation in the Health Care of Ontario Pension Plan (HOOPP)
- Professional development and mentorship opportunities
- Relocation support program for eligible staff
- Participation in the employee referral program for eligible staff
- Access to Waypoint’s Employee & Family Assistance Program (EFAP)
HOW DO I APPLY?
Waypoint employees apply through the Employee Self-Service portal at https://employees.waypointcentre.ca and external applicants apply to Join our Team, Career Opportunities | Waypoint by close of business (4:00 pm) on March 12, 2026 quoting Job ID WC25-351. Attach your cover letter and resume detailing why you are interested in this opportunity and how you meet the qualifications and key accountabilities specified. Waypoint does not use artificial intelligence (AI) to screen, assess, or select applicants.
About Waypoint Centre for Mental Health Care
Located 150 km from Toronto on the shores of Georgian Bay in historical Penetanguishene, Waypoint is a 301-bed specialty mental health hospital providing an extensive range of acute and longer-term psychiatric inpatient as well as outpatient services.
Waypoint is proud to be an official University of Toronto teaching hospital and academic research centre and has additional academic partnerships with 40 other post secondary institutions, hospitals and organizations.
As the region's only specialty mental health hospital with the province's only maximum secure forensic mental health programs, researchers, clinicians and health care professionals collaborate within our innovative and transforming environment.
Our new campus expansion that includes 200 forensic mental health beds, a new main entrance, auditorium and classrooms, research centre and educational offices, pool and gymnasium opened in May 2014.
The Midland/ Penetanguishene area boasts four-season lifestyle opportunities ranging from outdoor recreation to cultural activities, and combining a small town feel with easy access to many urban amenities.
Executive Assistant - Integrated Health
Top Benefits
About the role
POSITION TITLE
Executive Assistant, Integrated Health Delivery Systems
SHIFT TYPE
Monday - Friday
DEPT/PROGRAM
Integrated Health Delivery Systems
JOB CLASS
MG003
EMPLOYMENT TYPE
Full Time Temporary (Up to 18 months)
EMPLOYEE GROUP
Non-Union
WORK SCHEDULE
75 hours bi-weekly
SALARY
$34.37 - $40.44 per hour
VACANCY TYPE
Open
POSTING DATE
March 2, 2026
HYBRID ELIGIBLE
Yes
NUMBER
1
Waypoint Centre for Mental Health Care is a 315-bed academic and teaching hospital that provides specialized mental health, addiction and geriatric care. Located on the shores of Georgian Bay, we serve some of the most complex and disadvantaged individuals in Ontario and are the sole provider of high-secure forensic mental health services in the province.
The VP, Integrated Health Delivery Systems, is currently seeking an Executive Assistant. The Executive Assistant will provide confidential, high-level administrative and operational support to the Vice President. The role requires sound judgment, discretion, and the ability to manage competing priorities in a fast-paced healthcare environment.
Please Note: This position offers a hybrid work environment consisting of in-office and remote work. The office is located at 500 Church Street in Penetanguishene.
For information about funding incentives for nurses, our enhanced employee referral program, housing, orientation and other employment-related information, please follow this link to our employment web page. https://www.waypointcentre.ca/get-involved/join-our-team
KEY ACCOUNTABILITIES:
- Strategically manage the Vice President’s calendar by prioritizing appointments, coordinating related materials, and ensuring optimal use of time.
- Prepare, distribute, and maintain sensitive and confidential documentation in accordance with organizational standards and privacy legislation.
- Support the budget and financial administration processes through accurate data entry, variance monitoring, invoice facilitation, and preparation of supporting documentation.
- Coordinate travel arrangements, conference participation, tuition requests, and procurement of supplies and equipment for the VP portfolio.
- Draft, edit, and format a wide range of professional documents - including reports, presentations, and correspondence - using Microsoft Office and hospital information systems.
- Maintain organized filing systems and intranet content, ensuring accuracy, accessibility, and compliance with hospital policies and record-retention requirements.
- Triage and respond to incoming communications, ensuring timely follow-up, effective issue resolution, and appropriate escalation when required.
- Plan and support meetings by coordinating logistics, preparing agendas, recording accurate minutes, and distributing materials and action items.
- Contribute to or lead special projects, committees, and corporate initiatives as assigned by the Vice President.
- Collaborate effectively with other Executive Assistants to support corporate office operations and enhance administrative efficiency across the organization.
- Ensure adherence to hospital policies and all applicable legislation and standards (e.g., OHSA, WHMIS, Fire Code) while promoting a safe, compliant, and high-performing work environment.
REQUIREMENTS/QUALIFICATIONS:
- Post-secondary education in a relevant discipline or equivalent experience - Required
- 1–3 years in an Executive Assistant or similar administrative role - Required
- Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, SharePoint, Teams & Co-Pilot)
- Skilled in routine administrative tasks and document preparation
- Knowledge of hospital operations and internal communication practices
- Familiarity with healthcare stakeholders (e.g., Ontario Health, ministries, community partners)
- Understanding of key legislation (e.g., Public Hospitals Act, PHIPA, OHSA, Mental Health Act)
- Experience with budget tracking, variance reporting, and financial reconciliation
- Strong planning (e.g. Change management), organizational (e.g. Project Management), and communication skills
- Effective interpersonal and analytical abilities
- Committed to hospital values and safety standards
WHAT WE OFFER:
- A comprehensive and generous benefit plan including dental coverage, paid holidays, paid vacation days, sick days and extended health benefits
- Participation in the Health Care of Ontario Pension Plan (HOOPP)
- Professional development and mentorship opportunities
- Relocation support program for eligible staff
- Participation in the employee referral program for eligible staff
- Access to Waypoint’s Employee & Family Assistance Program (EFAP)
HOW DO I APPLY?
Waypoint employees apply through the Employee Self-Service portal at https://employees.waypointcentre.ca and external applicants apply to Join our Team, Career Opportunities | Waypoint by close of business (4:00 pm) on March 12, 2026 quoting Job ID WC25-351. Attach your cover letter and resume detailing why you are interested in this opportunity and how you meet the qualifications and key accountabilities specified. Waypoint does not use artificial intelligence (AI) to screen, assess, or select applicants.
About Waypoint Centre for Mental Health Care
Located 150 km from Toronto on the shores of Georgian Bay in historical Penetanguishene, Waypoint is a 301-bed specialty mental health hospital providing an extensive range of acute and longer-term psychiatric inpatient as well as outpatient services.
Waypoint is proud to be an official University of Toronto teaching hospital and academic research centre and has additional academic partnerships with 40 other post secondary institutions, hospitals and organizations.
As the region's only specialty mental health hospital with the province's only maximum secure forensic mental health programs, researchers, clinicians and health care professionals collaborate within our innovative and transforming environment.
Our new campus expansion that includes 200 forensic mental health beds, a new main entrance, auditorium and classrooms, research centre and educational offices, pool and gymnasium opened in May 2014.
The Midland/ Penetanguishene area boasts four-season lifestyle opportunities ranging from outdoor recreation to cultural activities, and combining a small town feel with easy access to many urban amenities.