Job Title: Billing Coordinator

Location: Regina, Saskatoon, Winnipeg, Calgary, Edmonton; opportunities for in-office, hybrid or primarily remote

Closing Date: October 7, 2025

Competition Number: MLTA-FIN-202509-074

Who we are

MLT Aikins is a full-service law firm of more than 350 lawyers and nearly 500 additional team members across the four western provinces. Named one of Canada’s best law firms by the Globe and Mail, MLT Aikins is the only law firm to have offices in Vancouver, Edmonton, Calgary, Saskatoon, Muskeg Lake Cree Nation, Regina and Winnipeg. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients.

Job summary

We are seeking a detail-oriented and proactive billing coordinatorto join our law firm's billing department. The successful candidate will have a solid understanding of legal billing practices and hands-on experience with billing. This role is integral to the invoicing process, ensuring the accurate and timely preparation and submission of client invoices while providing support to billing assistants throughout the billing cycle.

Responsibilities include:

• Monitoring and managing the billing inbox by responding promptly and professionally to internal inquiries
• Preparing, formatting and submitting electronic bills (eBills) and specialized client bills in compliance with client guidelines and firm policies
• Collaborating with billing assistants throughout the billing cycle from prebill generation to final invoice submission
• Performing various billing-related functions, including:
  • Processing bill cancellations
  • Executing accounts receivable (AR) write-offs
  • Making adjustments and corrections
  • Entering and maintaining exception rates
  • Revaluating work-in-progress (WIP)
• Ensuring billing practices align with client-specific billing arrangements, agreed upon rates and client/matter-level instructions
• Proactively identifying and escalating billing issues or discrepancies.
• Coordinating with legal assistants and finance personnel to facilitate a seamless billing process
• Handling confidential financial information with high degree of discretion and professionalism

Qualifications include:

• Graduate of a recognized accounting certificate or diploma program (equivalencies may be considered)
• Two years of experience in legal billing or accounting, preferably within a law firm environment
• Proficiency with Aderant system is an asset
• Strong understanding of eBilling platforms and client-specific billing portals (e.g., CounselLink, Legal Tracker, Tymetrix, etc.) is preferred
• Familiarity with legal billing guidelines and compliance requirements (LEDES formats, UTBMS codes, etc.)
• Excellent organizational skills and ability to manage multiple priorities and deadlines
• Strong attention to detail and accuracy
• Ability to work both independently and collaboratively within a team environment
• Excellent verbal and written communication skills

We offer:

• A competitive salary including individual performance bonus
• Flexible benefit plans for dental, health and wellness benefits
• Access to group savings plans and investment options
• Earned Days Off Program
• Growth and development opportunities
• Mentorship and support
• Ongoing job-specific training and opportunities for professional development
• A positive and inclusive work environment

Our diversity statement

MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal service to our clients. We encourage individuals of a diverse group to apply to our job postings.

If this sounds like you, please submit your resumé and cover letter by using the Apply Button. Only those candidates selected for interviews will be contacted.