The Department of Earth, Energy and Environment within the Faculty of Science invites applications for a Project Administrative Assistant. This Recurring Part-time position is for approximately 12 months (based on length of grant funding), with the possibility of extension.

Funded by Braiding Knowledges Canada (BKC), the Indigenous Science Research and Training of Scholars project's purpose is to i) support the initiation of the first Master in Indigenous Science program we are aware of, and ii) engage early career researchers with communities in the braiding of Indigenous Science and Western Science.

The Administrative Assistant works independently while maintaining regular communication with the Chair, co-leads and other project team members. The position provides project-based support to them and facilitates the completion of administrative tasks in an accurate, professional, and timely manner. The position reports to the Canada Research Chair Tier II (Indigenous Science and Sustainability Science), Faculty of Science, Department of Earth, Energy, and Environment.

Summary of Key Responsibilities (job functions include but are not limited to):

Administrative Support:

• Provides logistical support to the BKC Indigenous Science Research and Training of Scholars project.
• Assists the project team in processing requisitions, payment requests, expense claims, etc.
• Provides occasional support for financial procedures, reports and processes.
• Establishes and maintains effective and diplomatic working relationships and communication with project stakeholders, both internally and externally.
• Answers telephone calls and emails, taking necessary and appropriate action.
• Keeps shared folder files up to date and provides access to team members.
• Maintains the project's reporting schedule and circulates deadline reminders.

Scheduling Project Team meetings:

• Sends out Doodle polls to determine meeting times as needed.
• Contacts team members and prepares meeting agendas as required.
• Finds and books meeting rooms on campus as necessary.
• Sets up audiovisual equipment for online and in-person meeting attendance when required.
• Prepares and distributes meeting notices, reminders, agendas and materials.
• Takes minutes during meetings and drafts action items, ensuring appropriate follow-up.
• Archives meeting minutes in a shared folder for easy access.

Qualifications / Requirements:

• A minimum of 2+ years of progressive administrative experience is required, or a combination of relevant work experience and formal education.
• Graduate students with prior administrative experience on campus are welcome to apply.
• Proficient knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, OneDrive), Zoom and web navigation required. Experience using University systems is a plus.
• Excellent interpersonal, organizational, and time management skills, with the ability to set priorities and meet shifting deadlines.
• Ability to work independently, exercising initiative and good judgment.
• Ability to be adaptable and flexible in a changing environment.
• Excellent verbal and written communication skills for effective communication across administrative units.
• Respects privacy, maintains confidentiality, demonstrates diplomacy and good judgement at all times.
• Understanding of Indigenous knowledge and protocols is an asset.
• Social media content preparation and uploading skills are a plus.

Application Deadline: November 21, 2025

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our [Management and Staff Careers website](https://careers.ucalgary.ca/search/jobs?q=&ns_job_type_page=management- and- staff&cf%5Bjobfamily%5D%5B%5D=ASA&cf%5Bjobfamily%5D%5B%5D=FIN&cf%5Bjobfamily%5D%5B%5D=HRL&cf%5Bjobfamily%5D%5B%5D=HRS&cf%5Bjobfamily%5D%5B%5D=INT&cf%5Bjobfamily%5D%5B%5D=LBS&cf%5Bjobfamily%5D%5B%5D=MGT&cf%5Bjobfamily%5D%5B%5D=PRO&cf%5Bjobfamily%5D%5B%5D=RSS&cf%5Bjobfamily%5D%5B%5D=SKT&cf%5Bjobfamily%5D%5B%5D=SLT&cf%5Bjobfamily%5D%5B%5D=STU&cf%5Bjobfamily%5D%5B%5D=TEC&ns_faculty_unit_page=).

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The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit- based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the[ Office of Institutional Commitments](https://www.ucalgary.ca/provost/strategic-initiatives/office- institutional-commitments) (oic@ucalgary.ca ) and requests for accommodations can be sent to People & Culture (hrhire@ucalgary.ca ).

_Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. _

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.