About the Role:

We're looking for a detail-oriented Financial Coordinator to help keep our financial operations running smoothly and ensure we never miss a grant opportunity. This is a critical role can be either part-time and/or full-time where you'll own the support billing cycles, various financial tasks and shepherd grant applications from start to finish.

Mission: Keep money flowing on time and make grants easy to submit and claim.

Key Responsibilities:

1. Financial Administration (50%)

• Support the Manager of Finance with day-to-day accounting and bookkeeping tasks.
• Process invoices, expense claims, and reimbursements accurately and on time.
• Submitting invoices to client PO portals for payment processing.
• Run weekly AR aging reports and send customer statements.
• Escalate collections - accounts at D+45 per our Late Fees Policy.
• Assisting with monthly invoicing process and month end tasks.
• Cheque deposits and payment reconciliation.
• Set up new vendors/projects in Quickbooks system.

2. Grants Coordination (50%)

• Support the identification, tracking, and scheduling of grant opportunities and deadlines.
• Assist in preparing and submitting grant applications, including collecting required documentation and data.
• Maintain a grants database with application, reporting, and renewal timelines.
• Track grant budgets and expenditures to ensure compliance with funding guidelines.
• Help prepare interim and final reports for funders, including financial summaries and supporting documentation.
• Coordinate with program staff to gather impact data, success stories, and other materials required for grant submissions.
• Monitor grant agreements to ensure adherence to reporting and spending requirements.

Who You Are:

Required:

• 2+ years of experience in bookkeeping, accounting, or finance operations.
• Prior experience with grant administration or compliance work.
• Demonstrated experience with invoicing, AR/AP in a support role.
• Strong attention to detail and follow-through on deadlines
• Comfortable with accounting software (Quickbooks, Dext, etc.) and spreadsheets (Excel/Google Sheets)
• Excellent written communication for friendly but firm collections outreach
• Self-starter who can work independently with minimal supervision

Bonus Points For:

• Familiarity with project-based billing and timekeeping systems
• Knowledge of basic accounting principles (GAAP familiarity helpful)

Work Environment

• Schedule: 15–25 hours per week, flexible within business hours for PT
• Schedule: 37.5 hours per week, flexible within business hours for FT
• Location: Hybrid
• Reporting: Reports to Manager Finance and Administration