Position Overview

Reporting to the Manager, Community Services the incumbent acts as a receptionist for the WRHA Community Office including greeting visitors, handling inquires and redirecting as appropriate. Duties include: Organizing and prioritizing independently, the administrative activities for the supervisor and ensuring that all work is completed within established timeframes. Typing, formatting and proofreading a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, etc., from hand written notes, Dictaphone or rough draft. Taking initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s). Participating as a member of the portfolio in a manner that contributes to teamwork and collaboration.

Experience

• Two years directly related experience.
• Typing speed 50 wpm.
• Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential.
• Experience scheduling and coordinating meetings.
• Ability to record and prepare minutes and agendas.
• Experience with email and computerized calendars.
• Previous healthcare experience would be an asset.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba Standards, required.
• Formal training in applied office skills is required.
• A combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Excellent communication skills, verbally and in writing.
• Ability to prioritize a large workload and independently complete a variety of secretarial duties.
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
• Demonstrated problem-solving skills.
• Demonstrated ability to effectively contribute to a team environment.
• Ability to maintain a high-level of confidentiality.

Physical Requirements

• Required to work for long periods of time at a computer.