Job ID

74059

Job Title

Department HR Coordinator

Regular/Temporary

Regular

Location

HSC- Central Campus

Open Date

02/04/2026

Job Type

Limited Term (>12 months)

Close Date

02/16/2026

Employee Group

TMG

Favorite Job

Department

HS HR and Management

Full/Part Time

Full-Time

Salary Grade/Band

Band G

Salary Range

$54778.00 - $67298.00 (annual)

Job Code

104814

Hiring Range

$54778.00 - $65671.00

Existing Vacancy

Yes - Newly Created Position

Contract Duration

18.3 Months

Target Number of Openings

2

Hours per Week

35

Posting Details

Schedule

Monday to Friday; 35 Hours per week

Education Level

Degree/Diploma is related field; focusing on Human Resources/Industrial Relations, CHRP designation preferred

Career Level

3 years of expereince

Job Description

McMaster University’s Faculty of Health Sciences (FHS) is unique as the only Canadian university that combines, in one Faculty, schools of medicine (including two regional campuses), nursing, rehabilitation science, and the programs of midwifery, bachelor of health sciences, physician assistant and postgraduate health sciences education.

The Faculty of Health Sciences Human Resources (FHS HR) Office, in collaboration with Human Resources Services, provides leadership, advice, support and resources to faculty and staff to foster the creation of an environment that is inclusive, diverse and engaging. Working with our partners within the Faculty and beyond, we are responsible for recruiting a large and diverse number of individuals locally, nationally and internationally. We support the over 2000 staff members as well as, 890 full-time and 2800 part-time faculty members who help the Faculty to accomplish its mission and vision. These are dispersed amongst the Schools and Departments in the Faculty of Health Sciences.

The Department HR Coordinator will work within the FHS HR office and will support one or more departments by providing centralized support in the administration of the department’s human resources and hiring/onboarding functions, working within a collaborative environment to ensure an inclusive, positive, and productive workplace and optimal alignment of staff resources to advance key priorities and needs.

The Department HR Coordinator is responsible for organizing and performing a full range of administrative duties that require a thorough understanding of established HR functions, policies, and procedures. This includes responsibility for accurately supporting departmental payroll and human resources transactions, as well as providing general recruitment and onboarding support, primarily for short-term and limited- term staff hires

Accountabilities:

• Reviews and contributes to talent management and EDI practices that support the faculty’s strategic plan.
• Assists with full-cycle recruitment activities; helps to develop job descriptions, job openings and postings, developing assessments, screening, interviewing, reference checks and making recommendations in collaboration with hiring managers
• Prepares and collects necessary documentation for hiring of various employee groups (temporary/casual, Unifor, PDFs…), including but not limited to account information, letters of offer, contract extensions, and information required for payroll in partnership with Department Administrators, and liaising with HR contacts as appropriate.
• Assists in the co-ordination of recruitment for sessional faculty, part-time instructors, PDFs– create position codes and job openings in Mosaic; co-ordinate external job postings; disseminate application materials for selection committees; co-ordinating interviews and verifying employment references
• Develops and facilitates orientation program(s), packages, policies, and procedures for all staff in collaboration with the FHS HR and Department Leader(s
• Acts as the central point of contact to one or mutiple departments in FHS for accurate and professional human resources guidance and assistance
• Advises staff of annual vacation entitlement, maintains and monitors attendance and monitors attendance management.
• Facilitates employee change processes, HR eForms and other transactions related to staff movements, hires, and terminations.
• Provide oversight on department’s staff time entry and approval procedures, and acts as a back-up for payroll time entry & approval during managers’ absence
• Coordinates reporting and documentation related to leaves of absence and accommodations for staff and flexible work arrangements in accordance with policies, procedures, and collective agreements where applicable.
• Assist employees with the completion of employment and human resources forms (tax forms, LOA request forms, employment verification requests, tuition reimbursements etc
• Assists in the coordination of HR training to faculty/staff supervisors as needed, working with the HRSP/HRP and other HR Centres of Expertise.
• Champions new HR initiative launches within portfolio (i.e. new system workflow enhancements, new program/policy implementation), ensuring awareness of upcoming initiatives, and supporting teams through required change
• Coordinates health and safety programs, advises on and monitors compliance to required health and safety training, working alone policy, emergency evacuation procedures, and incident/injury reporting, manages WSIB claims in cooperation with Employee Health Services and the HRSC.

Experience

• Degree or Diploma in a related field with a focus in Human Resources/ Industrial Relations and CHRP designation strongly preferred
• 3 years’ HR generalist/administrative experience, preferably in a large, unionized environment
• Experience in an academic administrative setting an asset
• Functional knowledge and broad experience in all areas of human resources policies, practices, processes, and legislation
• Demonstrated ability to analyze and address employee and policy issues and exercise sound and experienced judgment in providing advice and guidance, often in ambiguous situations
• Early adopter of process enhancements and demonstrated agility in service delivery of programs

Working Arrangement

• This position is hybrid, working onsite 2 days per week and 3 days remote, with flexibility to adjust to meet operational needs

• The position requires occasional travel from host hospital sites and McMaster sites

• The opportunity is a new role filling a previous vacancy and is for 18 -24 months

• The recruitment will be for 2-3 HR Department Coordinator Positions

Pay Transparency Statement

The posted hiring range represents McMaster's typical hiring range for this position. Actual starting salary will depend on factors such as relevant experience, qualifications, internal equity, and market conditions.

Individuals with extensive experience, deep specialized expertise, and/or those who can demonstrate exceptional past performance, as applicable, may be hired at a higher rate within the full range, in accordance with the University compensation policies.

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Vaccination Mandate - FHS

This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.

AI Statement

McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.