Mandate

As part of the Alumni & Development unit, and under the leadership of the Director, Alumni Relations, the UVic Alumni Relations office works in partnership with the UVic Alumni Association to inform and engage to inspire a proud community of alumni to help enhance UVic’s external profile and positively influence the success of the university.

Reporting to the Alumni Relations Manager, the Alumni Relations Coordinator – Signature Events and Programs develops and implements strategic Alumni Relations events, programs, and services, designed to strengthen alumni relationships with the university and the Alumni Association.

Objectives

The Alumni Relations Coordinator – Signature Events and Programs oversees comprehensive event planning, management, and analysis. This involves leading Signature Events programming, innovating alumni outreach, managing logistics and budgets, leveraging data-driven insights for continuous improvement, and fostering strategic partnerships to enhance alumni experiences and reputation. The Alumni Relations Coordinator is also responsible for developing and implementing key alumni programs and services, such as the Alumni ONECard program, mentorship programming, and other strategic projects to increase overall alumni engagement.

This role will be required to work independently and demonstrate a high level of initiative while being in a dynamic team environment where flexibility and multi-tasking is essential. Flexibility to work weekends and/or evenings for events is required.

This position requires a level of education, training, and experience equivalent to a bachelor’s degree plus 2 years of relevant experience. An equivalent combination of education, training, and experience may be considered

Knowledge, Skills, And Abilities Include

Demonstrated commitment to valuing the principles of truth, reconciliation, and respect, equity, diversity, and inclusion, and contributing to an inclusive working and learning environment. Proven ability to manage events and projects effectively, including knowledge of event planning and management best practices. Proficient in MS Office, SharePoint, and Teams. Excellent analytical, critical thinking, and problem-solving skills. Exceptional communication skills, both written and verbal. Takes initiative, a self-starter, and creative team player. High level of organization, attention to detail, and ability to prioritize. Ability to work independently and collaboratively in a team environment. Commitment to excellent customer service and experience working with the public.

Assets

Experience working in a post-secondary Alumni and Development environment. Familiarity with Raiser’s Edge, RE NXT, NetCommunity or similar.