Fractional Public Grants Officer
About the role
Contract | Remote | Part-Time
Compensation: $1,400-$2,200/month
The Art Canada Institute (ACI) is seeking an experienced, strategic, and highly organized Fractional Public Grants Officer to support and grow ACI’s public funding.
This role is designed for a grants professional with significant experience securing public funding for arts and cultural organizations, and someone who understands how to navigate the world of government grant programs and other public funding opportunities.
The successful candidate will work closely with ACI’s leadership team to research, track, write and steward public grants, in addition to managing grant, opportunities, applications, and reporting.
About ACI
The Art Canada Institute (ACI) is a national, bilingual, not-for-profit organization dedicated to making Canadian art and art history a contemporary multi-vocal conversation. We promote the study of an inclusive Canadian art history to as broad an audience as possible, within Canada and internationally.
Public funding plays an important role in supporting the continued growth and accessibility of this work.
The Opportunity
ACI is seeking a fractional team member to lead the research and management of ACI’s public grants.
The successful candidate will manage public funding opportunities, from identifying and evaluating grants to drafting applications and supporting reporting obligations.
The role will also contribute to ACI’s weekly public funding tracking and reporting process, ensuring that grant opportunities, deadlines, progress updates, and reporting requirements are clearly monitored and coordinated across the organization.
Key Responsibilities
Lead Public Funding Research and Strategy
- Conduct ongoing research into federal, provincial, and municipal arts and cultural funding opportunities
- Monitor changes in program guidelines, government priorities, and assessment frameworks
- Identify funding opportunities aligned with ACI initiatives including publishing, education, and public programming
- Maintain a forward-looking grants calendar and contribute to the development of ACI’s annual public funding pipeline
Assemble Grant Applications and Provide Writing Support
- Draft and coordinate grant applications to public funders in the arts and culture sector
- Translate curatorial, scholarly, educational, and digital initiatives into compelling funding narratives
- Clearly articulate artistic excellence, national impact, public engagement, accessibility, and digital innovation
- Collaborate with internal staff to gather program data, institutional metrics, and project descriptions
- Work with finance staff to prepare detailed and accurate project budgets
- Ensure all applications are completed and submitted in full compliance with program guidelines and deadlines
Manage Grant Pipeline and Weekly Reporting
- Contribute to ACI’s structured system for tracking public funding opportunities and application progress
- Maintain internal grant tracking documents that monitor upcoming opportunities, active applications, and awarded grants
- Support the preparation of a weekly public funding tracking report outlining status updates, deadlines, and next steps
- Participate in weekly internal meetings reviewing funding progress, pipeline development, and upcoming submission deadlines
Support Grant Stewardship and Compliance
- Assist with acknowledgement requirements for awarded grants, including appropriate recognition of public funders
- Track grant reporting obligations and ensure deadlines are clearly documented and met
- Draft interim and final reports demonstrating outcomes, impact, and stewardship of public funds
- Maintain organized documentation of grant agreements, submissions, and reporting requirements
Ideal Candidate Profile
- Minimum 3-5 experience researching and writing successful public grants in the arts and culture sector
- Demonstrated success securing funding from agencies such as the Canada Council for the Arts, Ontario Arts Council, Department of Canadian Heritage, or comparable cultural funders
- Deep familiarity with evaluation frameworks related to artistic merit, public engagement, accessibility, and sector impact
- Exceptional writing, editing, and narrative development skills
- Strong organizational and project management skills
- Experience preparing grant budgets and financial documentation
- Highly organized with rigorous attention to detail
- Comfortable working independently within a small, collaborative team environment
- Experience working with museums, publishers, arts organizations, or cultural nonprofits strongly preferred
Bilingual (English/French) candidates are strongly encouraged to apply.
Application Submission
Please submit your CV and cover letter in a single PDF document to jobs@aci-iac.ca with the position title in the subject line. Please also paste your cover letter into the body of your email.
Please note that applications that are not submitted in this format will be deemed incomplete and will not be considered.
Review of applications will begin after March 27, 2026, and continue until the position is filled.
We thank all interested candidates but only those who are shortlisted for interviews will be contacted.
About Art Canada Institute
The Art Canada Institute is a non-profit research organization based at Massey College, University of Toronto. Founded in 2012, the ACI is the only national institution whose mandate is to promote the study of an inclusive multi-vocal Canadian art history to as broad an audience as possible, in both English and French, within Canada and internationally. The ACI works with more than 50 of Canada's leading art historians, curators, and visual culture experts who are dedicated to the creation of authoritative original content on the people, themes, and topics that have defined Canadian art history. The ACI is a registered Canadian charity.
