Introduction & Key Role Objectives

WJ Groundwater is the leading construction dewatering and groundwater specialist in the UK with operations in Canada, the Middle East, Poland & the Philippines. We have specialized plant and equipment that allows us to install custom dewatering systems in various environments including from within tunnels and shafts and from the surface.

The primary function of this position is to drive the efficiency and effectiveness of financial operations. The Team Lead will focus on maintaining high standards of accuracy and responsiveness in all financial administration tasks, providing guidance and support to team members within the Finance Department, and ensuring that all processes run seamlessly.

We are dedicated to fostering the growth and development of our employees. We provide extensive internal and external training programs, continuous learning opportunities, and clear career advancement paths to help our team members achieve their full potential. By promoting a supportive and dynamic environment, we ensure our employees thrive and contribute to our company's ongoing success and innovation.

Reports to Finance Manager

Key Areas of Responsibility

• Assist Finance Manager in the supervision of junior finance and administrative staff.
• Complete weekly payroll processing for unionized and other hourly staff.
• Process purchase orders on accounts system.
• Match packing slips with received orders to confirm accuracy, following up with internal staff and suppliers to amend shipping errors.
• Complete client questionnaires and credit applications for suppliers.
• Reconcile and import credit card and bank statements on a monthly basis.
• Assist in the development of Applications for Payment (AFPs) and Invoices.
• Perform collections activities such as following up on outstanding invoices via email and phone and tracking receipt of cheques.
• Conduct supplier and receivable reconciliations as needed.
• Liaison with Insurance brokers and financial institutions as needed.
• Work closely with the Operations department to ensure Invoicing and supplier payments are done in a timely manner.
• Work closely with other internal departments, follow up for approvals, and respond to queries.
• Use accounting software (e.g. Sage) to process business transactions, including accounts payable and receivable, disbursements, expense vouchers and receipts.

The above is not exhaustive, and you will be expected to undertake other duties which may reasonably fall within the level of responsibility and competence

Qualifications & Experience

• A motivated and hardworking individual with good written and communication skills is essential.

• College diploma or university degree in finance, accounting, or a related discipline.

• Minimum 2 years of experience in finance, accounting, and payroll.

• Experience processing payroll, preferably within a unionized environment.

• Proven leadership skills with the ability to supervise and support team members.

• High-level of organization with the ability to prioritize a diverse task list and many deadlines.

• Approachable, professional and articulate when communicating with internal staff, suppliers and clients.

• Self motivated with a strong sense of initiative and a drive to improve processes.

• Ability to adapt to change and to productively handle stress, obstacles and conflict within the performance of duties.

• Trustworthy and reliable.

• Proficient in Microsoft Office suite of products (predominantly Outlook, Word and Excel), as well as Sage or similar financial and payroll software tools.

Working Conditions

This role is primarily office-based at our Toronto office. Standard working hours are Monday to Friday, 8:00 AM to 5:00 PM, with a one-hour lunch break. Occasional flexibility in working hours may be required.

We are a dog-friendly office with an office dog, a Labrador Retriever named Rhubarb.