Finance and Payroll Administrator
Top Benefits
About the role
Are you looking for a place where you can help people, do meaningful work, and grow as part of a positive, collaborative team? Are you creative, enthusiastic, and excellent at building meaningful relationships? Join Water First, a passionate and growing organization supporting sustainable access to safe, clean water in Indigenous communities.
Water First is a Canadian charity committed to working in respectful partnership with First Nations, Inuit, and Métis communities across the country. We recognize and uphold the inherent rights of Indigenous Peoples, including the right to self-determination and cultural preservation, as protected under the Canadian Human Rights Code and relevant provincial human rights codes. Through education, training, and meaningful collaboration, we support community-driven efforts to address the water crisis, while holding space for Indigenous knowledge systems, cultural protocols, and governance
We seek a Finance and Payroll Administrator, reporting to the Director, Finance.
Start Date: Immediately
Wage: $50,000 - $60,000 per annum
Water First supports progressive labour policies, including:
- Flexible hours
- Health benefits
- Defined benefit pension plan
- Generous paid vacation
This role is responsible for maintaining all necessary and appropriate financial and payroll resources records, files, and processes to ensure the organization’s smooth and compliant operation, focusing on accuracy and transparency.
Responsibilities for this position include:
- Maintain accurate financial records by recording daily transactions in accounting software
- Prepare monthly deposit report details for the fundraising team to ensure reconciliation to our donor dollars
- Perform bank reconciliation to ensure all accounts are balanced and discrepancies are resolved promptly
- Perform monthly credit card reconciliations
- Manage accounts payable and receivable processes, including invoicing and payment tracking
- Perform payroll processing using ADP, ensuring compliance with relevant regulations
- Conduct regular account analysis to identify trends and discrepancies in financial data
- Collaborate with other departments to gather necessary financial information for reporting purposes
- Ensure compliance with company policies and accounting standards
- Perform additional balance sheet account reconciliations
- Other duties as assigned
The ideal candidate for this position will possess the following:
Qualifications
- Undergraduate degree or diploma in accounting or equivalent relevant work experience
- Registered Professional Accountant (RPA) or currently enrolled would be an asset
- Payroll Compliance Professional (PCP) professional designation is considered an asset
- Proven experience as a Bookkeeper or in a similar accounting role
- Proficiency in accounting software such as QuickBooks Online is required
Skills
- Strong understanding of accounts receivable and accounts payable processes
- Experience in account reconciliation and bank reconciliation is required
- Excellent attention to detail and accuracy in financial reporting and proofreading
- Ability to analyze accounts and identify discrepancies effectively
- Strong organizational and time management skills
- Excellent communication skills for collaboration with team members across departments
- Experience with processing payroll is required
- Experience with QuickBooks Online, Expense Point and ADP will be considered an asset
- Experience with not-for-profit accounting will be considered an asset
- Ability to analyze financial data effectively and provide insights
- Strong communication skills, both written and verbal
The ideal candidate for this position will also possess the following:
- Degree or diploma from an accredited university or college in business/accounting
- Minimum of 5 years of experience working as a bookkeeper or accounting clerk
- Strong knowledge of generally accepted accounting principles
- Previous experience working for a non-profit would be an asset
- Previous payroll processing experience required
- Extensive experience with data entry and record-keeping
- Advanced working knowledge of Microsoft Office and Google Suite applications
- Experience with accounting software (QuickBooks Desktop) preferred
- Experience working with an HRIS system (i.e.ADP/WorkForce Now)
- Demonstrated ability to work effectively with minimal supervision and prioritize workload
- Excellent administrative and organizational skills with a strong attention to detail
- A flexible team player with a demonstrated ability to collaborate and support colleagues
- Strong English communication skills, both oral and written
- Demonstrable professionalism, integrity, credibility, judgment, initiative, tact, discretion, confidentiality, and diplomacy
- Strong time management skills
- Candidates must have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada under relevant provincial or territorial legislation and regulations
Please Note:
- This is a hybrid work-from-home position. Candidates must be available to travel to the Creemore office at 10 Francis Street East, ON, at least 2 days per week
- Water First’s standard operating hours are Monday to Friday, 8:30 am-4:30 pm Eastern Time, with reasonable accommodations for flex-time
- All applicants must be legally authorized to work in Canada and possess a valid Social Security Number (SIN)
- Candidates will be required to undergo a Vulnerable Sector security check as a condition of employment.
- Water First embraces and respects the use of traditional and sacred medicines in the workplace. Burning medicines such as tobacco, sage, cedar, and sweetgrass is a common practice for ceremony and cultural connection.
If you are interested in learning more about this exciting opportunity, we would love to hear from you! Water First is dedicated to building a diverse and inclusive workforce. Indigenous applicants are encouraged to apply, and we are committed to providing a fair and equitable hiring process for all.
By following the Accessibility for Ontarians with Disabilities Act (AODA), Water First Education and Training strives to ensure that all recruiting processes are non-discriminatory and barrier-free. If you require accommodation, please advise us before attending an interview. While we appreciate all interest, only those candidates selected for an interview will be contacted.
