About the role
Position Summary The Executive Assistant will be assigned to supporting the Vice President, Chief Nursing Executive primarily for administrative support to the assigned Executive and their portfolio, which includes support for program operations, clinical service planning and optimization along with nursing and interprofessional practice. This would include assisting in the development, organization, planning, and implementation of initiatives within the portfolio with internal and external commitments as assigned. The Executive Assistant is required to work independently with creativity and strategic proactive initiatives and as a team member with other Executive Assistants. It is essential that the Executive Assistant have exceptional interpersonal skills to facilitate and support requests from the Quinte Health staff, Leaders, Physicians, Public, Board of Directors, Government, other Hospitals, Community Agencies, Academic partners, Unions and Foundations.
Required
- Relevant Degree or 2 or 3-year diploma from an accredited facility in Business Administration or medical administration field,
- Strong, proven communication (oral & written), interpersonal and analytical skills,
- Ability to work as a team member and adapt to a fast paced environment,
- Independent and innovative self-starter must be able to function autonomously, deal with numerous interruptions and concurrent tasks,
- Demonstrated ability and experience in office management including minute taking,
- Current knowledge of and experience in Microsoft 365 including Word, Excel, PowerPoint, MS teams and SharePoint, Microsoft Exchange and document management systems is required,
- A demonstrated respect for privacy and confidentiality
- Minimum of 5 years working in a similar environment, and
- Must be able to work on-site for all scheduled shifts. The primary hours of work are Monday to Friday, daytime hours. In addition, the role requires availability to support occasional after-hours meetings related to Executive operations and periodic travel to various hospital locations for in-person meetings. The schedule is subject to change to accommodate business needs, as determined by the Vice President.
Preferred
- Strong understanding of PHIPPA and FIPPA legislation.
Duties
- Coordinates all office tasks such as correspondence, monitoring and ensuring deadlines are met, completing summaries, filing of reports document management, completing, coordinating and creating presentations and letters, editing and production, prioritization and scheduling of appointments and meetings,
- Act as a primary resource to the executive and the assigned portfolio leaders including the interprofessional practice team to arrange meetings, including booking of space and resources, development of agendas and resources packages, recording and distribution of minutes in a timely fashion,
- As directed, assist with all aspects of work for the assigned executive including development, organization, planning and implementation to support the portfolio,
- Collaborate and coordinate with Business Analytics, Finance, HR and Program Directors to develop, maintain and report on various performance metrics and data elements,
- Work effectively as a team member with other administrative support positions across Quinte Health
- Provide clerical support to areas within the assigned portfolio as directed by the Executive, and
- Other duties as required.
At Quinte Health, our four hospitals unite under the core values of Imagine It’s You, Value Everyone, We All Make a Difference , and Stronger Together . We work as one team to enhance lives, improve access to high-quality care, and build healthier communities—right where people need it most.
Quinte Health’s four hospitals are the heart of our communities, delivering exceptional care close to home. As one unified team, we’re passionate about improving lives and expanding access to high-quality healthcare. Our staff, physicians, and volunteers don’t just work here—we live, grow, and thrive here. If you’re compassionate and driven, we have exciting opportunities across our hospitals. Join us and make a real impact!
Physical Demands Analysis Strength
- Required Rarely – lifting average 5-10 pounds’ maximum 15 pounds, carrying, pushing/pulling.
Mobility
- Required Often – prolonged sitting, and
- Required Occasionally – standing and walking on hard surfaces, bending/stooping.
Dexterity
- Required Often – prolonged fine finger movements,
- Required Frequently – gripping/grasping, eye/hand coordination, and
- Required Briefly – reaching with both hands.
Equal Opportunity We thank all interested candidates for their response, however, only those chosen for an interview will be contacted. Quinte Health is an equal opportunity employer committed to meeting needs under the Canadian Charter of Rights and Freedom and the Ontario Human Rights Code. Our Recruitment process follows the Accessibility for Ontarians with Disabilities Act in order to provide a fair and equitable process for all candidates. Applicants requiring accommodation through the recruitment/interview process are encouraged to contact the Human Resources Department at 613-969-7400 x2577 or
About Quinte Health
Quinte Health provides a wide range of high quality health care services to 160,000 people living in the 7000 square kilometre region of Prince Edward and Hastings Counties and the southeast portion of Northumberland County.
Care is provided through four hospitals - Belleville General Hospital, North Hastings Hospital, Prince Edward County Memorial Hospital and Trenton Memorial Hospital - and includes four emergency departments, operating rooms at three sites, a rehabilitation day hospital, children's treatment centre, ambulatory care clinics, community mental health programs and a range of diagnostic services. There are inpatient beds for acute medical patients, intensive care, obstetrics, paediatrics, mental health, complex continuing care, rehabilitation and surgery.
Our 1700 staff members, along with 364 professional staff with privileges including doctors, nurse practitioners and mid-wives, provide primary and secondary patient care. Through partnership and innovation, the teams at the four hospitals of Quinte Health provide exceptional health care services to the residents of the area, close to home.
Our vision over the next five years is to foster healthier, more connected people and communities. We will achieve this by working even more closely between our teams, hospitals and partners to provide care as close to home as possible and to help build a stronger health care system for the future. The pandemic has reinforced the value of teamwork and collaboration, and that we are indeed stronger together. Many of the challenges facing hospitals today can only be solved in true partnership.
Our Values: Imagine it's you, Value everyone, Stronger Together, and We all make a difference.
