Top Benefits
About the role
We are seeking an experienced Senior Document Controller to support the delivery
of large-scale water projects. The successful candidate will be responsible for managing project documentation, coordinating document review workflows, maintaining project records, and ensuring timely distribution of RFIs, submittals, drawings, specifications, and other project deliverables.
This role requires a highly organized individual with strong attention to
detail, excellent communication skills, and experience working in a fast-paced engineering, construction, or consulting environment.
Key Responsibilities
- Manage the full lifecycle of project documentation, including receipt, distribution, tracking, filing, and archiving.
- Coordinate and distribute RFIs, submittals, transmittals, drawings, specifications, reports, and other project documentation.
- Monitor document review timelines and proactively follow up with reviewers to ensure project deadlines are met.
- Maintain accurate document registers and project records within document management systems.
- Administer collaborative review processes using Bluebeam Studio Sessions and other review platforms.
- Support project teams with document control procedures, workflows, and best practices.
- Perform quality checks on incoming and outgoing documentation to ensure compliance with project requirements and company standards.
- Prepare and issue transmittals and information exchanges to clients, contractors, and project stakeholders.
- Generate project reporting and metrics related to RFIs, submittals, document status, and review performance.
- Assist with onboarding and mentoring junior document controllers.
- Support continuous improvement initiatives and contribute to the development of document control standards and procedures.
- Coordinate closely with project managers, technical disciplines, contractors, and clients to ensure effective communication and document management.
- Provide coverage for fellow Document Controllers during planned and unplanned absences, including vacation, sick leave, and other time away from work, ensuring continuity of project support and adherence to document control service levels.
- Support cross-training initiatives to ensure effective backup coverage across projects and document management systems.
Communities everywhere share the need for clean water. And as they work to meet
that need, they’re facing new, more complex challenges every day. Our water professionals collaborate to contribute innovative ideas, guided by scientific rigor and a vision for sustainable growth. Every day, we’re helping communities improve, reuse, and protect our world’s most precious resource.
Join our team to deliver transformational projects that will benefit future
generations. Grow with us, H2O+U.
Pay Transparency: In compliance with pay transparency laws, pay ranges are
provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.
Benefits Summary: Regular full-time and part-time employees (working at least 20
hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.
Temporary/casual employees will have access to group registered retirement
savings plan, employee stock purchase program, and group tax-free savings account.
The benefits information listed above may not apply to union positions because
benefits for such positions are governed by applicable collective bargaining agreements.
Not the right fit? Search for Document Controller jobs in Calgary, Alberta, Canada
About Stantec
Stantec empowers clients, people, and communities to rise to the world’s greatest challenges at a time when the world faces more unprecedented concerns than ever before.
We are a global leader in sustainable engineering, architecture, and environmental consulting. Our professionals deliver the expertise, technology, and innovation communities need to manage aging infrastructure, demographic and population changes, the energy transition, and more.
Today’s communities transcend geographic borders. At Stantec, community means everyone with an interest in the work that we do—from our project teams and industry colleagues to our clients and the people our work impacts. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure.
We are designers, engineers, scientists, project managers, and strategic advisors. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.
Stantec trades on the TSX and the NYSE under the symbol STN.
Similar Jobs
Top Benefits
About the role
We are seeking an experienced Senior Document Controller to support the delivery
of large-scale water projects. The successful candidate will be responsible for managing project documentation, coordinating document review workflows, maintaining project records, and ensuring timely distribution of RFIs, submittals, drawings, specifications, and other project deliverables.
This role requires a highly organized individual with strong attention to
detail, excellent communication skills, and experience working in a fast-paced engineering, construction, or consulting environment.
Key Responsibilities
- Manage the full lifecycle of project documentation, including receipt, distribution, tracking, filing, and archiving.
- Coordinate and distribute RFIs, submittals, transmittals, drawings, specifications, reports, and other project documentation.
- Monitor document review timelines and proactively follow up with reviewers to ensure project deadlines are met.
- Maintain accurate document registers and project records within document management systems.
- Administer collaborative review processes using Bluebeam Studio Sessions and other review platforms.
- Support project teams with document control procedures, workflows, and best practices.
- Perform quality checks on incoming and outgoing documentation to ensure compliance with project requirements and company standards.
- Prepare and issue transmittals and information exchanges to clients, contractors, and project stakeholders.
- Generate project reporting and metrics related to RFIs, submittals, document status, and review performance.
- Assist with onboarding and mentoring junior document controllers.
- Support continuous improvement initiatives and contribute to the development of document control standards and procedures.
- Coordinate closely with project managers, technical disciplines, contractors, and clients to ensure effective communication and document management.
- Provide coverage for fellow Document Controllers during planned and unplanned absences, including vacation, sick leave, and other time away from work, ensuring continuity of project support and adherence to document control service levels.
- Support cross-training initiatives to ensure effective backup coverage across projects and document management systems.
Communities everywhere share the need for clean water. And as they work to meet
that need, they’re facing new, more complex challenges every day. Our water professionals collaborate to contribute innovative ideas, guided by scientific rigor and a vision for sustainable growth. Every day, we’re helping communities improve, reuse, and protect our world’s most precious resource.
Join our team to deliver transformational projects that will benefit future
generations. Grow with us, H2O+U.
Pay Transparency: In compliance with pay transparency laws, pay ranges are
provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.
Benefits Summary: Regular full-time and part-time employees (working at least 20
hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.
Temporary/casual employees will have access to group registered retirement
savings plan, employee stock purchase program, and group tax-free savings account.
The benefits information listed above may not apply to union positions because
benefits for such positions are governed by applicable collective bargaining agreements.
Not the right fit? Search for Document Controller jobs in Calgary, Alberta, Canada
About Stantec
Stantec empowers clients, people, and communities to rise to the world’s greatest challenges at a time when the world faces more unprecedented concerns than ever before.
We are a global leader in sustainable engineering, architecture, and environmental consulting. Our professionals deliver the expertise, technology, and innovation communities need to manage aging infrastructure, demographic and population changes, the energy transition, and more.
Today’s communities transcend geographic borders. At Stantec, community means everyone with an interest in the work that we do—from our project teams and industry colleagues to our clients and the people our work impacts. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure.
We are designers, engineers, scientists, project managers, and strategic advisors. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.
Stantec trades on the TSX and the NYSE under the symbol STN.