Registration Coordinator - Office of the Registrar - FT Support (2 positions)

• (33933)

Find Your Spot at Humber

At Humber, we are a vibrant, diverse community of professionals dedicated to providing an exceptional learning experience for our students. Through our strategic vision and exciting new brand Builders of Brilliance we are co-constructing a new model of polytechnic education for Ontario, Canada, and the world. We are committed to ensuring Humber offers the right programs, with the most effective teaching and learning approaches, to prepare exceptional leaders for our industries and communities.

To achieve our vision, we take finding and developing the right talent very seriously. We offer a collegial, collaborative, inclusive environment in which each individual is supported to grow and bring their best each day.

If you are excited by the prospect of contributing to our vision for learning, if you would like to be part of building a new model of polytechnic education, of ‘building brilliance’, in one of Canada’s preeminent higher education institutions, then here is your opportunity to join our dynamic team.

Job Details:

Position Title: Registration Coordinator

Status: Full Time

Hours:35 hours per week

Faculty/Department: Office of the Registrar

Campus/Location: North campus. This a hybrid position and the successful candidate must be comfortable working on-site for a minimum of three (3) days per week.

Salary: Payband I - Min. $39.34 - Max $45.59

Progression through the payband is in accordance with the increments in the payband as outline in the Full-Time Support Staff Collective Agreement based on actual service in the payband.

About the Office of the Registrar at Humber:

The Office of the Registrar supports and celebrates student success. We provide students and the campus community with support through the distribution of key information, high-quality service delivery and the maintenance of essential systems and processes. Our dedicated staff work in a myriad of areas including Admissions, Academic Records, Convocation, Contact Centre, Fees, Financial Aid, Registration & Course Scheduling, Reporting, and Student Systems at both our North and Lakeshore campuses. We are a collaborative team that welcomes innovation, upholds a culture of inclusiveness and respect, and supports wellness.

About the Registration Coordinator Role:

Under direction of the Manager, Registration, Scheduling, and Curriculum, the incumbent recommends remedies to problems affecting registration of full-time and part-time Degree, Diploma and Certificate students. The incumbent lays the foundation for the annual registration cycle, coordinates and executes the validation prior to each registration cycle, the timely publication of registration related materials and tracking of student registrations. The incumbent is expected to be the subject matter expert on registration, creates training material and trains users on appropriate processes in relation to registration, is responsible for maintenance of the Tuition and Ancillary Fees Reporting Operating Procedures Guidelines set by the MCU, and works as part of the Convocation team to support the Spring and Fall ceremonies.

The incumbent must be self-directed and possess a significant breadth of knowledge in registration, records and scheduling processes to be able to identify the impact of decisions and changes to the systems or procedures. This position is critical to the overall functioning of the college in that the incumbent coordinate the timing of events and provides the framework for other members of the department to follow through with the processing of data. The incumbent will also support the Scheduling Coordinator role at peak times in the academic cycle.

About you:

You are passionate about working at Ontario’s largest polytechnic; you thrive on improving productivity and quality that contribute to team success! If this sounds like you, keep reading.

Education:

• The successful candidate will possess a 4 year diploma/degree in Business Management, Database Management or Computer Applications.

Experience/Skills:

• A minimum of 3 years of experience working in a post-secondary education environment demonstrating a strong understanding of course and program registration.

• The incumbent must possess a high level of technical and problem solving skills and a significant understanding of the academic catalogue and program completion requirements.

• Strong analytical and problem solving skills.

• Superior communication skills, both oral and written, with the ability to explain complex processes.

• Demonstrated proficiency working with student information systems and relational databases (e.g. Banner and/or large student record data reports)

• Proficient knowledge of MS Office Suite.

• Ability to work well under pressure and deadlines and can handle many tasks and projects simultaneously

• Thorough critical thinking ability and judgement in order to make and defend decisions

• Excellent interpersonal skills for advising and conflict resolution; and the ability to interpret guidelines and be able to determine when decisions or processes need to be reviewed / revised.

If this sounds like you, we’d love to hear from you! At Humber Polytechnic we don’t just accept difference — we celebrate it! Experience comes in many forms, skills are transferable, and a progressive mindset goes a long way at Humber. If your experience is close to what we’re looking for, consider applying and tell us why you are a great candidate for this job. Find your Spot at Humber!

What’s in it for you?

• An opportunity to have an impact with a post-secondary institution, poised to do great things.

• Diverse, hard-working, committed team of people who care about each other.

• Tools and technology that will allow you to succeed at your job.

• Amazing perks and the opportunity to work within a highly supportive team.

• We thank you for your interest in working with Humber Polytechnic. Only applicants selected for an interview will be contacted. Consideration for Support Staff (Article 17 of FT Support Staff and Article 19 of PT Support Staff) positions will be given to internal employees in accordance with the respective Collective Agreements.

Equity, Diversity and Inclusion

Humber Polytechnic is committed to a workforce that reflects the diversity of our students and our city. We actively seek Indigenous Peoples and individuals from equity-deserving groups with demonstrated skills and knowledge to deal with all aspects of equity, diversity and inclusion in a post-secondary environment.

Humber supports employment equity. Racialized workers, women, Indigenous workers, LGBTQ2S+ workers and workers with disabilities are encouraged to apply. For the purpose of statistical data collection, applicants are strongly encouraged to voluntarily self-identify. Humber’s diverse workplace also supports Francophone workers and young workers.

Accommodation

Humber Polytechnic is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Our Talent Acquisition team will work with applicants requesting accommodations at any stage of the hiring process. This document is available in alternate formats upon request.

Anti-Discrimination Statement

At Humber Polytechnic, all forms of discrimination and harassment are prohibited. All employees and applicants have the right to work in an environment that is free from discrimination and harassment. If you need assistance with concerns related to discrimination and harassment, please contact the Office of Human Rights and Harassment (humanrights@humber.ca).

Hours Per Week 35

Position Type FT Support

Payband I

Work Locations North Campus 205 Humber College Blvd. Etobicoke M9W 5L7

Job Family Student Affairs and Services

Deadline to Apply November 11th, 2025

Job Posting 11/4/25

Department Office of the Registrar