GWLRA is a leader in both the commercial and multi-residential real estate industries. We believe in generating value by creating vibrant, sustainable communities that engage, excite, and inspire. Our people live our values through the work they do and the results they deliver. Our core values are keeping our word, working better together and embracing diversity.

The Property Administrator is accountable to the Property Manager, and accounting department. Seventy-five percent of this position is responsible for the day-to-day payables, receivables, including accounts receivable collection , related reporting, budgeting assistance and Yardi lease administration functions. The Property Administrator is a “hands on” non-management position working closely with the regional accounting, property management teams and tenant and service provider clients.

RESPONSIBILITIES

Accounts Payable

• Coding corporate and property management invoices using the coding conventions set out by each department
• Attention to chart of accounts and annual budget;
• Full completion of coding blocks, including description field;
• Confirming holdback amounts and amounts paid to date from vendor invoices to the accounting information system.

Invoice Control

• Match purchase orders to all invoices
• ensuring proper approval on all invoices;
• ensuring all data related to payable is accurate.

Vendor Queries

• attending to vendor queries in a timely and courteous manner.

Accounts Receivable

• Receivables Processing:
• Processing receivables through cheque deposits.
• Posting direct deposit transactions
• Initiate the process for charge backs and forward invoices once produced.

Depositing Cheques

• Crediting the appropriate project and lease in Yardi;
• Application of payments to the correct charges;
• Delivery of deposits to the designated bank, if necessary.

Open Item Applications

• Review of receivables sub-ledger for unapplied items and application thereof on a daily basis.
• Initiate write-off of all sundry receivables (over $2) with PM approval, as required.

Collection of Arrears

• Contacting all tenants in arrears on an as required basis.
• Sending out statements on the 5th day of the month.
• Drafting letters for sending of past due amounts.
• Review A/R with PM’s by the 10th of each month.

Annual Rent Notices and Common Area and Property Tax Reconciliations to Tenants

• Forward annual rent notices to all tenants in a timely manner;
• Forward Common Area and Property Tax Reconciliations to Tenants as they are completed and available.
• Assist in answering tenant questions regarding reconciliations should they arise.

Reporting

• Generate reports as required and requested.

Budgets

• Assisting with the preparation of the budgeted sundry revenue, and operating expenses for the preparation of the budget package.

QUALIFICATIONS

• Post-secondary education in Accounting or Business Administration would be an asset.
• Enrolment in a professional accounting program (ie. CPA or CMA) is an asset.
• Must be computer literate in Microsoft Word and Excel, have a high degree of accuracy, pay great attention to detail and be able to work under tight deadlines.
• Former experience with Yardi 7S is an asset.

WHAT WE OFFER

• 3 weeks of vacation per year
• 3 paid personal days per year
• Half-day every Friday before a long weekend
• Eligible to participate in our annual performance based bonus program
• A comprehensive health benefits plan that supports you and your family
• Up to $2,000 annual education allowance
• Up to $5,000 annual mental health coverage
• A friendly, welcoming, and supportive culture
• Many social and team events!

Our Business

Learn more about our commercial and residential businesses, our values, and careers at GWLRA.

Our Commitment to Diversity

GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.