AVENIR GLOBAL is seeking a Billing Coordinator, Finance, in our Halifax office to drive the billing process by using problem-solving skills along with strong interpersonal and communication skills. We’re looking for someone who is dedicated, quick-thinking, and eager to grow.

The Role Our future colleague will act as a key liaison between the finance and project management teams to ensure timely, accurate client billing and payment tracking. They will be responsible for maintaining financial data integrity, managing accounts receivable, and supporting the Finance department during monthly closing cycles. They must be able to take initiative, be action-oriented and collaborative, and enjoy analyzing information and using logic to solve problems. They should also have the capacity to juggle multiple projects with minimal supervision and have a strong time and priority management.

Responsibilties You’ll join our Finance team as a Billing Coordinator, where your main responsibilities will include:

• Manage billings for assigned accounts/clients monthly
• Ensure proper details are included on invoices per project manager instructions
• Work closely with the project management team to ensure billings are completed in a timely and accurate manner and in line with the billing instructions
• Ongoing communication/follow ups with project managers for outstanding purchase orders
• Ensure data integrity and accuracy in all financial systems
• Create, review and verify jobs created to make sure proper rates are charged for all consultants
• Record and reconcile client payments (Wire and Electronic Fund Transfer (EFT)) in accounting system
• Manage accounts receivable statements collection efforts in a timely and efficient manner
• Provide accurate and detailed comments for work in progress (WIP) evaluation and perform WIP reconciliation
• Assist the Finance department in meeting monthly short deadlines

Qualifications

• College diploma in accounting or a relevant field
• 2-3 years’ experience in a billings / accounts receivable role or other related work
• Experience with basic office practices and procedures, including the use of standard office technology
• Strong, current and general computer skills including word processing, file management, database management and electronic mail
• Strong skills with MS Office software, in particular Excel, Outlook and Word
• Understanding of Maconomy, MediaOcean or other Enterprise Resource Planning (ERP) accounting software, an asset
• Experience in the professional services industry also considered an asset

Abilities

• Excellent interpersonal and communication skills to work effectively with diverse teams
• Good writing skills
• Capacity to juggle multiple projects with minimal supervision
• Strong time and priority management
• Independent and action-oriented
• Team player and collaborative
• Great attention to detail

Working conditions

• Hybrid role – Three days per week in our Halifax office
• A 35-hour work schedule per week

Why work at AVENIR GLOBAL?

• A competent, efficient and passionate team
• A positive and supportive work atmosphere
• A communicative manager who is close to their team, expects transparency and the best from their employees, is ready to offer support and open to questions
• A stable, fast-growing Canadian-owned communications firm, boasting numerous acquisitions over the past five years and established for 46 years and recognized in the market as a leader through its flagship brands such as NATIONAL
• Regular activities and events for employees

If you’re intrigued and up for a new challenge then contact us, in confidence.

Who is AVENIR GLOBAL? AVENIR GLOBAL is a Montreal-based holding and management company with an active operations mindset and a hands-on approach to all its investments. A global powerhouse of specialist communications firms, AVENIR GLOBAL has 1,000 staff and offices in 22 locations across Canada, the U.S., Europe and the Middle East, and ranks among the top 25 largest communication firms in the world.

In Canada, AVENIR GLOBAL owns NATIONAL Public Relations, the country’s leading public relations firm, servicing clients across a wide range of sectors, and Time & Space, a leading insights, media strategy, and execution agency. In the United States, AVENIR GLOBAL owns SHIFT Communications, a data-driven integrated communications agency; and the public relations and communication company Padilla, which includes the brand consultancy Joe Smith and the food and nutrition experts at FoodMinds. In Europe, AVENIR GLOBAL owns the London-based strategic communications consultancy Madano and Hanover, one of the leading strategic communications and public affairs consultancies in Europe and the Middle East, with offices in London, Brussels, Dublin, Dubai and Abu Dhabi. The AVENIR GLOBAL network also includes healthcare specialists AXON, with offices in Toronto, the U.S., the U.K. and Europe and healthcare creative agency Cherry, based in London.

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We thank you for your interest in this opportunity, however only candidates considered for an interview will be contacted. We are committed to employment equity and encourages applications from all qualified candidates.

Accessibility accommodations for candidates requiring them are available upon request.