Executive Assistant Part-time (12-months contract)
Top Benefits
About the role
Position Snapshot
Business area: Nestlé Canada
Job Title: Executive Assistant Part-time (12-months contract)
Location: 25 Sheppard Ave W, North York, ON M2N 6S8; Hybrid
Grade: 13
A little bit about us
While Nestlé is known for KitKat, Gerber, Nescafe, and Häagen-Dazs, our recipe for success comes down to one thing: our people. We strive to lead a people-focused culture that empowers employees to bring their authentic selves to work each day. There are 3,000+ members of Nestlé Canada celebrated for taking action using agility, courage, and trust to find solutions that benefit the business or greater good. We’re a team of changemakers, who are curious and challenge the status quo, that take risks that will help drive us forward. Our focus is not only on nourishing our customers, but also about enriching you. We know that empowerment leads to strong employee engagement, a great work culture, and motivated employees.
What to Expect:
As an Executive Assistant, you will provide comprehensive support to the Vice President of Information Technology (IT) in a part-time hybrid role. This position requires on-site presence three days per week at our North York office, with the flexibility to work remotely on other days.
You’ll be instrumental in managing multiple priorities in a fast-paced environment, requiring exceptional organizational skills, attention to detail, and a proactive approach to problem-solving. The ideal candidate will demonstrate strong communication abilities and maintain a high level of professionalism while supporting executive-level operations.
A day in the life of an Executive Assistant:
- Provide executive level administrative assistance to the VP, IT.
- Exceptional calendar management by providing rapid response to meeting requests and highlighting urgent issues and understanding how to prioritize conflicting events.
- Support the teams in coordination and planning of meetings which includes developing and editing presentations, and other meeting details.
- Support leaders with cross-border and collaborator meetings.
- Manage the team meeting schedules by organizing functional meetings on a weekly, monthly, and yearly basis, and creating agendas. Whenever possible, proactively anticipate room booking needs in advance and leverage strong networking connections to facilitate room changes as necessary.
- Sustain established communications vehicles in the functions and plan and execute special events and communications to support team building.
- Build strong contact network within Nestlé to ensure superior response to team requirements including collaborating with other Executive Assistants (including Zone and Center) and Coordinators to facilitate meetings requests and coordination of key events.
- Basic budget management including handling Purchase Orders, supplier billings and cross-billing to other businesses.
- Completion of expense reports and travel bookings.
- Handle office supply budget keeping a tight rein on spending.
- Maintain the current filing and data sharing systems (example, SharePoint) and look for ways to improve and automate current processes.
- Support onboarding and set up for new team members (hardware, meetings, orientation schedule).
- Assistance with other projects as required.
Qualification and Role Requirements
- Proven experience as an Executive Assistant in a fast-paced corporate environment.
- University Degree or completion of a College Diploma.
- Outstanding organizational skills.
- High level of professionalism and integrity, with the ability to handle sensitive and confidential information.
- Ability to work well under deadlines and multi-task effectively including prioritizing workload, balance requests from team and daily tasks, find solutions, and identify issues and opportunities.
- Strong project management skills and the ability to follow through to completion.
- Excellent verbal and written communication skills. Strong interpersonal skills required to work with cross functional teams and to communicate internally with employees at all levels and within all functions.
- Ability to work independently and collaboratively in a team-oriented environment.
- Excellent computer skills, specifically Microsoft Office Suite (including Word, PowerPoint and Excel) SharePoint, Teams and Outlook. SAP would be a distinct advantage.
- Positive can-do attitude with strong initiative.
- Sound judgement and critical thinking skills.
- An interest in learning and understanding the business issues in order to enhance personal effectiveness.
Benefits
- Flexible and hybrid work arrangements
- Excellent training and development programs as well as opportunities to grow within the company
- Access to the Discount Company store with Nestlé, Nespresso, and Purina products (Located across various Nestle offices/sites)
- Additional discounts on a variety of products and services offered by our preferred vendors and partnerships
What you need to know
We will be considering applicants as they apply, so please don’t delay in submitting your application.
Nestlé Canada is an equal-opportunity employer committed to diversity, equity, inclusion, and accessibility. We welcome qualified applicants to bring their diverse and unique experiences as a result of their education, perspectives, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation and beliefs.
If you are selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. Nestlé will work with you in an effort to ensure that you are able to fully participate in the process.
About Nestlé
As the world’s largest food and beverage company we are driven by a simple aim: unlocking the power of food to enhance quality of life for everyone, today and for generations to come. To deliver on this, we serve with passion, with a spirit of excellence, offering products and services for all stages of life, every moment of the day, helping people care for themselves and their families. Our culture is based on our values rooted in respect: respect for ourselves, respect for others, respect for diversity and respect for the future.
We can trace our origin back to 1866, when the first European condensed milk factory was opened in Cham, Switzerland, by the Anglo-Swiss Condensed Milk Company. One year later, Henri Nestlé, a trained pharmacist, launched one of the world’s first prepared infant cereals ‘Farine lactée’ in Vevey, Switzerland.
Today, we employ around 273,000 people and have factories or operations in almost every country in the world. With our headquarters still based in the Swiss town of Vevey, we had sales of CHF 84.3 billion in 2020.
Our portfolio covers almost every food and beverage category –offering products and services for all stages of life, every moment of the day, helping people care for themselves and their families.
