Divisional/Departmental Assistant 1
About the role
Competition Number
S181424P
Position Title
Divisional/Departmental Assistant 1
Position Number
S99566
Employee Group
Staff
Position Status
Regular Part-Time
Start Date
End Date (if applicable)
Department
VFX
Additional Notes
Location
North Vancouver
Working with us
At Capilano University, learners are our focus. Guided by the goals outlined in Envisioning and Illuminating 2030, employees play an essential role in creating an exceptional learning experience for and with learners and are central to a thriving campus community. Together, we are inspired by imagination and Capilano University is one of the leading teaching-focused universities in British Columbia and one of BC’s Top Employers. Grounded by our sense of purpose, we offer a meaningful, friendly, and dynamic work environment.
Capilano University’s Faculty of Fine & Applied Arts is more than an academic institution; it’s a community of artists, innovators, and visionaries who bring a wealth of expertise and real-world experience into the classroom and studio. Our commitment to work-integrated learning means you will be providing students with hands-on experiences that bridge the gap between theory and practice, preparing them for a successful career in the creative industries.
Step into a unique and inspiring work environment that goes beyond the ordinary. We provide an unparalleled employee experience that combines state-of-the-art facilities, a strong sense of community, and a commitment to nurturing the artistic talents of the next generation of creative minds. Here, you will find the perfect spaces and settings to bring your expertise to life through the transformative power of teaching and imagination.
Join a network of creators where your unique voice adds to the rich tapestry of our university and helps us create a distinct university experience for our staff and students.
About the role
This is administrative, clerical and reception work in support of an instructional unit or functional area. An incumbent in this job is primarily responsible for assisting a Program Coordinator and/or staff supervisor in the day-to-day operations and for performing support tasks for the program or area. Duties include providing customer service to students, faculty and the general public; processing student applications and registrations; and assisting with promotional and informational activities. An incumbent typically receives direction from a Program Coordinator or staff supervisor, and reports to a Dean or Manager.
Illustrative examples of duties
-
Facilitates communication and arrangements between the university and potential students, current students, and faculty. Assists in the recruitment of students and the promotion of programs. This includes answering enquiries on courses, programs, registration, and admissions requirements; referring people to other campus services; preparing basic brochure or flyer information; uploading information to a web page; and coordinating mailings.
-
Assists with admission and registration by creating, maintaining and tracking student files in both paper and electronic database forms; arranging for student testing, assessments, interviews, and auditions; providing students with procedural information and assisting them with completing registration forms; creating, maintaining and tracking wait lists for admission and registration; communicating with the Registrar’s office to investigate and resolve problems; and using the student registration system to track admissions and registrations and to run class lists.
-
Ensures that appropriate funds are collected from students by tracking tuition fee deposits Prepares course outlines under the direction of the instructors.
-
Arranges and attends department and committee meetings, including preparing agendas and taking minutes.
-
Organizes local special events and information sessions.
Experience, competencies & qualifications
-
Completion of one year (approximately 30 credits) of post-secondary education in applied business technology or business administration.
-
Two years of directly related administrative support experience, including experience in an educational setting with significant student contact.
For more information
For more information, please see the complete job description.
Benefits
At Capilano University, we understand that there is more to life than work. That is why we offer comprehensive benefits and support to help you and your family live a balanced life.
Take a sneak peek to see what it is like to work at Capilano University.
Posting Detail Information
Days and Hours of Work
This is a part time position working 25 hours per week. Our standard work week is Monday to Friday, 8:30am – 4:00pm.
Bridge Period (if applicable)
Pay Group
14
Salary
$28.08 an hour with increments up to $31.55.
Union
MoveUP
Job Open Date
08/29/2025
Job Close Date
09/14/2025
Open Until Filled
No
About Capilano University
Capilano University is a regional university based in North Vancouver, British Columbia, with additional programming serving the Sunshine Coast and the Sea-to-Sky corridor. With industry-leading instructors, small classes and over 100 programs across five distinctive faculties, CapU is a unique place where students are encouraged to make their mark, in and out of the classroom. Capilano University is named after Sa7plek (Chief Joe Capilano), an important leader of the Skwxwú7mesh (Squamish) Nation of the Coast Salish Peoples. We respectfully acknowledge that our campuses and are located on the territories of the LíỈwat, xʷməθkʷəỷəm (Musqueam), shíshálh (Sechelt), Skwxwú7mesh (Squamish) and SəỈílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations.
