Position Summary STEM Innovation Academy is seeking a highly organized, professional, and dependable Central Office Secretary to support the daily operations of the school’s central office and multiple campuses. The successful candidate will provide a wide range of administrative and clerical support to ensure the efficient and accurate functioning of office processes, student information systems, and organizational communications. This position reports to the Central Office Administrative Assistant.

Hours of Work: 35 hours per week (10-month position)

Anticipated Start Date: November 24, 2025

Key Responsibilities

• Perform a variety of administrative and clerical duties to support central office operations and school/system leadership teams.
• Manage correspondence, communications, and inquiries from staff, parents, and the community with professionalism and tact.
• Accurately enter and maintain student and school data within PowerSchool and PASI (Provincial Approach to Student Information).
• Prepare, proofread, and format correspondence, reports, and spreadsheets using Microsoft Office 365 applications, including Word, Excel, and Outlook.
• Coordinate schedules, meetings, and appointments; prepare meeting materials and minutes as required.
• Assist with staff and student information updates, records management, and ministry reporting tasks.
• Prioritize multiple tasks effectively to meet deadlines in a fast-paced office environment.
• Support internal communication and coordination among staff and campuses.
• Handle sensitive information with discretion, confidentiality, and sound judgment.

Qualifications & Requirements

• Minimum one (1) year experience in a school office environment (required).
• Demonstrated accuracy in data entry and attention to detail.
• Knowledge and experience with PowerSchool and PASI (required).
• High degree of proficiency in Office 365, including Excel, Word, and Outlook.
• Strong time management, prioritization, and multi-tasking abilities.
• Excellent organizational, problem-solving, and decision-making skills.
• Ability to build positive and professional relationships with colleagues, parents, students, and external partners.
• Demonstrates professionalism, confidentiality, tact, diplomacy, and discretion in all interactions.
• Adaptable and able to manage change while exercising appropriate judgment.
• Trustworthy, dependable, and reliable, with a strong sense of integrity and accountability.
• Uses appropriate judgment within a framework of established methods, protocols, and procedures.

Application Package Requirements

• Cover Letter
• Resume/Curriculum Vitae
• Names and contact information of three references, two of which must be current or very recent supervisors.

To Apply Submit application for desired job in online portal.

While we appreciate all applications received, only candidates selected for an interview will be contacted.