Finance and Payroll Administrator
Top Benefits
About the role
Are you looking for a place where you can help people, do meaningful work, and grow as part of a positive, collaborative team? Are you creative, enthusiastic, and excellent at building meaningful relationships? Join Water First, a passionate and growing organization supporting sustainable access to safe, clean water in Indigenous communities.
Water First is a Canadian charity committed to working in respectful partnership with First Nations, Inuit, and Métis communities across the country. We recognize and uphold the inherent rights of Indigenous Peoples, including the right to self-determination and cultural preservation, as protected under the Canadian Human Rights Code and relevant provincial human rights codes. Through education, training, and meaningful collaboration, we support community-driven efforts to address the water crisis, while holding space for Indigenous knowledge systems, cultural protocols, and governance
We seek a Finance and Payroll Administrator, reporting to the Director, Finance.
Start Date: Immediately
Wage: $50,000 - $60,000 per annum
Water First supports progressive labour policies, including:
- Flexible hours
- Health benefits
- Defined benefit pension plan
- Generous paid vacation
This role is responsible for maintaining all necessary and appropriate financial and payroll resources records, files, and processes to ensure the organization’s smooth and compliant operation, focusing on accuracy and transparency.
Responsibilities for this position include:
- Maintain accurate financial records by recording daily transactions in accounting software
- Prepare monthly deposit report details for the fundraising team to ensure reconciliation to our donor dollars
- Perform bank reconciliation to ensure all accounts are balanced and discrepancies are resolved promptly
- Perform monthly credit card reconciliations
- Manage accounts payable and receivable processes, including invoicing and payment tracking
- Perform payroll processing using ADP, ensuring compliance with relevant regulations
- Conduct regular account analysis to identify trends and discrepancies in financial data
- Collaborate with other departments to gather necessary financial information for reporting purposes
- Ensure compliance with company policies and accounting standards
- Perform additional balance sheet account reconciliations
- Other duties as assigned
The ideal candidate for this position will possess the following:
Qualifications
- Undergraduate degree or diploma in accounting or equivalent relevant work experience
- Registered Professional Accountant (RPA) or currently enrolled would be an asset
- Payroll Compliance Professional (PCP) professional designation is considered an asset
- Proven experience as a Bookkeeper or in a similar accounting role
- Proficiency in accounting software such as QuickBooks Online is required
Skills
- Strong understanding of accounts receivable and accounts payable processes
- Experience in account reconciliation and bank reconciliation is required
- Excellent attention to detail and accuracy in financial reporting and proofreading
- Ability to analyze accounts and identify discrepancies effectively
- Strong organizational and time management skills
- Excellent communication skills for collaboration with team members across departments
- Experience with processing payroll is required
- Experience with QuickBooks Online, Expense Point and ADP will be considered an asset
- Experience with not-for-profit accounting will be considered an asset
- Ability to analyze financial data effectively and provide insights
- Strong communication skills, both written and verbal
The ideal candidate for this position will also possess the following:
- Degree or diploma from an accredited university or college in business/accounting
- Minimum of 5 years of experience working as a bookkeeper or accounting clerk
- Strong knowledge of generally accepted accounting principles
- Previous experience working for a non-profit would be an asset
- Previous payroll processing experience required
- Extensive experience with data entry and record-keeping
- Advanced working knowledge of Microsoft Office and Google Suite applications
- Experience with accounting software (QuickBooks Desktop) preferred
- Experience working with an HRIS system (i.e.ADP/WorkForce Now)
- Demonstrated ability to work effectively with minimal supervision and prioritize workload
- Excellent administrative and organizational skills with a strong attention to detail
- A flexible team player with a demonstrated ability to collaborate and support colleagues
- Strong English communication skills, both oral and written
- Demonstrable professionalism, integrity, credibility, judgment, initiative, tact, discretion, confidentiality, and diplomacy
- Strong time management skills
- Candidates must have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada under relevant provincial or territorial legislation and regulations
Please Note:
- This is a hybrid work-from-home position. Candidates must be available to travel to the Creemore office at 10 Francis Street East, ON, at least 2 days per week
- Water First’s standard operating hours are Monday to Friday, 8:30 am-4:30 pm Eastern Time, with reasonable accommodations for flex-time
- All applicants must be legally authorized to work in Canada and possess a valid Social Security Number (SIN)
- Candidates will be required to undergo a Vulnerable Sector security check as a condition of employment.
- Water First embraces and respects the use of traditional and sacred medicines in the workplace. Burning medicines such as tobacco, sage, cedar, and sweetgrass is a common practice for ceremony and cultural connection.
If you are interested in learning more about this exciting opportunity, we would love to hear from you! Water First is dedicated to building a diverse and inclusive workforce. Indigenous applicants are encouraged to apply, and we are committed to providing a fair and equitable hiring process for all.
By following the Accessibility for Ontarians with Disabilities Act (AODA), Water First Education and Training strives to ensure that all recruiting processes are non-discriminatory and barrier-free. If you require accommodation, please advise us before attending an interview. While we appreciate all interest, only those candidates selected for an interview will be contacted.