Divisional/Departmental Assistant 1
About the role
Competition Number
S181424P
Position Title
Divisional/Departmental Assistant 1
Position Number
S99566
Employee Group
Staff
Position Status
Regular Part-Time
Start Date
End Date (if applicable)
Department
VFX
Additional Notes
Location
North Vancouver
Working with us
At Capilano University, learners are our focus. Guided by the goals outlined in Envisioning and Illuminating 2030, employees play an essential role in creating an exceptional learning experience for and with learners and are central to a thriving campus community. Together, we are inspired by imagination and Capilano University is one of the leading teaching-focused universities in British Columbia and one of BC’s Top Employers. Grounded by our sense of purpose, we offer a meaningful, friendly, and dynamic work environment.
Capilano University’s Faculty of Fine & Applied Arts is more than an academic institution; it’s a community of artists, innovators, and visionaries who bring a wealth of expertise and real-world experience into the classroom and studio. Our commitment to work-integrated learning means you will be providing students with hands-on experiences that bridge the gap between theory and practice, preparing them for a successful career in the creative industries.
Step into a unique and inspiring work environment that goes beyond the ordinary. We provide an unparalleled employee experience that combines state-of-the-art facilities, a strong sense of community, and a commitment to nurturing the artistic talents of the next generation of creative minds. Here, you will find the perfect spaces and settings to bring your expertise to life through the transformative power of teaching and imagination.
Join a network of creators where your unique voice adds to the rich tapestry of our university and helps us create a distinct university experience for our staff and students.
About the role
This is administrative, clerical and reception work in support of an instructional unit or functional area. An incumbent in this job is primarily responsible for assisting a Program Coordinator and/or staff supervisor in the day-to-day operations and for performing support tasks for the program or area. Duties include providing customer service to students, faculty and the general public; processing student applications and registrations; and assisting with promotional and informational activities. An incumbent typically receives direction from a Program Coordinator or staff supervisor, and reports to a Dean or Manager.
Illustrative examples of duties
-
Facilitates communication and arrangements between the university and potential students, current students, and faculty. Assists in the recruitment of students and the promotion of programs. This includes answering enquiries on courses, programs, registration, and admissions requirements; referring people to other campus services; preparing basic brochure or flyer information; uploading information to a web page; and coordinating mailings.
-
Assists with admission and registration by creating, maintaining and tracking student files in both paper and electronic database forms; arranging for student testing, assessments, interviews, and auditions; providing students with procedural information and assisting them with completing registration forms; creating, maintaining and tracking wait lists for admission and registration; communicating with the Registrar’s office to investigate and resolve problems; and using the student registration system to track admissions and registrations and to run class lists.
-
Ensures that appropriate funds are collected from students by tracking tuition fee deposits Prepares course outlines under the direction of the instructors.
-
Arranges and attends department and committee meetings, including preparing agendas and taking minutes.
-
Organizes local special events and information sessions.
Experience, competencies & qualifications
-
Completion of one year (approximately 30 credits) of post-secondary education in applied business technology or business administration.
-
Two years of directly related administrative support experience, including experience in an educational setting with significant student contact.
For more information
For more information, please see the complete job description.
Benefits
At Capilano University, we understand that there is more to life than work. That is why we offer comprehensive benefits and support to help you and your family live a balanced life.
Take a sneak peek to see what it is like to work at Capilano University.
Posting Detail Information
Days and Hours of Work
This is a part time position working 25 hours per week. Our standard work week is Monday to Friday, 8:30am – 4:00pm.
Bridge Period (if applicable)
Pay Group
14
Salary
$28.08 an hour with increments up to $31.55.
Union
MoveUP
Job Open Date
08/29/2025
Job Close Date
09/14/2025
Open Until Filled
No
About Capilano University
Capilano University is a regional university based in North Vancouver, British Columbia, with additional programming serving the Sunshine Coast and the Sea-to-Sky corridor. With industry-leading instructors, small classes and over 100 programs across five distinctive faculties, CapU is a unique place where students are encouraged to make their mark, in and out of the classroom. Capilano University is named after Sa7plek (Chief Joe Capilano), an important leader of the Skwxwú7mesh (Squamish) Nation of the Coast Salish Peoples. We respectfully acknowledge that our campuses and are located on the territories of the LíỈwat, xʷməθkʷəỷəm (Musqueam), shíshálh (Sechelt), Skwxwú7mesh (Squamish) and SəỈílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations.