Senior Project Manager (Facilities-Large Capital)

Job Number: 3264
Job Type: Full-Time
Temp Contract Length:
Location: 150 Frederick St - Regional Admin Headquarters
Job Category: Engineering
Number of Positions: 2
Department: Large Capital D
Division: Engineering and Environmental Services
Hours of Work: 35
Union: Management/Management Support
Grade: Management/Management Support Grade 08
Salary Range: $112,330.40 - $140,413.00

About Us!

The Region of Waterloo is a thriving, diverse community committed to fostering opportunities for current and future generations. Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to:

• Taking only what we need
• Leaving some for others
• Keeping the dish clean

This agreement underpins our vision, mission, and core value, and reinforces our dedication to meaningful reconciliation and equity.

Waterloo Region is home to over 674,000 residents and expected to grow to nearly one million by 2051.

Guided by our 2023-2027 Strategic Plan, “Growing with Care,” we prioritize homes for all, climate aligned growth, equitable services and opportunities and a resilient and future ready organization. Our mission is to provide essential services that enhance the quality of life for all residents, while our core value emphasizes caring for people and the land we share. Join us and be part of a team dedicated to making a meaningful difference in our community.

The Role

Manages the planning, design, and implementation of major capital construction projects and programs for Regional facilities. Develops and maintains building and client specific guidelines, standards, and optimizes processes for delivering capital projects. Acts as senior technical advisor in building sciences or related engineering.

Duties/Responsibilities

• Supervises staff in a project management matrix framework. Assigns projects and tasks to staff based on resource requirements and other considerations. Supervises a Project Engineer/Architect.
• Manages design and construction of major capital projects, including administrative activities. Administers contracts with consultants, architects, suppliers, engineers, and contractors. Leads the tender and selection process.
• Provides direction to technical staff on in-house design projects and in preparing final contract drawings. Supervises assigned staff during capital projects. Assigns work to clerical staff. Advises on and assists with the function/operation of new buildings.
• Directs/coordinates procurement for furniture, telecommunications, and relocation of staff to newly completed facilities.
• Acts as the Region’s representative to challenging engineering designs and plans, ensuring consultants meet corporate requirements, and are responsible for the integrity of design and construction of engineering projects.
• Provides technical assistance to client departments and Police. Identifies deficiencies/issues, develops alternatives, and makes recommendations to project teams, Committees, and Council. Determines methods for design and implementation of capital projects and programs.
• Chairs project teams to develop and establish project scope, budget, schedule and determines the Environmental Assessment and Municipal Act status for major projects. Conducts public meetings and obtains public input throughout the design process.
• Manages procurement processes for major capital projects, including tendering, RFP’s.
• Prepares design drawings and directs staff in preparing final contract drawings for in-house design projects. Estimates project costs. Incorporates requirements of the Region and governing authorities.
• Maintains communication with clients groups. Collaborates with clients to develop solutions and ensure projects are delivered per client requirements.
• Collaborates with other divisional staff on the development, implementation, and maintenance of systems and processes to ensure project data is submitted (e.g., As-Built Records, Asset Data, operations and maintenance manuals).
• Visits construction sites to assess quality and progress of work. Arranges material and equipment testing inspections. Establishes deficiencies. Conducts and supervises final inspections. Ensures warranty inspections are performed and initiates action to correct. Ensures work is completed per contracts. Accepts completed work on behalf of the Region.
• Acts as senior technical advisor in mechanical engineering, building engineering, and building site infrastructure works (civil) design. Develops and revises policies, procedures, and standards for office environmental conditions; selection of materials and equipment to be used in construction projects; and project management procedures.
• Provides cost estimates for long term capital programs.
• Negotiates and approves consultant budgets on consultant administered projects. Monitors and manages consulting and construction contract budgets, arranges purchase orders, and approves progress draws for consulting and construction contracts. Reviews and approves payments and purchases. Prepares CAO and council reports for same.
• Identifies opportunities for energy savings and develops cost/benefit analysis for recommendation to project team and Council.
• Liaises with other government agencies, Ministries, building inspection branches, Ontario Fire Marshal, and Fire to obtain design guidelines and approvals. Represents the Region and acts as a contact at public information sessions.
• Performs related duties as required.

Knowledge, Skills, and Abilities

• Knowledge of engineering and/or architecture principles, construction practices, engineering and construction methods, building structures, mechanical and electrical systems, and civil site works and infrastructure, acquired through a degree in applied sciences, engineering, or architecture, plus progressively responsible related experience in engineering and/or architectural design and project management, contract law, and budget preparation and monitoring, with increasing responsibility for complex projects and related resources.
• Membership or eligibility for membership as a Professional Engineer with the Professional Engineers of Ontario; or registration or eligibility for membership as an Architect with Ontario Architects Association.
• Knowledge of and ability to comply with policies, procedures, collective agreements, related legislation (e.g., construction, health and safety), building codes, Fire Marshall and insurance regulations; safety standards; and standard construction agreements.
  Analytical, organizational, problem solving, and continuous improvement skills to plan and develop objectives and determine goals for capital programs; organize and coordinate projects; and determine workload.
• Leadership, communication, negotiation, and human relation skills to supervise, train, develop, motivate, and support staff; administer contracts with contractors and consultants; resolve conflict; communicate with all levels of staff; prepare and conduct presentations to the public, politicians, and senior staff; and participate as an effective team member.
• Ability to read and interpret policy and procedure manuals; engineering, architectural, and technical journals; design specifications; contracts; reports; legal documents; correspondence; and collective agreements. Ability to write technical reports to committees, Council, and Police Board; project correspondence, reports, contracts, and agreements for consultants, contractors, staff, the media, and the public.
• Computer skills with ability to use software such as Microsoft Office, computer aided design (CADD), building automation systems, and project management software.
• Ability to participate in an official standby/on-call rotation to respond to legislated or time sensitive demands beyond regularly scheduled work hours.
• Ability to work some evening and weekend hours as needed for call-outs on construction sites to respond to site emergencies or to avoid delays; inspect work; and attend public information sessions/meetings.
• Ability to travel within and outside Waterloo Region.
• Ability to support and demonstrate the Region’s values.

The Region of Waterloo is an equal opportunity employer dedicated to an inclusive and accessible recruitment process. We actively encourage applications from diverse groups, including Black, racialized, First Nations, Métis, Inuit individuals, women, people with disabilities, and 2SLGBTQIA+ persons, and are committed to equity, diversity, accessibility, and inclusion in the workplace.

For an accommodation request, please contact us and we will work with you to meet your accessibility needs. Alternate formats of this document are available upon request. Please contact the Service First Contact Centre at phone number (519) 575-4400 to request an alternate format, or email talentmanagement@regionofwaterloo.ca.

Please note: candidates will be provided an update on their application. Please check your spam or junk folder occasionally as some candidates have noticed our emails in those folders (Gmail and Hotmail in particular).