Secretary - Administrative Services - SE
About the role
Main Function
Under the authority of the Assistant City Clerk, the incumbent performs a variety of secretarial tasks to provide administrative support related to the legal field.
Work Schedule
- 35 hours per week
Responsibilities
- Perform legal secretarial tasks: filing legal documents, conducting research, consulting judicial archives, etc.
- Draft resolutions, minutes of City Council meetings, public notices, and other official documents.
- Send certified copies of resolutions to the appropriate City departments.
- Coordinate the publication of public notices in the media and on the City's website.
- Manage the agenda, draft routine letters, reports, and legal documents.
- Review and correct outgoing correspondence.
- Transcribe dictations and type various legal and administrative texts.
- Proofread and edit texts with attention to grammar, punctuation, and formatting.
- Answer phone calls, greet visitors, and provide relevant information.
- Monitor the progress of documents and deadlines.
- Handle incoming and outgoing mail.
- Organize meetings and send out invitations.
- Attend meetings and draft minutes or summaries.
- Collect and compile data from various sources.
- Operate standard office equipment and appropriate software.
- Guide and supervise employees assigned to similar or related tasks.
- Arrange travel for the supervisor (transportation, accommodation, expense reports, etc.).
- Perform any other related duties.
Required Qualifications
- Professional studies diploma, pertinent program and sector relevant to the legal field.
- Minimum of two (2) years in a similar position.
- Proficiency in office software (Excel, Word, Office), dictaphone.
- Bilingualism required (French and English, spoken and written).
Note
You may be required to take a written competency test in French and English.
Additional Notes
The masculine gender is used solely to simplify the text.
The City of Côte Saint-Luc thanks all applicants for their interest. Priority will be given to candidates who best match the position's overall profile.
Equal Employment Opportunity
The City of Côte Saint-Luc is committed to equity and inclusion through its Equal Employment Opportunity Program. We encourage applications from women, visible and ethnic minorities, Indigenous peoples, and individuals with disabilities. If you require accommodations during the assessment process, please inform us confidentially.
Language Notice
The City is a recognized organization under the Charter of the French Language and is authorized to use both French and another official language.
Application Procedure
We thank all applicants for their interest. However, only those selected for an interview will be contacted.
About Ville de Côte Saint-Luc • City of Côte Saint-Luc
The City of Côte Saint-Luc is the most populous municipality on the island of Montreal. Its sports and recreation programs, 28 parks, and modern library make it an attractive residential community in the west end. / La ville de Côte Saint-Luc est la troisième municipalité en importance sur l’île de Montréal. Ses programmes de sports et de loisirs, ses 28 parcs et sa bibliothèque moderne en font une communauté résidentielle agréable de l’ouest de l’île.
Secretary - Administrative Services - SE
About the role
Main Function
Under the authority of the Assistant City Clerk, the incumbent performs a variety of secretarial tasks to provide administrative support related to the legal field.
Work Schedule
- 35 hours per week
Responsibilities
- Perform legal secretarial tasks: filing legal documents, conducting research, consulting judicial archives, etc.
- Draft resolutions, minutes of City Council meetings, public notices, and other official documents.
- Send certified copies of resolutions to the appropriate City departments.
- Coordinate the publication of public notices in the media and on the City's website.
- Manage the agenda, draft routine letters, reports, and legal documents.
- Review and correct outgoing correspondence.
- Transcribe dictations and type various legal and administrative texts.
- Proofread and edit texts with attention to grammar, punctuation, and formatting.
- Answer phone calls, greet visitors, and provide relevant information.
- Monitor the progress of documents and deadlines.
- Handle incoming and outgoing mail.
- Organize meetings and send out invitations.
- Attend meetings and draft minutes or summaries.
- Collect and compile data from various sources.
- Operate standard office equipment and appropriate software.
- Guide and supervise employees assigned to similar or related tasks.
- Arrange travel for the supervisor (transportation, accommodation, expense reports, etc.).
- Perform any other related duties.
Required Qualifications
- Professional studies diploma, pertinent program and sector relevant to the legal field.
- Minimum of two (2) years in a similar position.
- Proficiency in office software (Excel, Word, Office), dictaphone.
- Bilingualism required (French and English, spoken and written).
Note
You may be required to take a written competency test in French and English.
Additional Notes
The masculine gender is used solely to simplify the text.
The City of Côte Saint-Luc thanks all applicants for their interest. Priority will be given to candidates who best match the position's overall profile.
Equal Employment Opportunity
The City of Côte Saint-Luc is committed to equity and inclusion through its Equal Employment Opportunity Program. We encourage applications from women, visible and ethnic minorities, Indigenous peoples, and individuals with disabilities. If you require accommodations during the assessment process, please inform us confidentially.
Language Notice
The City is a recognized organization under the Charter of the French Language and is authorized to use both French and another official language.
Application Procedure
We thank all applicants for their interest. However, only those selected for an interview will be contacted.
About Ville de Côte Saint-Luc • City of Côte Saint-Luc
The City of Côte Saint-Luc is the most populous municipality on the island of Montreal. Its sports and recreation programs, 28 parks, and modern library make it an attractive residential community in the west end. / La ville de Côte Saint-Luc est la troisième municipalité en importance sur l’île de Montréal. Ses programmes de sports et de loisirs, ses 28 parcs et sa bibliothèque moderne en font une communauté résidentielle agréable de l’ouest de l’île.