Similar jobs you might like
Fractional Public Grants Officer
About the role
Contract | Remote | Part-Time
Compensation: $1,400-$2,200/month
The Art Canada Institute (ACI) is seeking an experienced, strategic, and highly organized Fractional Public Grants Officer to support and grow ACI’s public funding.
This role is designed for a grants professional with significant experience securing public funding for arts and cultural organizations, and someone who understands how to navigate the world of government grant programs and other public funding opportunities.
The successful candidate will work closely with ACI’s leadership team to research, track, write and steward public grants, in addition to managing grant, opportunities, applications, and reporting.
About ACI
The Art Canada Institute (ACI) is a national, bilingual, not-for-profit organization dedicated to making Canadian art and art history a contemporary multi-vocal conversation. We promote the study of an inclusive Canadian art history to as broad an audience as possible, within Canada and internationally.
Public funding plays an important role in supporting the continued growth and accessibility of this work.
The Opportunity
ACI is seeking a fractional team member to lead the research and management of ACI’s public grants.
The successful candidate will manage public funding opportunities, from identifying and evaluating grants to drafting applications and supporting reporting obligations.
The role will also contribute to ACI’s weekly public funding tracking and reporting process, ensuring that grant opportunities, deadlines, progress updates, and reporting requirements are clearly monitored and coordinated across the organization.
Key Responsibilities
Lead Public Funding Research and Strategy
- Conduct ongoing research into federal, provincial, and municipal arts and cultural funding opportunities
- Monitor changes in program guidelines, government priorities, and assessment frameworks
- Identify funding opportunities aligned with ACI initiatives including publishing, education, and public programming
- Maintain a forward-looking grants calendar and contribute to the development of ACI’s annual public funding pipeline
Assemble Grant Applications and Provide Writing Support
- Draft and coordinate grant applications to public funders in the arts and culture sector
- Translate curatorial, scholarly, educational, and digital initiatives into compelling funding narratives
- Clearly articulate artistic excellence, national impact, public engagement, accessibility, and digital innovation
- Collaborate with internal staff to gather program data, institutional metrics, and project descriptions
- Work with finance staff to prepare detailed and accurate project budgets
- Ensure all applications are completed and submitted in full compliance with program guidelines and deadlines
Manage Grant Pipeline and Weekly Reporting
- Contribute to ACI’s structured system for tracking public funding opportunities and application progress
- Maintain internal grant tracking documents that monitor upcoming opportunities, active applications, and awarded grants
- Support the preparation of a weekly public funding tracking report outlining status updates, deadlines, and next steps
- Participate in weekly internal meetings reviewing funding progress, pipeline development, and upcoming submission deadlines
Support Grant Stewardship and Compliance
- Assist with acknowledgement requirements for awarded grants, including appropriate recognition of public funders
- Track grant reporting obligations and ensure deadlines are clearly documented and met
- Draft interim and final reports demonstrating outcomes, impact, and stewardship of public funds
- Maintain organized documentation of grant agreements, submissions, and reporting requirements
Ideal Candidate Profile
- Minimum 3-5 experience researching and writing successful public grants in the arts and culture sector
- Demonstrated success securing funding from agencies such as the Canada Council for the Arts, Ontario Arts Council, Department of Canadian Heritage, or comparable cultural funders
- Deep familiarity with evaluation frameworks related to artistic merit, public engagement, accessibility, and sector impact
- Exceptional writing, editing, and narrative development skills
- Strong organizational and project management skills
- Experience preparing grant budgets and financial documentation
- Highly organized with rigorous attention to detail
- Comfortable working independently within a small, collaborative team environment
- Experience working with museums, publishers, arts organizations, or cultural nonprofits strongly preferred
Bilingual (English/French) candidates are strongly encouraged to apply.
Application Submission
Please submit your CV and cover letter in a single PDF document to jobs@aci-iac.ca with the position title in the subject line. Please also paste your cover letter into the body of your email.
Please note that applications that are not submitted in this format will be deemed incomplete and will not be considered.
Review of applications will begin after March 27, 2026, and continue until the position is filled.
We thank all interested candidates but only those who are shortlisted for interviews will be contacted.
About Art Canada Institute
The Art Canada Institute is a non-profit research organization based at Massey College, University of Toronto. Founded in 2012, the ACI is the only national institution whose mandate is to promote the study of an inclusive multi-vocal Canadian art history to as broad an audience as possible, in both English and French, within Canada and internationally. The ACI works with more than 50 of Canada's leading art historians, curators, and visual culture experts who are dedicated to the creation of authoritative original content on the people, themes, and topics that have defined Canadian art history. The ACI is a registered Canadian charity.