House rules: https://nes.tl/HouseRules
Executive Assistant Part-time (12-months contract)
Top Benefits
About the role
Position Snapshot
Business area: Nestlé Canada
Job Title: Executive Assistant Part-time (12-months contract)
Location: 25 Sheppard Ave W, North York, ON M2N 6S8; Hybrid
Grade: 13
A little bit about us
While Nestlé is known for KitKat, Gerber, Nescafe, and Häagen-Dazs, our recipe for success comes down to one thing: our people. We strive to lead a people-focused culture that empowers employees to bring their authentic selves to work each day. There are 3,000+ members of Nestlé Canada celebrated for taking action using agility, courage, and trust to find solutions that benefit the business or greater good. We’re a team of changemakers, who are curious and challenge the status quo, that take risks that will help drive us forward. Our focus is not only on nourishing our customers, but also about enriching you. We know that empowerment leads to strong employee engagement, a great work culture, and motivated employees.
What to Expect:
As an Executive Assistant, you will provide comprehensive support to the Vice President of Information Technology (IT) in a part-time hybrid role. This position requires on-site presence three days per week at our North York office, with the flexibility to work remotely on other days.
You’ll be instrumental in managing multiple priorities in a fast-paced environment, requiring exceptional organizational skills, attention to detail, and a proactive approach to problem-solving. The ideal candidate will demonstrate strong communication abilities and maintain a high level of professionalism while supporting executive-level operations.
A day in the life of an Executive Assistant:
- Provide executive level administrative assistance to the VP, IT.
- Exceptional calendar management by providing rapid response to meeting requests and highlighting urgent issues and understanding how to prioritize conflicting events.
- Support the teams in coordination and planning of meetings which includes developing and editing presentations, and other meeting details.
- Support leaders with cross-border and collaborator meetings.
- Manage the team meeting schedules by organizing functional meetings on a weekly, monthly, and yearly basis, and creating agendas. Whenever possible, proactively anticipate room booking needs in advance and leverage strong networking connections to facilitate room changes as necessary.
- Sustain established communications vehicles in the functions and plan and execute special events and communications to support team building.
- Build strong contact network within Nestlé to ensure superior response to team requirements including collaborating with other Executive Assistants (including Zone and Center) and Coordinators to facilitate meetings requests and coordination of key events.
- Basic budget management including handling Purchase Orders, supplier billings and cross-billing to other businesses.
- Completion of expense reports and travel bookings.
- Handle office supply budget keeping a tight rein on spending.
- Maintain the current filing and data sharing systems (example, SharePoint) and look for ways to improve and automate current processes.
- Support onboarding and set up for new team members (hardware, meetings, orientation schedule).
- Assistance with other projects as required.
Qualification and Role Requirements
- Proven experience as an Executive Assistant in a fast-paced corporate environment.
- University Degree or completion of a College Diploma.
- Outstanding organizational skills.
- High level of professionalism and integrity, with the ability to handle sensitive and confidential information.
- Ability to work well under deadlines and multi-task effectively including prioritizing workload, balance requests from team and daily tasks, find solutions, and identify issues and opportunities.
- Strong project management skills and the ability to follow through to completion.
- Excellent verbal and written communication skills. Strong interpersonal skills required to work with cross functional teams and to communicate internally with employees at all levels and within all functions.
- Ability to work independently and collaboratively in a team-oriented environment.
- Excellent computer skills, specifically Microsoft Office Suite (including Word, PowerPoint and Excel) SharePoint, Teams and Outlook. SAP would be a distinct advantage.
- Positive can-do attitude with strong initiative.
- Sound judgement and critical thinking skills.
- An interest in learning and understanding the business issues in order to enhance personal effectiveness.
Benefits
- Flexible and hybrid work arrangements
- Excellent training and development programs as well as opportunities to grow within the company
- Access to the Discount Company store with Nestlé, Nespresso, and Purina products (Located across various Nestle offices/sites)
- Additional discounts on a variety of products and services offered by our preferred vendors and partnerships
What you need to know
We will be considering applicants as they apply, so please don’t delay in submitting your application.
Nestlé Canada is an equal-opportunity employer committed to diversity, equity, inclusion, and accessibility. We welcome qualified applicants to bring their diverse and unique experiences as a result of their education, perspectives, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation and beliefs.
If you are selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. Nestlé will work with you in an effort to ensure that you are able to fully participate in the process.
About Nestlé
As the world’s largest food and beverage company we are driven by a simple aim: unlocking the power of food to enhance quality of life for everyone, today and for generations to come. To deliver on this, we serve with passion, with a spirit of excellence, offering products and services for all stages of life, every moment of the day, helping people care for themselves and their families. Our culture is based on our values rooted in respect: respect for ourselves, respect for others, respect for diversity and respect for the future.
We can trace our origin back to 1866, when the first European condensed milk factory was opened in Cham, Switzerland, by the Anglo-Swiss Condensed Milk Company. One year later, Henri Nestlé, a trained pharmacist, launched one of the world’s first prepared infant cereals ‘Farine lactée’ in Vevey, Switzerland.
Today, we employ around 273,000 people and have factories or operations in almost every country in the world. With our headquarters still based in the Swiss town of Vevey, we had sales of CHF 84.3 billion in 2020.
Our portfolio covers almost every food and beverage category –offering products and services for all stages of life, every moment of the day, helping people care for themselves and their families.
House rules: https://nes.tl/HouseRules