Reporting to the Dean, Faculty of Applied Health and Community Studies (FAHCS), the Assistant to the Dean performs a variety of confidential administrative functions in support of the goals and objectives of the Dean's Office, including providing leadership for the coordination of planning processes that support the Dean's office and FAHCS. The role is critical to supporting the Dean in policy/process formulation, strategic planning, Faculty budgeting, and data-driven decision-making to achieve resource optimization in support of Sheridan's vision and objectives.

The Assistant supports the Dean and the coordinated process and administrative leadership of a wide array of procedures, documentation and records critical to the Faculty's programs, projects and planning initiatives, communication strategies, operations, processes and program compliance. As a member of the management team within FAHCS, this position works closely alongside the Dean, the Associate Deans, the Administrative Program Assistants, and others in the Faculty to ensure efficient coordination of activities, projects, and events in support of the mission and vision of the office and division.

The Assistant acts as the first point of contact for the Dean's Office and is required to organize and expedite the flow of work through the office and must have a good understanding of the workflow, college administration processes, initiatives and how this work is to integrate with and support other divisions and departments throughout the College. Facilitates communication for the Dean with internal and external contacts, including initiating the creation of various communications on behalf of the Dean and negotiating and prioritizing meetings and scheduling for the Dean. The Assistant should be positioned to be able to assume independent leadership of individual projects that support the advancement of FAHCS at Sheridan and across a variety of areas, including grant administration, human resources, purchasing, procurement, and budget tracking, in collaboration with the Finance Management team.

The incumbent is a key technical and administrative resource within the Dean's Office for data collection, some analytics, advice, change leadership and communications and is responsible for administrative support of research and other processes and committees supported by the Director that will require Department participation/connections with various college councils, and committees, initiatives relating to partnerships, joint ventures etc.

Due to the confidential aspect of work, considerable discretion and judgement is required

What You’ll Be Doing

• Providing confidential senior administrative assistance to Dean (calendar, document preparation and coordination, project management) and coordinates activities flowing from the Faculty; identifies needs, develops, implements and monitors effective administrative procedures to ensure the efficient operation of the Dean's office and Faculty.
• The first point of contact for the Dean's Office and represents the Dean, as requested, in administrative transactions and as a liaison/coordinator with external stakeholders.
• Responsible for the daily coordination of Dean's Office, including supply and equipment management, onboarding/offboarding and hiring support of staff, team meeting coordination and follow-up, Faculty-wide event planning (e.g. Welcome Back or All FAHCS meetings) coordination of college wide initiatives affecting Faculty.
• Researching and compiling, organizes, prepares and ensures the integrity of various reports, budget tracking, data or informational documents for planning purposes, tracks work requirements and manages project timelines that have college-wide, departmental impact.
• Assisting with projects on an as-needed basis for the Deans Office, including providing administrative support and office and project coordination. Responds to inquiries on a range of issues for the Dean or Faculty and administers requests from various offices throughout Sheridan
• Maintaining policies and procedures for the Faculty; identifies the need for and initiates the development of new policies and procedures to ensure support effective and efficient, customer-oriented focus of the Dean's Office.
• Implementing procedures and processes for records management that are compliant with legislative requirements (e.g. Freedom of Information and Protection of Privacy Act); Maintain documents, information and correspondence using Sheridan collaborative tools

About You

You have the skills and knowledge to work with an increasingly diverse student and staff population as well as a proven commitment to anti-oppression, equity, and inclusion.

You are an analytical thinker and have a knack for thinking critically when solving problems and making sound decisions.

You exercise sound judgement and your sharp problem-solving skills, along with your flexibility and resourcefulness, allows you to solve challenges in a creative way to help advance organizational goals.

You are highly collaborative and have excellent communication (including writing) and interpersonal skills, which combined with your professionalism, discretion, diplomacy and tact empowers you to build relationships and create and maintain a positive organizational culture.

You enjoy multi-tasking, prioritizing, balancing and managing multiple complex and competing demands and projects while staying organized to effectively meet a demanding workload in a fast-paced environment.

You are self-directed, action oriented with an ability to establish priorities and work independently with minimal supervision.

The successful candidate will also meet the following qualifications:

• 3 year degree/diploma in Business, Office Administration, Executive Management or related field
• 5 years of progressive experience providing senior level administrative support, preferrably within a post-secondary environment (preferred) or a business environment. (Equivalency to be considered)
• High level of proficiency with current office applications and technologies
• Experience coordinating projects and events
• Information management
• Experience developing web materials, surveys, newsletters
• Research skills, including data visualization capacity and ability to undertake environmental scans or synthesize literature
• Well-developed organizational, planning, project administration skills
• Must be able to travel between campuses, including same day

Who We Are

Every member of the Sheridan community is passionate about the transformational role we play in people’s lives. Our strategic plan, Sheridan 2027: Forging the Future (https://www.sheridancollege.ca/sheridan2027), charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity, and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we’re making meaningful strides towards developing an equitable and inclusive community.

For more information, visit: Why Work at Sheridan

Other Details
Faculty: Applied Health and Community Studies
Primary Work/Campus Location: Davis (may be assigned activities at any Sheridan campus)
Work Categorization: Hybrid Position | On-site at least 3 days/week
Reference #: J0426-0947
Employee Group: Administrative
Type of Vacancy: This is a replacement position
Payband: NI
Salary Range: $63,220 – $79,024
Application Deadline: May 7, 2026

First Nations peoples have lived on this part of Turtle Island for millennia, stewarding the land, the water and all that contributes to life in this region. Today, the culture and presence of First Nations, Inuit and Metis peoples enrich the lands and people of this territory.
Over two centuries ago, the Mississauga people welcomed settlers to this territory, providing sustenance and engaging in trade and commerce. Between 1781 to 1820, eight treaties were signed with the Mississaugas of the Credit First Nation who opened their territory to settlement. Today, Sheridan campuses are located on Treaty 14, also known as the Head of the Lake Purchase of 1806 and Treaty 22 and 23 of 1820.

Treaty history is foundational, and it is our collective responsibility to honour the land, as we honour and respect those who have gone before us, those who are here and those who have yet to come. We are grateful for the opportunity to be learning, working and thriving on this land, and we commit to learn the truth and be active in the process of reconciliation.

Sheridan values the diverse and intersectional identities of its students, faculty, and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity, anti-racism, and inclusion. As such, we encourage applications from qualified candidates who have been historically disadvantaged and marginalized, including those who identify as First Nations, Métis and/or Inuit/Inuk, Black, members of racialized communities, persons with disabilities, women and/or 2SLGBTQ+.

Sheridan will provide job applicants with accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation, please contact Human Resources.

You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.