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About the role
Position Summary The Executive Assistant will be assigned to supporting the Vice President, Chief Nursing Executive primarily for administrative support to the assigned Executive and their portfolio, which includes support for program operations, clinical service planning and optimization along with nursing and interprofessional practice. This would include assisting in the development, organization, planning, and implementation of initiatives within the portfolio with internal and external commitments as assigned. The Executive Assistant is required to work independently with creativity and strategic proactive initiatives and as a team member with other Executive Assistants. It is essential that the Executive Assistant have exceptional interpersonal skills to facilitate and support requests from the Quinte Health staff, Leaders, Physicians, Public, Board of Directors, Government, other Hospitals, Community Agencies, Academic partners, Unions and Foundations.
Required
- Relevant Degree or 2 or 3-year diploma from an accredited facility in Business Administration or medical administration field,
- Strong, proven communication (oral & written), interpersonal and analytical skills,
- Ability to work as a team member and adapt to a fast paced environment,
- Independent and innovative self-starter must be able to function autonomously, deal with numerous interruptions and concurrent tasks,
- Demonstrated ability and experience in office management including minute taking,
- Current knowledge of and experience in Microsoft 365 including Word, Excel, PowerPoint, MS teams and SharePoint, Microsoft Exchange and document management systems is required,
- A demonstrated respect for privacy and confidentiality
- Minimum of 5 years working in a similar environment, and
- Must be able to work on-site for all scheduled shifts. The primary hours of work are Monday to Friday, daytime hours. In addition, the role requires availability to support occasional after-hours meetings related to Executive operations and periodic travel to various hospital locations for in-person meetings. The schedule is subject to change to accommodate business needs, as determined by the Vice President.
Preferred
- Strong understanding of PHIPPA and FIPPA legislation.
Duties
- Coordinates all office tasks such as correspondence, monitoring and ensuring deadlines are met, completing summaries, filing of reports document management, completing, coordinating and creating presentations and letters, editing and production, prioritization and scheduling of appointments and meetings,
- Act as a primary resource to the executive and the assigned portfolio leaders including the interprofessional practice team to arrange meetings, including booking of space and resources, development of agendas and resources packages, recording and distribution of minutes in a timely fashion,
- As directed, assist with all aspects of work for the assigned executive including development, organization, planning and implementation to support the portfolio,
- Collaborate and coordinate with Business Analytics, Finance, HR and Program Directors to develop, maintain and report on various performance metrics and data elements,
- Work effectively as a team member with other administrative support positions across Quinte Health
- Provide clerical support to areas within the assigned portfolio as directed by the Executive, and
- Other duties as required.
At Quinte Health, our four hospitals unite under the core values of Imagine It’s You, Value Everyone, We All Make a Difference , and Stronger Together . We work as one team to enhance lives, improve access to high-quality care, and build healthier communities—right where people need it most.
Quinte Health’s four hospitals are the heart of our communities, delivering exceptional care close to home. As one unified team, we’re passionate about improving lives and expanding access to high-quality healthcare. Our staff, physicians, and volunteers don’t just work here—we live, grow, and thrive here. If you’re compassionate and driven, we have exciting opportunities across our hospitals. Join us and make a real impact!
Physical Demands Analysis Strength
- Required Rarely – lifting average 5-10 pounds’ maximum 15 pounds, carrying, pushing/pulling.
Mobility
- Required Often – prolonged sitting, and
- Required Occasionally – standing and walking on hard surfaces, bending/stooping.
Dexterity
- Required Often – prolonged fine finger movements,
- Required Frequently – gripping/grasping, eye/hand coordination, and
- Required Briefly – reaching with both hands.
Equal Opportunity We thank all interested candidates for their response, however, only those chosen for an interview will be contacted. Quinte Health is an equal opportunity employer committed to meeting needs under the Canadian Charter of Rights and Freedom and the Ontario Human Rights Code. Our Recruitment process follows the Accessibility for Ontarians with Disabilities Act in order to provide a fair and equitable process for all candidates. Applicants requiring accommodation through the recruitment/interview process are encouraged to contact the Human Resources Department at 613-969-7400 x2577 or
About Quinte Health
Quinte Health provides a wide range of high quality health care services to 160,000 people living in the 7000 square kilometre region of Prince Edward and Hastings Counties and the southeast portion of Northumberland County.
Care is provided through four hospitals - Belleville General Hospital, North Hastings Hospital, Prince Edward County Memorial Hospital and Trenton Memorial Hospital - and includes four emergency departments, operating rooms at three sites, a rehabilitation day hospital, children's treatment centre, ambulatory care clinics, community mental health programs and a range of diagnostic services. There are inpatient beds for acute medical patients, intensive care, obstetrics, paediatrics, mental health, complex continuing care, rehabilitation and surgery.
Our 1700 staff members, along with 364 professional staff with privileges including doctors, nurse practitioners and mid-wives, provide primary and secondary patient care. Through partnership and innovation, the teams at the four hospitals of Quinte Health provide exceptional health care services to the residents of the area, close to home.
Our vision over the next five years is to foster healthier, more connected people and communities. We will achieve this by working even more closely between our teams, hospitals and partners to provide care as close to home as possible and to help build a stronger health care system for the future. The pandemic has reinforced the value of teamwork and collaboration, and that we are indeed stronger together. Many of the challenges facing hospitals today can only be solved in true partnership.
Our Values: Imagine it's you, Value everyone, Stronger Together, and We all make a difference.