We are looking for an experienced Estimator/Project Coordinator for our Restauration Division - Heather & Little.

Responsabilities 1 -Job Coordination - Communication and Document Control

• Review and read the project drawings and specifications, and details.

• Let OC know when a job is Won. Send the OC:

• Specs and Drawings.

• Take off QTYS and estimated QTYS of materials to order

• Sage Estimate.

• Any relevant estimates from subs.

• Approvals (e.g. signed estimates, email approvals, POs etc).

• Labour hours (shop and field) so the OC can update this on the Labour Summary Board.

• E/PC to relay information from the OC to the GC and Architects.

• Keep OC in the loop for all communications with the GC and Architect.

• If the E/PC has concerns, relay this to the OC, and the OC will relay it to the Field Project Manager (Field PM) and/or Shop Project Manager (Shop PM).

• Review submittals and RFIs and ensure that they correspond with both specs and budget!

• Create shop drawings for submittals and shop drawings for plasma cutter.

• Attend Start Up Meetings and point out important aspects of the job.

• Attend site visits / virtual for both the estimates and ongoing projects if necessary.

• Attend Production and Operation meetings and point out any important notes or comments.

• Review the labour hours every 2 weeks and notify OC of any concerns.

• Provide progress billing to OC and provide GC with any supporting documentation (Photos).

• Prepare along with OC close-out documents.

• Review and sign LOIs.

2 -Job Coordination - Site Instructions and Change Orders

• Review and price all Change Orders and extras for ongoing jobs.
• Communicate any concerns with Field PM related to the CO
• Follow up with GC about change orders.
• Notify OC when a change order is approved/denied. Provide all related information and drawings.

3 -Job Coordination - Scheduling

• Communicate scheduling requirements so that the OC can relay with the Field / Shop PM.

4 -Estimating

• Attend site visits / virtual for both the estimates.

• Review and read the project drawings and specifications, and details.

• Ensure all questions and RFI are requested during the bidding stage.

• Record and document the scope of work and notes for exclusions.

• Ensure clear scope of work and notes are communicated with the GC and Subs.

• Prepare takeoff for the scope of work.

• Prepare the scope of work package for Subs for pricing (to be used when the project is awarded for generating contract w/ Sub).

• Provide schedules and duration to the client at the estimating stage (when requested).

• Create sage estimates, ensure the sage estimate is accurate and all pricing is up to date, and all costs are captured.

• Create an estimate/contract that included the scope of work and notes and exclusions.

• Review contacts before signing, and ensure all changes were captured from the base contract or addendums.

• Follow up with the client on the project schedule.

• Send OC estimates to be updated on the Estimate Board.

• Ask OC for pricing.

• Review Bid Sites (see Monday Board) to look for potential job opportunities

• Sales-related communications (pre-tender, during tender, post-tender) and building relationships with potential customers