Position Summary Reporting to the Director of Finance, the Senior Financial Analyst role is responsible for leading an Accounts Receivable (AR) function and assisting with monthly forecasting and reporting, annual operating budgets, year-end reporting and audits, and providing general accounting, financial reporting, budgeting and forecasting support, and corresponding analyses.

Primary responsibilities include leading AR activities such as the quarterly claims process, invoice issuing and collections, and working with the Finance team on the annual budget, quarterly reporting, and year-end audit process. The role will also be compiling information to analyze, reconciling and summarizing financial information, and providing recommendations as required.

Key Responsibilities

• Working with the Manager, Finance, revise AR processes and documentation procedures to increase efficiency and accountability and improve internal controls;
• Prepare AR invoices, send them to the Director, Finance for review, and post them to the general ledger;
• Review financial contracts and other agreements to generate and issue client invoices;
• Monitor client accounts and aged payable reports to identify outstanding debts and follow up on overdue payments;
• Perform account reconciliations and resolve discrepancies;
• Support corporate financial reporting with analyses, reconciliations, accruals, and assembly of internal and external reporting packages;
• Apply deferred income accounting principles to revenues and prepare supporting journal entries;
• Prepare monthly reconciliations of funding sources and prepare claims for quarterly submission to funding partners;
• Review and thoroughly understand financial terms of provincial Transfer Payment Agreements, federal Contribution Agreements, and other funding agreements as required, apply relevant terms and conditions to all quarterly claims and invoices;
• Perform monthly bank reconciliations and resolve reconciling items;
• Prepare account reconciliations and journal entries;
• Participate in the annual year-end external audit;
• Support the annual budgeting and forecasting cycles working with program areas and senior leadership, generate reports, and conduct variance analysis;
• Perform complex analyses of financial data to prepare reports and/or presentations for all levels of management to facilitate decision-making and the financial reporting process;
• Using financial analyses, identify and clearly communicate issues, impacts, and recommended solutions;
• Engage in continual evaluation of existing analytical spreadsheets and tools, looking for ways to either improve upon them or make them more effective for financial decision-making;
• Monitor, review and post corporate credit card transactions;
• Prepare quarterly HST returns, including cross-border HST spreadsheets and corresponding journal entries;
• Assist with the month-end close (e.g., ensure all journals are posted, prepare revenue journals, prepare and post accounts);
• Assist with process documentation and business continuity objectives; and,
• Other related duties as assigned.

KEY SUCCESS MEASURES

• Vector completes all its financial reporting and payment processing on a daily, weekly, and monthly basis without financial errors or misdirected funds and has all appropriate approvals, documentation, and processes in place.
• Vector’s senior management team, funding providers, clients, and vendors view the professional services of Vector as being error-free with high excellence and responsive to concerns.
• Reviews of Vector’s financial services and associated documentation are viewed as appropriate by external auditors, government reviews, and third-party providers.
• Vector’s financial practices are viewed by external vendors as being accountable and transparent.

PROFILE OF THE IDEAL CANDIDATE

• University degree in Business, Finance, or Accounting, and a Chartered Professional Accountant designation is required.
• Minimum of three years of post-qualification experience as a financial analyst.
• Ability to demonstrate leadership, take initiative and embrace challenges.
• Excellent analytical and problem-solving skills.
• Effective organizational, interpersonal, and communication skills.
• Exercises good judgment with ability to multi-task.
• Advanced or expert-level knowledge of Microsoft Excel.
• Experience with Epicor FP&A reporting and budgeting package.
• Maintains current knowledge of accounting principles, methodology, and standards. Knowledge of public sector accounting standards is an asset.
• Meticulous and strong attention to detail.

At the Vector Institute, we are committed to driving excellence and leadership in Canada’s knowledge, creation, and use of AI to foster economic growth and improve the lives of Canadians. We strive for greater inclusion in the programs and culture that we build by welcoming and encouraging applications from all qualified candidates. This includes but is not limited to applicants who are Indigenous, 2SLGBTQIA+, racialized persons/visible minorities, women, and people with disabilities.

If you require an accommodation at any point throughout the recruitment and selection process, please contact hr@vectorinstitute.ai and we will happily work with you to meet your needs.