Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a difference!

Job Description RESEARCH INSTITUTE OF THE MUHC The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position Summary Under the general supervision of the Program Manager and in close collaboration with the Program Leader and researchers, the incumbent provides general research grant related administrative support to assigned academic staff.

General Duties

• Provides research grant related administrative assistance to assigned academic staff of the Program,
• Assists the Program Leader and Program Manager in their administrative duties,
• Liaise for investigators, trainees and research staff requests,
• Types from drafts, letters, correspondence, memos, forms, mass mailings,
• Composes and translates letters and memos,
• Answers, screens and relays telephone calls, takes messages and responds to general inquiries,
• Processes incoming and outgoing mail and arranges for courier service,
• Processes payment of invoices. Prepares and follows-up on payment requests, purchase order requests, and invoices,
• Organizes and maintains an efficient and effective filing system,
• Ensures the ordering and/or maintenance of all office supplies and equipment,
• Ensures follow-up on any repairs of equipment and/or physical space.
• Requests and liaises for services with housekeeping, security, IT, technical services and telecom, under the direction of the Coordinator and assigned academic staff,
• Inform and Advises the Program Manager of any unusual situations or issues,
• Performs any other general office duties such as photocopying, scanning, receiving and sending faxes, etc.
• Assists with the preparation of research presentation materials,
• Books meeting rooms,
• Proof reads and formats general grant and account related correspondence,
• Prepares travel expense forms,
• Maintains an up-to-date academic CV,
• Supports investigators in the preparation of grant registration and submission of grant applications,
• Prepares supervisor-related materials for studentship and postdoctoral fellowship applications,
• Online submission of manuscripts,
• Reference formatting of manuscripts,
• Modifies formatting for specific journals,
• Submission of abstracts,
• Helps with the organization and planning of special events and staff functions,
• Arranges for physical organization of furniture as necessary along with staff moves or changes,
• Performs other office duties as per the immediate superior’s request and/or delegate.

Standards Of Performance

• Exhibits good interpersonal skills and ability to multi-task
• Demonstrates an attitude which communicates support to other departments and colleagues
• Documents are transcribed accurately and in a timely manner
• Initiative and ability to handle non-routine matters
• Maintains an organized office environment
• Reports equipment problems appropriately and in a timely manner

Website of the organization

https://rimuhc.ca/en

Education / Experience

Education: High School Education

Other education considered an asset for this position: Vocational Diploma "Secretarial" (DEP - 1,485 hours) or equivalent

Work Experience: Two (2) years of related experience.

Required Skills

• French and English - spoken and written,
• Excellent knowledge of computer applications such as, Word, Excel, Access and PowerPoint,
• Capacity to learn other software such as Reference Manager,
• Word-processing: minimum of 40 words per minute.
• Excellent organizational and communication skills
• Attention to detail and accuracy

Additional information

Status : Temporary Full-Time (35-hour workweek)

Pay Scale : $38,129.00 - $57,184.40. Commensurate with education & work experience.

Work Shift : Monday to Friday, 8:30am to 4:30pm

Work Site : GLEN Site, 1001 boul. Decarie

*** Please make sure to include a cover letter and your resume in one document ***

Why work with us?

• 4-week vacation, 5th week after 5 years,
• Bank of 12 paid days (personal days and days for sickness or family obligations),
• 13 paid statutory holidays,
• Modular group insurance plan (including gender affirmation coverage),
• Telemedicine,
• RREGOP (defined benefit government pension plan),
• Training and professional development opportunities,
• Child Care Centres,
• Corporate Discounts (OPUS + Perkopolis),
• Competitive monthly parking rate,
• Employee Assistance Program,
• Recognition Program,
• Flex work options and much more!

https://rimuhc.ca/careers

To learn more about our benefits, please visit http://rimuhc.ca/en/compensation-and-benefits

THIS IS NOT A HOSPITAL POSITION. Equal Opportunity Employment Program

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact, research.talent@muhc.mcgill.ca