***All Manitoba Liquor & Lotteries employees may apply.***Manitoba Liquor and Lotteries is committed to Diversity, Equity and Inclusion. We strive to hire a workforce that reflects the community we serve. Employment equity will be considered therefore applicants who identify as women, Indigenous people, members of racialized groups, and persons with a disability are encouraged to apply.

If you require an accommodation at any time during the recruitment process, please let us know how we can meet your needs.

##Job Purpose

Reporting to the Manager, Organizational Development, the Human Resources Intern is responsible for providing a diverse range of administrative functions and providing support to the Human Resources departments. The incumbent will act in a highly confidential manner as it pertains to sensitive employee and applicant information.

##Job Responsibilities

• Audit, monitor or verify eligibility of internal programming requirements.

• Provide required documents/forms for processing and distribute as required.

• Collect, utilize and enter information into databases or spreadsheets.

• May compile data, statistics and other information and prepare summary reports.

• Produce graphs from statistical tables/spreadsheets for various reports.

• Assist Consultants with trend identification based on graphical reports.

• Coordinate, process and monitor clearances or eligibility lists.

• Create and maintain required documents and files.

• Assist with program documentation, development, review and revision.

• Assist with scanning documents

• Maintain filing systems, including confidential Human Resources business documentation and employee records.

• Liaise with Records Management staff to perform department records transfer as needed and ensure compliance with the Records Management policy and associated procedures.

• Assist with identifying and preparing obsolete records for archiving.

• Monitor and maintain HR Mailbox and route to appropriate department contact. Retrieve and distribute faxes and mail.

• Update iNet (i.e. job postings, Safety and Health Resources, Workplace Safety and Health Committee Minutes) and/or update communications through the Communications Department.

• Assist with communication, including mailing and distribution of documents.

• Assist/attend related events (i.e. career fair, North American Occupational Safety and Health Week).

• Process internal and external invoices.

• Ensure P-card maintenance and monthly reconciliation.

• Respond to general employee and public inquiries.

• Schedule and organize meetings. Attend meetings, take minutes and distribute minutes.

• Register employees for training, as required.

• Administer testing/assessments and ensure files are updated.

• Order and maintain inventories (i.e. first aid kits, defibrillators, office supplies)

• Initiate and track work orders.

• Prepare presentation materials/resources (e.g., PowerPoint slides), as required.

• Liaise with internal departments and external carriers, vendors, LGCA, WCB, etc. on programming activities or requirements.

• Perform other related duties as required.

##Primary Qualifications

• Completion of a Grade 12 High School diploma.
• Current enrollment in, or recent completion of, a diploma/certificate program in Human Resource Management.
• Experience and proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• A minimum of two years’ experience in an administrative support role – recording, compiling and reviewing statistical data and entering data containing a variety of detailed and highly confidential information.
• Working knowledge of HRIS systems, COGNOS, Workers Compensation Board database and time and attendance systems is an asset.
• Ability to apply time management skills, being able to organize heavy workloads and multiple supervisors.
• Excellent written and verbal communication skills.
• Must maintain the strictest confidence in dealing with highly sensitive employee and applicant information.
• Knowledge of Manitoba Liquor & Lotteries collective agreements, benefit plan provisions, safety and health/workers compensation board legislation for reporting, submissions and follow up and policies & procedures is an asset.
• The core competencies for this position include achieving quality results, adaptability/managing change, communication, customer service, decision making and problem solving, integrity and building trust, teamwork and cooperation and valuing diversity. Leadership competencies include building strategic performance, coaching and developing, influencing and leading. These competencies are deemed important for the success of the position and organization.

##Secondary Qualifications

• Bilingual (French/English) language skills.

***Testing may form part of the screening/selection process. Employment Equity will be a factor in the recruitment process. Circumstances may arise where the bulletin may need to be withdrawn or the number of positions may need to be increased.

We thank all interested applicants, however, only those selected for interviews will be contacted.

A Great Place to Work! Enjoy fantastic benefits with our Total Rewards package

Work/Life Balance and Wellness

-**Discretionary Time:**Up to 10 paid discretionary leave days per year, depending on bargaining unit. Employees can carry forward discretionary leave days each year for a total of up to 50 days. -**Hybrid Work Model for Eligible Positions:**Remote/Office work for eligible positions. -**Flex Time:**Flexible shifts and work hours for eligible positions. -**Maternity and Parental Leave:**Top-up of E.I. maternity leave benefits to 93% of employee’s basic earnings for 17 weeks. -**Fitness Allowance Reimbursement, depending on bargaining unit:**Up to $250 per year that can be used to cover gym memberships, fitness equipment, and more. -**Computer Purchase /Fitness Purchase Program:**Interest free loans for employees purchasing computer equipment to increase computer literacy, learning, and professional growth, or to purchase fitness equipment for personal health and wellness. -**Diversity and Inclusion:**Our Diversity, Equity and Inclusion Committee is made up of employees from across the organization who are passionate about bringing diversity and inclusion to life. -**The Together Project:**At Liquor & Lotteries, Caring is part of our corporate culture - we care for each other, our partners, and our community The Together Project represents the charitable efforts of the corporation and its employees working together to enrich the lives of Manitobans. Employee charitable activities are eligible for reward benefits.

Vacation

• Accrue up to 10 paid vacation days per year during the first 2 years of employment.
• Accrue 15 paid vacation days per year after 3 years of employment.
• Accrue 20 paid vacation days per year after 5 years of employment.
• Accrue 25 paid vacation days per year after 9 years of employment.
• Accrue 30 paid vacation days per year after 19 years of employment.

Retirement Savings Plan

• Defined Benefit Pension Plan: Guaranteed lifelong monthly payment at retirement provides great security for employee’s long-term strategy.
• Voluntary Group Registered Retirement Savings Plan

Health Insurance and Benefits

• Customize your Plan: Choose from a variety of options to best fit your needs. Includes coverage for prescription drugs, vision, dental, ambulance, extended health options and more for you and your eligible dependents. Health Spending Account: Depending on the option you choose, you may receive up to $1,750 towards eligible medical or dental expenses.

Flex Credit: Depending on the bargaining unit and status, you may be provided with a Flex Credit amount to purchase some or all of Group Life Insurance, Accidental Death and Disablement Insurance & Dependent Life Insurance.

World-wide Travel Health Benefits

Employee & Family Assistance Program (EFAP): Free professional wellness support for employees and their immediate family member

Training and Development

• Educational Assistance: Tuition reimbursement for eligible employees.
• Training: Variety of courses and programs to support skill and professional development.
• Career progression: Internal job posting system that provides opportunities for a variety of career paths.
• Apprenticeship and skilled trade training: Programs offered in partnership with educational institutions such as RRC Polytech, the University of Winnipeg, and the University of Manitoba.

Discounts and Rewards

• Employee Rewards & Recognition Program: Points-based program recognizing employees for earned and nominated achievements such as long-service, going above and beyond, and community volunteer work.
• Discounts: Employees receive exclusive discounts from a variety of retailers, entertainment venues, and service providers.